trucking, fleet and EV · Washington
TRB Annual Meeting 2027Washington exhibitor guide: booth costs, dates and deadlines
10,500 transportation minds: TRB Annual Meeting 2027 booths in Washington
- Event dates
- January 10–14, 2027
- Exhibit hall
- January 10–12, 2027 (Sun 4–7 p.m. opening reception; Mon and Tue 9 a.m.–4 p.m.)
- Venue
- Walter E. Washington Convention Center and Marriott Marquis, Washington
4.9 star rating from clients10,000+ booths built3,000+ exhibitors servedSince 2015
Quick answers
TRB Annual Meeting 2027 in 30 seconds
The TRB Annual Meeting is the yearly conference of the Transportation Research Board, part of the National Academies of Sciences, Engineering, and Medicine, covering every mode of transportation. The 106th meeting fills the Walter E. Washington Convention Center and the Marriott Marquis in Washington, D.C., from January 10 to 14, 2027, with the exhibit hall open January 10–12. More than 10,500 people attended in 2026, per TRB. Exhibitors are engineering firms, planning software, safety, rail and infrastructure companies. Space costs $46 per square foot in 2027, with strict height and giveaway rules. Purple builds rule-fitted inlines and islands for it.
- When is TRB Annual Meeting 2027?
- January 10–14, 2027, at Walter E. Washington Convention Center and Marriott Marquis, Washington.
- When does the TRB Annual Meeting exhibit hall open?
- January 10–12, 2027, Sun 4–7 p.m. opening reception; Mon and Tue 9 a.m.–4 p.m.
- How big is TRB Annual Meeting?
- 10,500+ attendees (2026 edition).
- What does TRB Annual Meeting booth space cost?
- $46 per sq ft, $250 per corner; large-vehicle booths $36 (600–799 sq ft) or $32 (800+ sq ft), paid to the organizer.
- What does a 10×20 booth cost all-in at TRB Annual Meeting?
- A Purple rental runs $7,500 – $15,000 with design, graphics, lighting, install and dismantle included. TRB Annual Meeting bills space and show services separately.
- At TRB Annual Meeting, what is the next exhibitor deadline?
- TRB Early Bird registration deadline: November 18, 2026.
Official TRB Annual Meeting 2027 links: TRB Annual Meeting 2027 exhibitor listTRB Annual Meeting 2027 hotelsTRB Annual Meeting 2027 scheduleTRB Annual Meeting 2027 booth space
EV & mobility · Washington · 2027
10,500+
transportation researchers, engineers and planners at TRB's 2026 meeting source
The lookWashington, D.C. 2027
Every road, rail and runway, researched.
The 106th TRB Annual Meeting runs January 10–14, 2027 at the Walter E. Washington Convention Center, with 500+ sessions and more than 200 exhibits. More than 10,500 people came in 2026, per TRB.
Everything about TRB Annual Meeting 2027 in one place
TRB Annual Meeting 2027 fact sheet
| Official name | TRB Annual Meeting 2027 (106th Annual Meeting of the Transportation Research Board) |
|---|---|
| Event dates | January 10–14, 2027 |
| Exhibit hall dates | January 10–12, 2027 (Sun 4–7 p.m. opening reception; Mon and Tue 9 a.m.–4 p.m.) source |
| Venue | Walter E. Washington Convention Center and Marriott Marquis 801 Allen Y. Lew Place NW, Washington, DC 20001, with the Marriott Marquis connected next door |
| Organizer | Transportation Research Board (TRB), National Academies of Sciences, Engineering, and Medicine |
| Size (2026) | 10,500+ attendees source |
| Who attends | Researchers, state DOT engineers, planners, policy makers and industry across every mode of transportation |
| Next deadline | TRB Early Bird registration deadline: November 18, 2026 source |
| Nearest airport | Ronald Reagan Washington National Airport (DCA) About 20 minutes; Dulles about 35 to 40, per Purple's venue guide |
| Hotels | TRB Housing Bureau room block, open through December 21, 2026 or until it sells out Official hotel page → |
| Official website | nationalacademies.org |
Official TRB Annual Meeting resources
TRB Annual Meeting 2027 calendar
TRB Annual Meeting 2027 dates and deadlines
Every date the organizer has published for TRB Annual Meeting, in order, with a link to the page that states it. The next one is highlighted.
- TRB Early Bird registration deadline source
- TRB room block reservations close, or sooner if sold out source
- On-site registration begins source
- Career Fair 10 a.m.–2 p.m.; exhibit hall opening reception 4–7 p.m. source
- Last exhibit hall day, 9 a.m.–4 p.m. source
- Chair's Plenary Session with TRB's major awards, 1:30–3 p.m. source
01 Purple at TRB Annual Meeting 2027
10,500 transportation minds: TRB Annual Meeting 2027 booths in Washington
TRB's Annual Meeting is a research conference first, and its 200-plus exhibits stand between 500 sessions. Booths here win with a clear answer to a DOT engineer's question, height rules respected to the inch and a demo that holds up to a researcher's follow-up.
- Jan 10–14 · Washington, DC
- 10,500+ at TRB 2026
- 200+ exhibits, $46/sq ft
What makes TRB Annual Meeting different, and how we build for it
The TRB Annual Meeting is where U.S.transportation research meets each January: more than 10,500 people came to the 105th meeting in January 2026, and the 106th brings 500+ sessions and workshops and 100+ technical committee meetings across every mode. Exhibits are part of the program, not the point of it: more than 200 of them open with a Sunday evening reception and run Monday and Tuesday, beside the Solution Showcase Theater and a Sunday Career Fair. Space is sold by the square foot through Spargo, Hargrove, Inc. runs the floor, and TRB writes strict rules on height, giveaways and sales.
Evidence: test results, deployments with named agencies and a technical person who can answer a specification question on the spot.
Data products, sensors and software they can use in funded research, and a contact for pilot projects and committee work.
Tools for modeling, safety analysis and asset management, shown on real network data, plus partner conversations for upcoming bids.
Your team in Washington
How Purple runs the TRB Annual Meeting 2027
For TRB, structure and graphics come from our Fishkill, NY shop, about five hours up the interstate from Washington, and reach Hargrove's warehouse in mid-December so holiday freight cannot delay them. On site a Purple project manager directs the union labor the convention center requires, finishes three hours before the Sunday opening and packs out after Tuesday's 4 p.m. close.
Inside TRB Annual Meeting 2027
TRB Annual Meeting rules that shape your booth
TRB's 2027 terms cap inline booths at 8 feet in the back 5 feet and 4 feet in the front 5, keep screens out of the front half and ban hanging signs over inlines. We put every screen on the back wall.
An island may use its whole footprint up to 20 feet, and any hanging sign must sit inside the booth with its top no higher than 20 feet; multi-level plans need engineer-sealed drawings 90 days before move-in. We size towers and signs to that limit.
Giveaways must be small and professional at $20 or less, drawings need TRB approval with prizes up to $100, and no over-the-counter sales or orders are allowed. We design take-away cards and QR panels instead of order forms.
TRB shuts down exhibits outside the official hall, including promotional vehicles parked or idling at the meeting property, and every booth must be finished three hours before opening. We schedule install to finish by 1 p.m. Sunday.
The hall floor is concrete and each exhibitor provides its own carpet or rents it from Hargrove, Inc. We ship a padded carpet with the booth so the floor matches the graphics.
Programs worth planning for
30-minute exhibitor presentations in a theater inside the hall, on the half hour from 9:30 a.m. to 2:30 p.m. on Monday and Tuesday, January 11–12, 2027, booked through Spargo.
Sunday, January 10, 2027, 10 a.m. to 2 p.m., with tables reserved through TRB's exhibits page; a recruiting channel to students and young professionals.
Patron sales are open for 2027, from the $4,950 Iron package for organizations of 30 or fewer employees to Bronze from $7,250 and up through Platinum.
A new hub at the 2027 meeting for students and young professionals, with Coffee Connect and Intentional Networking Hours.
The TRB Annual Meeting is the research meeting of U.S. transportation; choose it over ITS America when your buyers are DOT engineers, researchers and planners across every mode, and your booth explains evidence rather than selling deployed ITS products. See how TRB Annual Meeting compares with every automotive and transportation show we build for →
Who exhibits at TRB Annual Meeting 2027
Patrons of the 2027 TRB Annual Meeting. See the full list
- Bentley Systems
- HNTB
- WSP
- AECOM
- Arcadis
- Arup
- Esri
- HDR
- Jacobs
- MxV Rail
02 Booths & pricing for TRB Annual Meeting 2027
How much does a TRB Annual Meeting 2027 booth cost?
TRB sells space at $46 per square foot for 2027, so a 10×20 inline is $9,200 before corner fees, and booths that include a vehicle get $36 or $32 per square foot from 600 square feet. Engineering firms and software vendors take 10×20 inlines; large consultancies and rail or vehicle exhibitors take islands. We recommend a 10×20 with two screens for a first TRB.
A back wall up to 8 feet in the rear 5 feet, a 4-foot counter at the front and screens set back, as TRB's inline rule requires.
Shown: Sedemac, a Purple inline booth
See 10×20 rental booths →
A longer back wall for three research or deployment stories, a demo screen on each end and a standing table for a DOT conversation.
Above: IMS, a Purple inline booth
See 10×30 rental booths →
An island up to 20 feet with a sign hung inside the footprint, a demo table at the center and a meeting corner for agency visitors.
Pictured: Eonmetall, a Purple island exhibit
See 20×20 rental booths →
Room for a vehicle or rail equipment at the large-vehicle rate, with a presentation screen and seating for small technical briefings.
Shown: a Purple island exhibit for Waaree
See 20×30 rental booths →In Purple's TRB Annual Meeting price
- Design and a 3D rendering, revised until it is right
- Structure, graphics printed for TRB Annual Meeting, counters and storage as specified
- Lighting plus power distribution within the booth at TRB Annual Meeting
- Install and dismantle at TRB Annual Meeting, led by our project manager on the floor
- Show-service orders and deadlines for TRB Annual Meeting, tracked on your behalf
What TRB Annual Meeting and its contractor bill
- Your TRB Annual Meeting booth space, paid to the organizer
- Material handling (drayage) at the Walter E. Washington Convention Center and Marriott Marquis, where the space rate does not include it
- Electrical, internet and rigging orders for TRB Annual Meeting
- Booth cleaning and whatever union labor the TRB Annual Meeting venue requires
Rates to plan with for TRB Annual Meeting:
- TRB 2027 exhibit space $46 per sq ft, $250 per corner; large-vehicle booths $36 (600–799 sq ft) or $32 (800+ sq ft) source
- TRB 2027 patron packages Bronze from $7,250 with four registrations; Iron $4,950 for organizations of 30 or fewer employees source
- Material handling About $175 per hundredweight, 200 lb minimum, Purple's planning rate for this building source
- Booth build 10×20 rental $7,500–$15,000; custom 20×20 $50,000–$120,000, Purple's 2026 planning range source
Your proposal estimates all of these, so the total for TRB Annual Meeting is on paper before you sign anything.
Ranges shown are all-in 2026 rental prices for design, structure, graphics, installation and dismantle at TRB Annual Meeting; custom builds get their own quote. Run your TRB Annual Meeting numbers in the booth cost calculator and the 2026 booth cost guide.
Send the show, your booth size and what the space needs to do. You hear back within one business day, and a rendering with a fixed TRB Annual Meeting proposal usually follows within a week. No charge.
The booth we would build for TRB Annual Meeting 2027
The evidence wall inline
TRB's crowd is engineers and researchers who will ask for the data behind any claim, and its rules keep the front of an inline booth at 4 feet. So this booth puts everything on an 8-foot back wall: the problem, the method, the field result, with screens set into the wall and a low counter that leaves the aisle a clear view.
Evidence wall
Three panels across the back: the transportation problem, how your product measures or solves it, and a result from a named agency deployment.
Screen bay
Two screens recessed in the back wall, out of the front 5 feet as TRB requires, running a model, a sensor feed or a map on real network data.
Low counter
A 4-foot counter at the aisle with QR cards to papers and data sheets, and a carpeted floor TRB asks every exhibitor to bring.
The demo
Load a real corridor or network the visitor knows, show the measured condition, then the change your product made, and offer the method in writing, because a TRB visitor will cite it in a report or a committee meeting.
The meetings
TRB has no exhibitor meeting scheduler, but confirmed exhibitors may book hospitality suites in the Marriott Marquis through the Housing Bureau. Use the suite for agency meetings and receptions, within TRB's limit of 20 guests during weekday daytime hours, and keep demos in the hall.
Safer corridors, measured and proven.
03 Built by Purple
TRB Annual Meeting booths that earn an engineer's trust
Case study · Shapoorji Pallonji
Shapoorji Pallonji at an engineering and infrastructure exhibition
Shapoorji Pallonji's booth presented a century-old engineering and infrastructure group with structure and authority; TRB exhibitors selling to DOTs and researchers need the same calm, credible engineering presence.
Read the Shapoorji Pallonji case study All case studies →“They handle everything end to end so clients can really just show up and not worry about anything. Doesn’t get any better than that.”
Tess Bockes, Exit King Realty · more client reviews
Trusted by exhibitors including
04 Designing for transportation engineering, planning software, infrastructure, safety, rail and research technology firms at TRB Annual Meeting
Designing within TRB Annual Meeting height and display rules
1Draw to TRB's height rule
TRB caps inline booths at 8 feet in the back 5 feet and 4 feet in the front 5, and screens may not stand in the front half. We design the back wall to carry the screens and the message, and keep the counter low so the aisle sees past it.
2Bring the carpet
The exhibit floor is concrete and TRB requires exhibitors to supply carpet, either their own or rented from Hargrove. We pack a padded carpet sized to the booth with the crates, which costs less than renting it each January.
Answer a researcher, not a buyer
TRB forbids over-the-counter sales and asks that exhibit material be educational, professional or instructional. We build booths around a technical story: the problem, the data and the result, with papers or case studies on a QR panel rather than a price list.
Use the Monday and Tuesday mornings
The hall opens at 9 a.m. on Monday and Tuesday, with a Monday coffee break in the hall from 9:30 to 10:15. We stage the booth's best demo and most senior engineer for those mornings, when session-goers come down before their first panels.
Concept rendering
Every TRB Annual Meeting proposal includes a rendering like this
The 3D view shows layout, graphics, lighting and product positions before we cut a panel, and we revise it until the TRB Annual Meeting booth is right. Pictured: a Purple concept for Withsystem.
Start my TRB Annual Meeting conceptFloor at a glance
Where you could be at TRB Annual Meeting 2027
TRB uses the Walter E. Washington Convention Center for sessions and exhibits and the Marriott Marquis next door for suites and meetings. These are the parts that shape a booth, from TRB and Purple's venue guide.
Exhibit hall
More than 200 exhibits on a concrete floor, open Sunday evening and Monday and Tuesday, with the TRB booth, the Solution Showcase Theater and coffee breaks inside.
Our advice The Monday 9:30 coffee break is served in the hall; a booth on the route to the coffee meets the morning crowd first.
Marriott Marquis suites
Hospitality suites for confirmed exhibitors and patrons, booked through TRB's Housing Bureau; one sign allowed outside the suite, no product demos.
Our advice Use the suite for receptions and agency meetings, and keep the demo in the hall where TRB allows it.
Meeting rooms and session halls
500+ sessions and workshops and 100+ technical committee meetings across the center and the Marriott Marquis.
Our advice Committee members are the people who shape research needs; a QR panel to your papers or data sets suits their follow-up.
05 Walter E. Washington Convention Center and Marriott Marquis · Washington
TRB Annual Meeting 2027 Hargrove freight and convention center labor
Washington's convention center runs on union jurisdictions: only a small inline set up with hand tools escapes union labor, and islands, power and rigged signs go through Teamsters and IBEW labor ordered from the official contractor, which for TRB is Hargrove, Inc. The building has no exhibit storage, so freight goes to the contractor's warehouse, and Purple budgets drayage at roughly $175 per hundredweight with a 200-pound minimum. TRB requires every outside contractor to file a liability statement with Spargo. We file it, ship from Fishkill, NY, and our project manager directs the labor Hargrove supplies, with the booth finished three hours before opening.
What Purple handles
- Inline and island booths drawn to TRB's height rules
- Contractor liability statement filed with Spargo
- Hargrove orders for carpet, power and union labor
- Freight to Hargrove's warehouse ahead of the holidays
- Solution Showcase Theater and hospitality suite graphics
- Booth storage until the next TRB or ITS America
Counted back from move-in
TRB Housing Bureau room block reservations close (or sooner if it sells out): December 21, 2026.
For TRB Annual Meeting, we need design sign-off by early December 2026.
- Now to early December 2026Space confirmed through TRB's Spargo portal; design sign-off within days, given January dates.
- Early December 2026Contractor liability statement filed with Spargo; Hargrove orders for carpet, power and labor placed.
- December 2026Production and graphics in Fishkill, NY, about 30 days before move-in.
- By December 21, 2026Hotel rooms booked through the TRB Housing Bureau, the room block deadline.
- Mid-December 2026Crates shipped to Hargrove's warehouse, ahead of holiday freight slowdowns.
- January 10–12, 2027Booth finished three hours before the Sunday 4 p.m. opening; exhibits through Tuesday at 4 p.m., then strike.
Purple's planning timeline for TRB Annual Meeting. Official move-in, freight target and order deadlines for TRB Annual Meeting come from your exhibitor kit and assigned schedule; we confirm them against your booth when you book.
Printable TRB Annual Meeting budget & deadline sheetBefore you book TRB Annual Meeting 2027
TRB Annual Meeting exhibitor tips for January
Exhibit space comes with four exhibit staff registrations per 100 square feet and ten daily guest passes; give the passes to agency clients who are not registered for the full meeting. source
Booths of 600 square feet or more that include a vehicle drop to $36 per square foot, and $32 from 800; a vehicle can make a larger island cheaper per foot. source
The TRB Housing Bureau takes reservations until December 21 or until the block sells out; book suites and rooms together, because a cancelled booth also loses its hotel rights. source
Solution Showcase slots run on the half hour from 9:30 a.m. to 2:30 p.m. on Monday and Tuesday; take an early Monday slot and invite the audience back to the booth by name. source
TRB lets exhibitors use the 2027 Annual Meeting graphic only with written approval and never as a web or email header; send artwork to Spargo for sign-off before printing invitations. source
Who you meet on the floor
They attend TRB to hear the latest research and meet the firms whose methods may enter their specifications and programs.
TRB's 100+ technical committees and 500+ sessions bring the researchers who test, cite and buy data and instruments.
Large consultancies such as HNTB, WSP and AECOM are patrons, and their staff walk the hall for tools and teaming partners.
The Sunday Career Fair and the new TRB Next Mile hub bring the next hires in transportation engineering.
Side by side
TRB Annual Meeting vs UMA Motorcoach EXPO vs HDAW: 2027 at a glance
| TRB Annual Meeting | UMA Motorcoach EXPO | HDAW | |
|---|---|---|---|
| Dates | January 10–14, 2027 | January 17–20, 2027 | January 18–21, 2027 |
| Where | Washington, DC · Walter E. Washington Convention Center and Marriott Marquis | San Antonio, TX · Henry B. González Convention Center | Grapevine, TX · Gaylord Texan Resort & Convention Center |
| Size | 10,500+ attendees at the 2026 TRB Annual Meeting | 1,200+ attendees, per UMA's 2027 prospectus | Not published |
| Main buyers | State DOT engineers and managers | Motorcoach owners and company executives | Independent heavy-duty parts distributors |
| Booth space | TRB 2027 exhibit space: $46 per sq ft, $250 per corner; large-vehicle booths $36 (600–799 sq ft) or $32 (800+ sq ft) | Booth space (2027): 10×10 $3,200 member early to $4,500 non-member; 10×20 inline $6,400–$8,000; end cap $6,900–$8,500 | Space, 2027: $41.90 per sq. ft. members, $73.90 non-members; island +$2,465, peninsula +$1,365, corner +$850 |
Figures carry the year and source shown on each show's own page.
Travel to TRB Annual Meeting 2027
Getting to TRB Annual Meeting 2027: airport, hotels and parking
Fly in
Ronald Reagan Washington National Airport (DCA)
About 20 minutes; Dulles about 35 to 40, per Purple's venue guide
Stay
TRB Housing Bureau room block, open through December 21, 2026 or until it sells out
Park
Mt. Vernon Square/7th St-Convention Center Metro station (Green and Yellow lines) at the front door
Find the venue
Walter E. Washington Convention Center and Marriott Marquis
801 Allen Y. Lew Place NW, Washington, DC 20001, with the Marriott Marquis connected next door
Travel facts from nationalacademies.org.
TRB Annual Meeting by the numbers
TRB Annual Meeting year by year
How TRB Annual Meeting 2027 compares with other automotive and transportation shows
The automotive and transportation shows closest to TRB Annual Meeting on the calendar, with the latest size each organizer has published. Each show name opens our automotive and transportation exhibitor guide for that show.
| Show | Dates | City | Latest published size |
|---|---|---|---|
| TRB Annual MeetingTransportation Research Board (TRB) | January 10–14, 2027 | Washington, DC | 10,500+ attendees (2026) |
| Detroit Auto ShowDADA Inc. | January 14–24, 2027 | Detroit, MI | 40+ vehicle brands (2026) |
| UMA Motorcoach EXPOUnited Motorcoach Association (UMA) | January 17–20, 2027 | San Antonio, TX | 1,200+ attendees, per UMA's 2027 prospectus |
| HDAWHDAW (Auto Care Association | January 18–21, 2027 | Grapevine, TX | Product Expo floor sold out, per HDAW exhibitors (2026) |
| Miami International Boat ShowNMMA | February 10–14, 2027 | Miami Beach, FL | 100,000+ attendees · 1,000+ brands (2026) |
| Chicago Auto ShowChicago Automobile Trade Association (CATA) | February 13–21, 2027 | Chicago, IL | Hundreds of thousands, per the show attendees · More than two dozen manufacturers exhibitors (2026) |
| AFSA Vehicle Finance Conference & ExpoAmerican Financial Services Association (AFSA) | February 14–17, 2027 | Orlando, FL | 650+, per AFSA attendees · Booths and kiosks exhibitors (2026) |
| NADA ShowNational Automobile Dealers Association (NADA) | February 17–20, 2027 | Orlando, FL | Tens of thousands of automotive retail professionals, per NADA · 628 exhibitors (2026) |
| Keystone BIG ShowKeystone Automotive Operations | February 19–20, 2027 | Aurora, CO | 4 hours for exhibitor setup, Friday 7–11 a.m., 2027 |
| SCWA Convention & EXPOSouthwest Car Wash Association (SCWA) | February 24–26, 2027 | Fort Worth, TX | – |
TRB Annual Meeting exhibitor questions
TRB Annual Meeting 2027 questions exhibitors ask
When is the TRB Annual Meeting 2027?
January 10–14, 2027, in Washington, D.C., per TRB. Exhibits open January 10 with a reception from 4 to 7 p.m. on Sunday, then run 9 a.m. to 4 p.m. on both Monday, January 11 and Tuesday, January 12.
Where is the 2027 TRB Annual Meeting held?
At the Walter E. Washington Convention Center and the Marriott Marquis, which connects to it, per TRB. Exhibits are in the convention center; hospitality suites for exhibitors are in the Marriott Marquis.
How much does it cost to exhibit at TRB?
$46 per square foot for 2027, plus $250 per corner, per TRB's Spargo page, so a 10×20 inline is $9,200 before corners. Booths of 600 square feet or more that include a vehicle pay $36 per square foot, or $32 from 800 square feet.
What comes with a TRB exhibit booth?
One full meeting registration and four exhibit staff registrations per 100 square feet, ten daily guest passes, an 8-foot back drape with 3-foot side rails for inlines and a 7×44-inch sign. Carpet is not included; the floor is concrete.
How many people attend the TRB Annual Meeting?
More than 10,500 transportation professionals came to the 105th meeting in January 2026, per TRB. The 2027 meeting lists 500+ sessions and workshops, 100+ technical committee meetings and more than 200 exhibits.
What are TRB's booth height rules?
Inline booths may reach 8 feet in the back 5 feet and 4 feet in the front 5 feet, with no screens in the front half and no hanging signs. Islands may use their full footprint up to 20 feet, including any hanging sign.
Who is the general contractor for TRB?
Hargrove, Inc. is the official show contractor for carpet, freight, drape and labor, and Spargo manages exhibit sales for TRB. Any outside contractor, such as Purple, files a liability statement with Spargo before move-in.
Can we give away items or hold drawings at TRB?
Small professional giveaways are allowed up to $20 per item. Drawings need TRB's written approval, with at most one a day, free entry and prizes up to $100, and over-the-counter sales are not permitted.
Can we display a vehicle at TRB?
Inside the hall, yes: vehicles follow the convention center's guidelines and qualify for the large-vehicle rate from 600 square feet. Outdoor exhibits are prohibited, and TRB shuts down any promotional vehicle parked or idling at the meeting property.
What is the Solution Showcase at TRB?
A theater inside the exhibit hall with 30-minute exhibitor presentations, scheduled hourly on the half hour from 9:30 a.m. to 2:30 p.m. on Monday and Tuesday. Slots are booked through TRB's Spargo site.
Can we host a hospitality suite at TRB?
Confirmed exhibitors and patrons can book suites in the Marriott Marquis through TRB's Housing Bureau, not the hotel. Suites close by 10 p.m., hold 20 people or fewer from 8 a.m. to 5:30 p.m. Monday to Wednesday, and allow no product demos.
What is the difference between TRB and ITS America?
TRB is a research meeting across all modes, with 500+ sessions and exhibits that support the program, held each January in Washington. ITS America is an industry conference and expo on intelligent transportation technology, the better pick for selling deployed ITS products to agencies.
Is exhibiting at TRB worth it for a small engineering firm?
Often, because the state DOT engineers and researchers who write specifications are in one building. TRB's Iron Patron package at $4,950 serves organizations with 30 or fewer employees, and a 10×20 at $9,200 is the base booth.
Ask these before you sign
Ask any TRB Annual Meeting exhibit builder these five questions:
- Will your design keep our inline under TRB's 8-foot back and 4-foot front limits, with every screen out of the front 5 feet?
- Will you file your contractor liability statement with Spargo and order carpet, power and labor from Hargrove, Inc.?
- How will you get freight to Hargrove's warehouse before the holidays for a January 10 opening?
- Can the booth be fully installed three hours before the Sunday 4 p.m. opening?
- What union labor will the Walter E. Washington Convention Center require for our island and any hanging sign?
What TRB Annual Meeting exhibitors ask us
TRB is a research meeting. Will anyone buy? Not on the spot: TRB bans over-the-counter sales. The payoff is specification influence and relationships with DOT engineers and researchers, so measure it in meetings and pilots, not orders.
The height rules look strict. Can a 10×20 still stand out? Yes, with light rather than height: an 8-foot backlit wall carrying the screens, a 4-foot counter and a carpet that matches. Booths that ignore the rule get modified by the contractor at the exhibitor's cost.
January is close. Is there time for a build? For a rental frame with new graphics, yes, if the design is approved in early December. Freight should leave for Hargrove's warehouse by mid-December to clear holiday slowdowns.
Get a proposal
Tell us about your TRB Annual Meeting booth
What happens next
- Within one business day we write back to ask about your products, your goals for TRB Annual Meeting and your footprint.
- Your TRB Annual Meeting concept rendering and fixed proposal usually arrive within a week. Every last fee for TRB Annual Meeting, listed upfront and in full on paper.
- Production runs 30–45 days, then we ship to the advance warehouse and install before the TRB Annual Meeting hall opens.