Dayton Hamvention 2027 · Budget & deadline sheet
May 21–23, 2027 · Greene County Fairgrounds & Expo Center, Xenia, OH
May 21–23, 2027 · Greene County Fairgrounds & Expo Center, Xenia, OH
Booth price tiers (all-in, 2026 ranges)
| Footprint | Rental with your graphics | Custom build |
|---|---|---|
| 10×20 inline | $7,500 – $15,000 | $15,000 – $45,000 |
| 10×30 inline | $12,000 – $22,000 | $25,000 – $65,000 |
| 20×20 island | $16,000 – $40,000 | $50,000 – $120,000 |
| 20×30+ island | $25,000 – $55,000 | $75,000 – $175,000 |
Includes design, structure, graphics, installation and dismantle. A custom-built booth runs roughly $100 to $250 per square foot depending on finish level. A rental of the same footprint usually lands at 35 to 50 percent of the purchase price for one show.
Billed by the show
- Booth space, paid to Dayton Amateur Radio Association
- Material handling / drayage, if the Dayton Hamvention space rate leaves it out
- Electrical service, internet and rigging at the Greene County Fairgrounds & Expo Center
- Booth cleaning, and union labor where the Greene County Fairgrounds & Expo Center requires it
Published rates:
- Booth space: 10×10 $630 early bird, $705 after March 1; Building 4 $580 / $630, 2026 rates
- Material handling: $0.65 per lb advance warehouse, $0.59 per lb direct, 200 lb minimum, 2026 rates
- Labor: $80 per hour straight time, $160 overtime, Tradeshow Services 2026 rates
- Admission: $30 at the gate; students free, per Hamvention
Key dates
- Design sign-off with Purple: February 2027
- January 2027: Space renewed or extra booth requested; Hamvention asks for move requests by January.
- February 2027: Design sign-off for the back wall, risers, counter case and screen.
- Before March 1, 2027: Space paid early; in 2026 the early-bird rate ended March 1.
- March to April 2027: Production in our Fishkill shop; decorator, electric and EAC forms filed.
- Days before May 21, 2027: Freight to Tradeshow Services; setup led by your Purple project manager before the fire inspection.
- May 21–23, 2027: Show days; teardown after the Sunday 1 p.m. close and the kit back to storage.
Purple planning timeline; confirm official dates against your exhibitor kit.
Checklist
- Send your Hamvention booth number and building (1 to 5)
- List every radio, supply and screen with its wattage against the 600-watt allowance
- Decide whether you need a second adjoining space and ask by January
- Send your certificate of insurance naming Dayton Hamvention as additional insured
- Pick advance warehouse or direct-to-show freight with Tradeshow Services
- Book a sponsor hotel or fairgrounds RV site early
No fee left off: every Dayton Hamvention cost is listed upfront, on paper. Questions or a fixed proposal: (800) 994-8030 · info@purpleexhibits.com · purpleexhibits.com/shows/hamvention/