The NAFEM Show 2027 · Budget & deadline sheet
February 11–13, 2027 · Orange County Convention Center, Orlando, FL
February 11–13, 2027 · Orange County Convention Center, Orlando, FL
Booth price tiers (all-in, 2026 ranges)
| Footprint | Rental with your graphics | Custom build |
|---|---|---|
| 10×20 inline | $7,500 – $15,000 | $15,000 – $45,000 |
| 10×30 inline | $12,000 – $22,000 | $25,000 – $65,000 |
| 20×20 island | $16,000 – $40,000 | $50,000 – $120,000 |
| 20×30+ island | $25,000 – $55,000 | $75,000 – $175,000 |
Includes design, structure, graphics, installation and dismantle. A custom-built booth runs roughly $100 to $250 per square foot depending on finish level. A rental of the same footprint usually lands at 35 to 50 percent of the purchase price for one show.
Billed by the show
- Booth space (paid to the organizer)
- Material handling / drayage, where the space rate does not include it
- Electrical service, internet and rigging
- Booth cleaning and any union labor the venue requires
Published rates:
- Booth space, NAFEM members: $42 per sq ft for NAFEM members, 2027 rate
- Booth space, non-members: $56 per sq ft plus a $3,500 non-refundable fee, 2027 rate
- Corner and aisle fees: $300 per corner; $5,000 aisle fee to form a smaller island, 2027
- Required liability insurance: $1M per occurrence, $2M aggregate, 2027 rules
Key dates
- Detailed booth drawings due to NAFEM: November 18, 2026
- Design sign-off with Purple: Early November 2026
- Early November 2026: Design sign-off, equipment list with gas, voltage, water, drain and venting needs, and the height of every item.
- November 18, 2026: Detailed booth drawing filed with NAFEM for islands, split islands, peninsulas, hanging signs and cooler makers.
- Late November to December 2026: Production in Fishkill, NY; Fire Marshal heat-device and Sodexo Live! demo-food forms filed.
- January 2027: Purple registered as your EAC by January 4; freight to the advance warehouse about three weeks before move-in.
- February 7–10, 2027: Move-in from 8 a.m. Sunday; our project manager installs, connects and tests every unit before the 4 p.m. Wednesday deadline.
- February 11–16, 2027: Show days February 11–13, then dismantle from the 3 p.m. Saturday close; freight out by noon Tuesday, February 16.
Purple planning timeline; confirm official dates against your exhibitor kit.
Checklist
- Send us your booth number and footprint from NAFEM's online space selection
- List every unit you will run, with gas, voltage, water, drain and venting needs
- Confirm each product on display is on the NAFEM Approved Product Category List
- Approve the design in early November so the November 18 drawing goes in on time
- Send NAFEM your certificate of insurance by November 13, 2026
- Decide what food you will cook for demos and whether you host a 3 to 5 p.m. reception
- Plan Training Time sessions for your dealer groups on Friday and Saturday mornings
- Book rooms through onPeak, NAFEM's only official housing vendor
Every last fee listed upfront, in full, on paper. Questions or a fixed proposal: (800) 994-8030 · info@purpleexhibits.com · purpleexhibits.com/shows/nafem-show/