AAN Annual Meeting 2027 · Budget & deadline sheet
May 1–5, 2027 · Walter E. Washington Convention Center, Washington, DC
May 1–5, 2027 · Walter E. Washington Convention Center, Washington, DC
Booth price tiers (all-in, 2026 ranges)
| Footprint | Rental with your graphics | Custom build |
|---|---|---|
| 10×20 inline | $7,500 – $15,000 | $15,000 – $45,000 |
| 10×30 inline | $12,000 – $22,000 | $25,000 – $65,000 |
| 20×20 island | $16,000 – $40,000 | $50,000 – $120,000 |
| 20×30+ island | $25,000 – $55,000 | $75,000 – $175,000 |
Includes design, structure, graphics, installation and dismantle. A custom-built booth runs roughly $100 to $250 per square foot depending on finish level. A rental of the same footprint usually lands at 35 to 50 percent of the purchase price for one show.
Billed by the show
- Booth space (paid to the organizer)
- Material handling / drayage, where the space rate does not include it
- Electrical service, internet and rigging
- Booth cleaning and any union labor the venue requires
Published rates:
- Booth space, linear 10×10: $3,500 until December 4, 2026, $3,700 after, 2027 prospectus
- Booth space, 10×20: $9,500 until December 4, 2026, $9,800 after, 2027 prospectus
- Booth space, 20×20 island: $19,000 until December 4, 2026, $19,600 after, 2027 prospectus
- Drayage (Purple venue guide): About $175 per cwt, 200 lb minimum, Purple's 2026–27 planning figure
Key dates
- Exhibit contract deadline for priority booth assignment and the lower space rates: December 4, 2026
- Design sign-off with Purple: Early January 2027
- Early January 2027: Design sign-off, with every height, sight line and hanging sign marked for the AAN's structural drawing review.
- By January 15, 2027: Structural drawing for booths of 20×20 and larger, EAC notice, certificate of insurance and the booth giveaways and activity form filed.
- Late January to March 2027: Production in Fishkill, NY: demo counters, device plinths, fabric graphics and screens built and tested over 30 to 45 days.
- By April 22, 2027: Crates arrive at the GES advance warehouse before receiving closes; carpet, electrical and rigging orders placed.
- April 28 to May 1, 2027: Move-in by target floor plan; our project manager and vetted local labor finish by 4:30 p.m. on May 1.
- May 2–6, 2027: Exhibit hall open May 2–5; dismantle after the 2:00 p.m. close on May 5 and through May 6, then freight to your next show.
Purple planning timeline; confirm official dates against your exhibitor kit.
Checklist
- Sign the AAN exhibit contract by December 4, 2026 for priority points and the lower space rate
- Book booth staff rooms through CMR by the December 11, 2026 priority deadline; booking through AAN housing earns two more priority points
- List three preferred booths on the Halls A–B floor plan and pick a neighborhood if you want one
- Sign off the design in early January 2027 so island drawings go in by January 15
- Run every giveaway past the CMSS Code and the Minnesota, Vermont and Massachusetts gift laws
- Confirm FDA promotion status for every product you plan to display
- Pay the balance by January 27, 2027, the day 100% cancellation fees begin
- Send logo files, device photos and demo content to Purple by early February 2027
Every last fee listed upfront, in full, on paper. Questions or a fixed proposal: (800) 994-8030 · info@purpleexhibits.com · purpleexhibits.com/shows/aan-annual-meeting/