GEAPS Exchange 2027 · Budget & deadline sheet
February 20–23, 2027 · Kansas City Convention Center, Kansas City, MO
February 20–23, 2027 · Kansas City Convention Center, Kansas City, MO
Booth price tiers (all-in, 2026 ranges)
| Footprint | Rental with your graphics | Custom build |
|---|---|---|
| 10×20 inline | $7,500 – $15,000 | $15,000 – $45,000 |
| 10×30 inline | $12,000 – $22,000 | $25,000 – $65,000 |
| 20×20 island | $16,000 – $40,000 | $50,000 – $120,000 |
| 20×30+ island | $25,000 – $55,000 | $75,000 – $175,000 |
Includes design, structure, graphics, installation and dismantle. A custom-built booth runs roughly $100 to $250 per square foot depending on finish level. A rental of the same footprint usually lands at 35 to 50 percent of the purchase price for one show.
Billed by the show
- Exhibit space (paid to Grain Elevator and Processing Society)
- Material handling / drayage, if the GEAPS Exchange space rate leaves it out
- Electrical, internet and rigging orders for GEAPS Exchange
- Booth cleaning and any union labor the Kansas City Convention Center requires
Published rates:
- Space, 2027 members: 10×10 $3,250 · 10×20 $6,500 · 20×20 $12,800 · 20×30 $19,200 inline; 20×20 island $14,160; 20×30 island $20,560
- Space, 2027 non-members: 10×10 $3,450 to 20×30 island $21,720; corners add $340 each
- Changes and cancellations: $50 fee after January 27, 2027; no refunds after February 12, 2027
- Booth build: 10×20 rental $7,500–$15,000; custom 20×20 island $50,000–$120,000, Purple's 2026 planning range
Key dates
- Hargrove advance-rate order deadline: January 21, 2027
- Design sign-off with Purple: Early December 2026
- Early December 2026: Design sign-off; booth size and corners confirmed in the GEAPS booth request.
- December 2026 to January 2027: Production and graphics in Fishkill, NY or Las Vegas; Hargrove advance orders filed by January 21, 2027.
- January 15 to February 16, 2027: Freight lands at the Hargrove advance warehouse at Crane in Kansas City.
- February 18–20, 2027: Large equipment by appointment on February 18 and 19; general move-in February 20, 7 a.m. to 5 p.m.
- February 21–23, 2027: Expo Hall days; our project manager is on the floor.
- February 23–24, 2027: Tear-down from 1:45 p.m. Tuesday to noon Wednesday.
Purple planning timeline; confirm official dates against your exhibitor kit.
Checklist
- Submit the GEAPS booth request and choose corners or an island
- Book a large-equipment appointment with Hargrove for February 18 or 19
- File Hargrove advance orders by January 21, 2027
- Send Purple machine sizes, weights and power needs
- Register booth staff: two registrations per 100 sq. ft. are included
- Book rooms through Maritz before January 27, 2027
Each GEAPS Exchange fee listed upfront and in full, on paper. Questions or a fixed proposal: (800) 994-8030 · info@purpleexhibits.com · purpleexhibits.com/shows/geaps-exchange/