HPBExpo 2027 · Budget & deadline sheet
March 3–6, 2027 · Music City Center, Nashville, TN
March 3–6, 2027 · Music City Center, Nashville, TN
Booth price tiers (all-in, 2026 ranges)
| Footprint | Rental with your graphics | Custom build |
|---|---|---|
| 10×20 inline | $7,500 – $15,000 | $15,000 – $45,000 |
| 10×30 inline | $12,000 – $22,000 | $25,000 – $65,000 |
| 20×20 island | $16,000 – $40,000 | $50,000 – $120,000 |
| 20×30+ island | $25,000 – $55,000 | $75,000 – $175,000 |
Includes design, structure, graphics, installation and dismantle. A custom-built booth runs roughly $100 to $250 per square foot depending on finish level. A rental of the same footprint usually lands at 35 to 50 percent of the purchase price for one show.
Billed by the show
- Booth space, paid to Hearth
- Material handling at the Music City Center, when the space rate does not include it
- Electrical, internet and rigging orders for HPBExpo
- Booth cleaning and any union labor the Music City Center requires
Published rates:
- Booth space, HPBA member: $38 inline, $40 corner or outdoor per sq ft to Jan 15, 2027
- Booth space, non-member: $48 inline, $50 corner or outdoor per sq ft to Jan 15, 2027
- Late entry, from Jan 16, 2027: Every rate rises $4 per sq ft
- New Product Pavilion: $599 per 3 ft table-top, standard rate, 2027
Key dates
- Indoor Burning Request form and booth layout due to HPBA: December 1, 2026
- Design sign-off with Purple: Mid-December 2026
- Now to early November 2026: Booth reserved at standard rates; we design indoor and Outdoor Burn layouts against the HPBExpo27 floor plan.
- By December 1, 2026: Indoor Burning Request form and booth layout filed with HPBA; New Product Pavilion entries prepared.
- Mid-December 2026: Design sign-off, about ten weeks before move-in; HPBA membership confirmed by December 31 to keep the member rate.
- January to February 2027: Production in Fishkill, NY over 30 to 45 days; variance requests for hanging signs filed by January 18; freight booked to Freeman's warehouse.
- March 1–3, 2027: Move-in and burn tests from 8 a.m. to 5 p.m. daily; booth ready for inspection by 5 p.m. Wednesday.
- March 4–6, 2027: Exhibit days; dismantle from 1 p.m. Saturday through noon Monday, March 8, then storage or your next show.
Purple planning timeline; confirm official dates against your exhibitor kit.
Checklist
- Reserve space before standard rates end on January 15, 2027
- Confirm HPBA membership is active by December 31, 2026
- Decide indoor burning, Outdoor Burn or static display for each product
- File the Indoor Burning Request with your layout by December 1, 2026
- Enter new products in the New Product Pavilion by January 15, 2027
- Send hanging-sign variance requests by January 18, 2027
- Book rooms through Maritz before February 1, 2027 to earn Priority Points
- Pre-burn every operating appliance before it ships
No fee left off: every HPBExpo cost is listed upfront, on paper. Questions or a fixed proposal: (800) 994-8030 · info@purpleexhibits.com · purpleexhibits.com/shows/hpbexpo/