| Height & signs | Inline height. Inline booths reach up to 8 ft in their rear half and stay at or under 4 ft in the half facing the aisle (2027 terms) Source ↗ | Hanging sign labor. T3 sign hanging lift and crew $943 per hour straight time; sign assembly $163 per hour; show-site orders add 30% (2027 kit) Source ↗ | Large booth height. 15 ft for corner and perimeter exhibits at least 20 ft deep totaling 400-plus sq ft; 20 ft for peninsulas and islands (2026 prospectus) Source ↗ | Hanging signs. Signs must weigh 50 lb or less, ship separately to the contractor's sign warehouse, and are assembled and placed by the show contractor (2026 kit) Source ↗ | Sign rigging. All rigging runs through TCC's exclusive rigging contractor; rigging plots with weights per point are due 21 days before the first move-in day (TCC 2025) Source ↗ | Inline height. 8 ft max in the rear half of the booth and 5 ft from the middle to the aisle; displays must not block neighbors' views (UIC exhibit page) Source ↗ |
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| The floor under you | Floor covering. Floors are concrete; each exhibitor brings its own carpet or rents it from Hargrove, Inc., the official show contractor (2027 terms) Source ↗ | Concrete booth floor. Booth spaces are not carpeted and the floor is concrete; carpet or vinyl ordered through T3 Expo (2027 kit) Source ↗ | Machinery setback. No height limit for product or machinery other than the ceiling; all machinery set back at least 6 inches from every aisle (2026 prospectus) Source ↗ | Inline booth shell. Each inline unit comes with a 10 ft back drape, 3 ft side drapes and a 7 by 14 in ID sign at the rear (2027 terms) Source ↗ | Floor load. Exhibit hall rated for a uniform 350 lbs per sq ft and concentrated loads of 16,000 lbs on a 2 ft by 2 ft contact area (TCC 2025) Source ↗ | Floor load by room. Exhibit Hall 350 lb per sq ft with a 22 ft ceiling; ballrooms 150 lb per sq ft, no forklifts or boom lifts on that level (2018) Source ↗ |
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| Engines, fuel & keys | Vehicles and banned items. Display vehicles follow the convention center's guidelines; compressed gases, helium balloons, open flames and flammable liquids are banned from the exposition (2027 terms) Source ↗ | Engines need a permit. Displaying any internal combustion engine, or using compressed gas, requires a fire department permit; gas permits cover 32 cubic foot bottles half full or less (2027 kit) Source ↗ | Vehicle fuel and batteries. Battery cables disconnected; gas tank taped or locked, holding no more than 1/4 tank or 5 gallons, whichever is less; a fire marshal may attend move-in (2026) Source ↗ | Vehicles on display. Floor protection under the whole vehicle, fuel at the kit's small limit and never above 5 gallons, tank locked or sealed, keys with security (2026 kit) Source ↗ | Equipment fuel. Displayed vehicles and equipment hold under half a tank or under 10 gallons, whichever is less, with fuel caps taped; no fueling or de-fueling on site (TCC 2025) Source ↗ | Vehicles on display. Fuel at the resort's low limit and never over 5 gallons, tank taped or locked, positive battery cable disconnected, keys to hall management (Gaylord rules, rev. 2018) Source ↗ |
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| Getting the iron in | Multi-level booths. Double-deck plans, certified by a licensed engineer, go to TRB's exhibit manager for approval at least 90 days before move-in (2027 terms) Source ↗ | Drivable displays. Display vehicles that need no unloading go to the marshaling yard during their slot, and T3 traffic staff direct them in (2027 kit) Source ↗ | Rolling stock move-in. Trucks drove in Friday, October 16, noon to 2 p.m. only, at a time GES assigned to each exhibitor; GES billed vehicle spotting fees (2026) Source ↗ | Machinery delivery. All machinery delivered in one set window with a certified weight ticket, Friday 1 to 4 p.m. before move-in; late units pay off-target fees (2026 kit) Source ↗ | Outdoor demo spaces. Damage Prevention LIVE! sells outdoor demo spaces up to 10 by 40 ft, priced from $1,100 to $2,500; weather and safety guidelines apply (2027) Source ↗ | Dock and marshalling. No parked vehicles on the dock or its ramps; unload, then move to the garage; marshalling yard $75 a night with prior permission (2018) Source ↗ |
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| The paperwork that bites | Sound limit. Speakers point into the booth, and sound may not pass 85 decibels measured from the aisle in front of the booth (2027 terms) Source ↗ | EAC notice. Notification of Intent to Use EAC plus proof of insurance at least 30 days before the first move-in day, or the EAC may not set (2027 kit) Source ↗ | Floor plan approval. Exhibits of 1,000 sq ft or larger sent NRMCA a detailed floor plan with heights, signs and products by August 21, 2026 Source ↗ | Outside contractor notice. Written notice of an exhibitor-appointed contractor no later than 14 days before the first move-in day, with $1 million auto liability (2026 kit) Source ↗ | Covered booths. Covered areas over 300 sq ft need a smoke detector and fire extinguisher; over 900 sq ft they need a Tampa Fire Rescue permit (TCC 2025) Source ↗ | Outside installer notice. Written notice to UIC at least 30 days in advance, with proof of workers' compensation and $1 million liability cover (2027 agreement) Source ↗ |
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