ADA Scientific Sessions 2027Exhibitor guide: booth costs, dates and deadlines
- Event dates
- June 18–21, 2027
- Exhibit hall
- June 18–21, 2027 (Tentative: Fri 6:30–8:30 p.m., Sat–Sun 10 a.m.–4 p.m., Mon 10 a.m.–2 p.m.)
- Venue
- Walter E. Washington Convention Center, Washington
4.9 client rating3,000+ exhibitors10,000+ booths builtSince 2015
Quick answers
ADA Scientific Sessions 2027 in 30 seconds
The short version for exhibitors. Every figure has its source further down the page.
- When is ADA Scientific Sessions 2027?
- June 18–21, 2027, at Walter E. Washington Convention Center, Washington.
- When is the exhibit hall open?
- June 18–21, 2027, Tentative: Fri 6:30–8:30 p.m., Sat–Sun 10 a.m.–4 p.m., Mon 10 a.m.–2 p.m.
- How big is ADA Scientific Sessions?
- 8,000+ attendees (2026 edition).
- What does booth space cost?
- $42.50 per sq ft, plus $200 per corner, 2027 rate, paid to the organizer.
- What does a 10×20 booth cost all-in?
- $7,500 – $15,000 for a Purple rental with design, graphics, lighting, install and dismantle. Space and show services are billed by the show.
- What is the next exhibitor deadline?
- Cancellation cutoff: after this date the full contract is owed: December 31, 2026.
Everything about ADA Scientific Sessions 2027 in one place
ADA Scientific Sessions 2027 fact sheet
| Official name | American Diabetes Association 2027 Scientific Sessions |
|---|---|
| Event dates | June 18–21, 2027 |
| Exhibit hall dates | June 18–21, 2027 (Tentative: Fri 6:30–8:30 p.m., Sat–Sun 10 a.m.–4 p.m., Mon 10 a.m.–2 p.m.) source |
| Venue | Walter E. Washington Convention Center 801 Mt Vernon Pl NW, Washington, DC 20001 |
| Organizer | American Diabetes Association (ADA) |
| Size (2026) | 8,000+ attendees source |
| Who attends | Endocrinologists, internal medicine physicians, nurses, dietitians, diabetes care and education specialists, scientists and researchers |
| Booth space | $42.50 per sq ft, plus $200 per corner, 2027 rate source |
| Next deadline | Cancellation cutoff: after this date the full contract is owed: December 31, 2026 source |
| Nearest airport | Ronald Reagan Washington National Airport (DCA), with Dulles (IAD) also serving the city |
| Hotels | ADA Housing, run by CMR (Convention Management Resources), for the official ADA hotels |
| Official website | professional.diabetes.org |
Official ADA Scientific Sessions resources
ADA Scientific Sessions 2027 calendar
ADA Scientific Sessions 2027 dates and deadlines
The dates the organizer has published, in order, each linked to the page that states it. The next one is highlighted.
- Cancellation cutoff: after this date the full contract is owedExhibitors source
- Last day to apply with a 50% depositNew applicants source
- Final booth payments due; later applications pay 100%Exhibitors source
- Ancillary event requests at regular feesExhibitors hosting outside events source
- Last day ADA accepts exhibit applicationsNew applicants source
- Scientific Sessions open; exhibit hall networking reception 6:30 to 8:30 p.m.Attendees and exhibitors source
- Last exhibit day, 10 a.m. to 2 p.m.Exhibitors source
01 Purple at ADA Scientific Sessions 2027
ADA Scientific Sessions 2027 booths for Washington's 12:30 p.m. unopposed hour
Your booth gets one protected hour a day to show endocrinologists and diabetes educators a CGM, pump or therapy they understand in minutes. At the Walter E. Washington Convention Center, island and rigged booths go up with Teamsters and IBEW labor, and we book every call.
- June 18–21 · Washington, DC
- 8,000+ professionals in 2026
- Unopposed hour 12:30–1:30
What makes ADA Scientific Sessions different, and how we build for it
The Scientific Sessions are the American Diabetes Association's flagship meeting, and the 2026 in-person crowd came from well beyond the U.S., led by China, the United Kingdom, Canada, Denmark and Germany.The exhibit hall opens with a Friday evening networking reception, then gives exhibitors a protected hour of unopposed time each day. Three 300-seat Product Theaters, Diabetes Learning Bytes, the Innovation Hub and in-hall Exhibitor Business Meeting Suites put industry education steps from your booth. Your booth has to win that daily hour with a device demo a clinician grasps quickly and a quiet seat for the data conversation.
A fast look at outcomes data and how a CGM, pump or therapy fits their patients, plus a seated conversation with medical staff about evidence and access.
Hands-on time with sensors, pens, pumps and apps, patient education materials they can take home, and staff who explain onboarding and daily use.
Clear pipeline and mechanism information, trial updates and quiet space to talk about collaboration away from the busy aisle.
Your team in Washington
Two shops, one project manager, every hall
We build in our own production shop in Fishkill, NY, and our Las Vegas hub, ship to the Walter E. Washington Convention Center, and install with our own project manager on the floor and vetted local labor. Predictable 30–45-day turnarounds, secure storage and pre-show QA.
Your team walks into a lit, stocked booth. You just show up.
Inside ADA Scientific Sessions 2027
Rules that shape your booth
ADA gives each inline booth a pipe-and-drape back wall 8 feet high, 3-foot side rails and, for booths of 300 square feet or less, a 7 by 44 inch ID sign (2027 prospectus). Our inline graphics stop at that 8-foot line.
ADA requires booth carpet for all exhibits, ordered from the official vendor, while aisle carpet is provided and cleaned daily (2027 prospectus). We order carpet or a hard floor with your other services so the booth is never stopped at inspection.
Exhibitor Business Meeting Suites may not hold educational symposia, sessions or group demonstrations, every guest must be a registered attendee, and only contracted exhibitors may buy one (2027 prospectus). We furnish the suite for small meetings and keep demos in the booth.
Exhibitors may film within their booths only during non-exhibit hours, and may not film or photograph attendees without a signed waiver (ADA conference policies, 2026 meeting). We schedule your booth photo and video shoot right after install.
Company functions outside the hall may not run during ADA's black-out times, such as 8 a.m. to 6 p.m. on June 19 and 20, 2027, unless internal only, and hotel space goes through ADA (SS27 ancillary rules). We time suite events around them.
Programs worth planning for
Three presentation spaces inside the 2027 exhibit hall, each seating 300, available to contracted exhibitors only.
Informal 20-minute presentation slots with Q&A for up to 30 seated plus standing room, open to contracted exhibitors only.
A speaking opportunity on the exhibit floor; ADA's exhibit manager lists 2027 details as coming soon.
In-hall 20×20 suites at $10,000 with hard walls and coded doors, or 12×15 extended-hours rooms at $7,125 on the Concourse Level and Level 3, for contracted exhibitors only.
ADA calls its Scientific Sessions the world's largest diabetes meeting, with 8,000+ in-person professionals in 2026; choose it over ADCES when your buyer is the endocrinologist or researcher rather than the diabetes care and education specialist. Compare every medical devices show we build for →
02 Booths & pricing for ADA Scientific Sessions 2027
Popular booth sizes at ADA Scientific Sessions
ADA sells inline space at $42.50 and islands at $47.50 per square foot for 2027, and every inline booth sits against ADA's 8-foot drape. A device demo fits a 10×20 well; a therapy launch with medical information needs a 20×20 island, or a booth plus an in-hall suite.
Two demo stations for sensors, pens or pumps with live app data on screens, and a small table for clinician conversations.
Shown: Eagle Chemical, a Purple inline booth
See 10×20 rental booths →
Built for the unopposed hour: device counters with app data mirrored at eye level, a short queue lane along the open front, and a third bay for the medical information desk and educator literature drawers.
Shown: Tipmed, a Purple inline booth
See 10×30 rental booths →
An open island with hands-on device stations, a patient-education corner and a seated area for clinicians, with a hanging sign that marks it from across the hall.
Shown: Pixee, a Purple island exhibit
See 20×20 rental booths →
Separate zones for therapy education, device demos and medical information, with a closed meeting room for KOL and payer conversations.
Shown: Olon S.p.A., a Purple large-format exhibit
See 20×30 rental booths →In Purple's price
- Design and a 3D rendering, revised until it is right
- Structure, printed graphics, counters and storage as specified
- Lighting and power distribution inside the booth
- Installation and dismantle, with our project manager on the floor
- Every show-service order and deadline tracked for you
Billed by the show and its contractor
- Booth space (paid to the organizer)
- Material handling / drayage, where the space rate does not include it
- Electrical service, internet and rigging
- Booth cleaning and any union labor the venue requires
Rates to plan with for ADA Scientific Sessions:
- Booth space, inline $42.50 per sq ft, plus $200 per corner, 2027 rate source
- Booth space, island $47.50 per sq ft, 2027 rate source
- In-hall meeting suite $10,000 per 20×20 with 8 ft hard walls, 2027 rate source
- Drayage (Purple venue guide) About $175 per cwt, 200 lb minimum, Purple's 2026–2027 planning rate source
We estimate every one of these on your proposal, so the total is on paper before you sign.
Prices are all-in 2026 rental ranges for design, structure, graphics, installation and dismantle; custom builds are quoted per project. Get an exact number for ADA Scientific Sessions with the booth cost calculator or read the 2026 booth cost guide.
Send the show, your booth size and what the space needs to do. We reply within one business day and send a rendering and a fixed proposal, usually within a week. No charge.
Your team walks into a lit, stocked booth. You just show up.
03 Built by Purple
Booths we have designed, built and installed
Case study · Pixee Medical
Pixee Medical at a medical technology congress
A focused, demo-first booth for augmented-reality surgical guidance, built so every visitor could try the technology while traffic kept moving.
Different specialty, same problem: Pixee Medical needed every clinician to try the device while traffic kept moving, exactly the test of ADA’s unopposed hour.
Read the Pixee Medical case study All case studies →“We were very happy with the experience and with the support provided throughout the project. The booth looked great, the coordination process was smooth, and everything was handled professionally, which made the event much easier for our team.”
Miriam Valdes, Communications Manager, INdermal · more client reviews
Trusted by exhibitors including
04 Designing for diabetes device, digital health and therapy brands at ADA Scientific Sessions
Four things we get right for ADA Scientific Sessions exhibitors
1Make the device demo dependable
CGM readers, insulin pumps, smart pens and companion apps need clean power, charging drawers, secure tablet mounts and screens that mirror live data at eye level. We build counters around your exact devices so a demo works on the first tap during the 12:30 p.m. rush.
Design for the unopposed hour
Traffic at ADA peaks from 12:30 to 1:30 p.m. on Saturday, Sunday and Monday, when no sessions compete with the hall. We plan wide entries, several staffed demo points and a clear queue so a crowd of educators and physicians moves through instead of stalling at the aisle.
Suite for meetings, booth for demos
ADA's in-hall Exhibitor Business Meeting Suites are $10,000 per 20×20 with 8-foot hard walls, and no symposia or group demonstrations are allowed inside. We keep promotional demos in the booth, route medical information and payer meetings to the suite, and brand both as one program.
Give educators something to carry
Diabetes care and education specialists and dietitians collect material for their patients. We build literature storage, sample-safe drawers and QR displays into the furniture so restocking happens without clutter and every visitor leaves with the right resource.
Concept rendering
Every proposal comes with a rendering like this
You see the booth in 3D before we cut a single panel: layout, graphics, lighting and product positions, revised until it is right. Shown: a Purple concept for Purple AI.
Start my ADA Scientific Sessions concept05 Walter E. Washington Convention Center · Washington
Logistics for ADA Scientific Sessions 2027, handled
Halls A, B and C of the Walter E. Washington Convention Center form one contiguous floor, but dock assignment differs by hall, so we label freight by hall. D.C. lets your staff set a small inline booth without power tools; islands, larger inlines and anything rigged go up with Teamsters and IBEW through the official contractor. ADA requires booth carpet, opens the hall with Friday's evening reception and closes it at 2 p.m. Monday. Move-in times for 2027 are not confirmed yet, so we ship to the advance warehouse rather than direct, which avoids surcharges, and the build is led by our project manager with vetted local labor while your team checks into the connected Marriott Marquis.
Hall rules, drayage estimates and freight deadlines for this building are in our Walter E. Washington Convention Center exhibitor guide.
Hall guide
The Walter E. Washington Convention Center has 703,000 sq ft of exhibit space across five halls, plus meeting levels. These are the halls this building uses and where ADA places its suites.
One contiguous run. Hall B is the largest single hall at 194,000 sq ft, and Hall C adjoins A and B directly.
Our advice: Dock assignment differs by hall, so we plan your freight and labor calls around the hall your booth lands in.
Round out the 703,000 sq ft total and serve mid-size shows, registration overflow and other event functions in the building.
Our advice: If your space or a product theater sits here, we route freight separately and schedule labor to match.
ADA sells extended-hours meeting rooms of 12×15 feet here at $7,125, open from Thursday at noon through Monday at 4:30 p.m.
Our advice: A suite plus a smaller demo booth works well for KOL and payer meetings; we brand both as one program.
What Purple handles
- ADA exhibitor kit forms, contractor orders and labor booking
- Device demo counters with power, charging and secure mounts
- Graphics printed in house with your approved claims
- Meeting suite graphics and furniture matched to the booth
- Install and dismantle run by one Purple project manager from move-in to load-out
Timeline, counted back from move-in
Full booth payment due to ADA: March 1, 2027. Lock your space by then and send us your booth size, so design starts in time for an early April sign-off.
We need design sign-off by early April 2027.
- March 1, 2027Booth space paid in full to ADA; we confirm your size and booth type and start the concept.
- Early April 2027Design sign-off, island drawings and contractor orders prepared from the ADA exhibitor kit.
- April to mid-May 2027Production in Fishkill, NY; device counters fitted and graphics printed with your approved copy.
- Late May 2027Booth, counters and literature ship to the advance warehouse for Washington.
- Days before June 18Move-in; our project manager and local labor install, test power and demos, and finish before the Friday reception.
- June 18–21, 2027Show days, then dismantle after the hall closes at 2 p.m. Monday, devices packed to your return plan and the booth to storage.
Purple planning timeline. Official move-in, freight target and order deadlines come from your exhibitor kit and assigned schedule; we confirm them against your booth when you book.
Printable budget & deadline sheetTravel to ADA Scientific Sessions 2027
Getting to ADA Scientific Sessions 2027: airport and hotels
Fly in
Ronald Reagan Washington National Airport (DCA), with Dulles (IAD) also serving the city
Stay
ADA Housing, run by CMR (Convention Management Resources), for the official ADA hotels
Find the venue
Walter E. Washington Convention Center
801 Mt Vernon Pl NW, Washington, DC 20001
Travel facts from professional.diabetes.org.
ADA Scientific Sessions by the numbers
ADA Scientific Sessions year by year
How ADA Scientific Sessions 2027 compares with other medical devices shows
The medical devices shows closest to ADA Scientific Sessions on the calendar, with the latest size each organizer has published. Each name opens our exhibitor guide for that show.
| Show | Dates | City | Latest published size |
|---|---|---|---|
| AAMI eXchangeAAMI | June 4–7, 2027 | Fort Lauderdale, FL | 150+ exhibitors (2026) |
| ASE Scientific SessionsAmerican Society of Echocardiography (ASE) | June 4–6, 2027 | Tampa, FL | nearly 2,000 attendees · 60+ exhibitors (2026) |
| SNMMI Annual MeetingSociety of Nuclear Medicine and Molecular Imaging (SNMMI) | June 5–8, 2027 | Washington, DC | Nearly 8,000 attendees · Nearly 250 exhibitors (2026) |
| OMTECORTHOWORLD Inc. | June 8–10, 2027 | Rosemont, IL | 215+ exhibitors (2026) |
| APICAssociation for Professionals in Infection Control and Epidemiology (APIC) | June 14–16, 2027 | Los Angeles, CA | 2,129 attendees (2025) |
| AANPAmerican Association of Nurse Practitioners (AANP) | June 15–19, 2027 | New Orleans, LA | 4,150+ NPs attendees · 323+ exhibitors (2025) |
| WHX MiamiInforma Markets (World Health Expo) | June 16–18, 2027 | Miami Beach, FL | 15,000+ attendees · 1,300+ exhibitors (2025) |
| Optometry's MeetingAmerican Optometric Association (AOA) and American Optometric Student Association (AOSA) | June 16–19, 2027 | Boston, MA | 5,962 attendees (2026) |
| ADA Scientific SessionsAmerican Diabetes Association (ADA) | June 18–21, 2027 | Washington, DC | 8,000+ attendees (2026) |
| NATA Clinical Symposia & AT ExpoNational Athletic Trainers' Association (NATA) | June 21–24, 2027 | New Orleans, LA | 4,000+ athletic trainers attendees · 250+ exhibitors (2026) |
ADA Scientific Sessions exhibitor questions
Questions exhibitors ask us before ADA Scientific Sessions
How much does a booth at ADA Scientific Sessions 2027 cost?
ADA bills floor space at $42.50 per square foot inline and $47.50 for islands, so a 10×20 is $8,500 and a 20×20 island $19,000 before the booth. A Purple 10×20 rental runs $7,500 to $15,000 and a custom 20×20 island $50,000 to $120,000; device count, a closed medical information room and hanging signs move it.
What is the deadline to order a booth for ADA 2027?
ADA wants full booth payment by March 1, 2027, and space cancelled after December 31, 2026 owes the whole contract. For the booth itself, we need your design sign-off in early April 2027 so production fits our 30 to 45 day build and freight reaches the advance warehouse in late May.
Can we rent a booth for the ADA Scientific Sessions, and what is included?
Our ADA rental covers the frame, printed graphics, device counters, lighting, freight, install and dismantle, with your project manager on the floor. Diabetes device companies often rent the structure but own the custom demo counters, which then travel to ADCES and other clinical meetings through the year.
Can we set up our own booth at the Walter E. Washington Convention Center?
Only small ones. Your staff may set an inline booth of 100 square feet or less if no power tools are needed. Islands, larger inlines and anything rigged need Teamsters and IBEW labor through the official contractor; our project manager books and directs that crew and tests every device demo before the Friday reception.
What are the ADA booth rules for inline space?
Inline booths come with an 8 ft high pipe-and-drape back wall, 3 ft draped side rails and a 7 by 44 inch identification sign, and ADA requires carpet in every booth. We design inline back walls to that 8 ft line, so nothing gets cut down on the floor, and order the carpet with your other services.
What does drayage cost at ADA in Washington, and who pays it?
You pay it, invoiced by weight by ADA's official contractor. Purple's planning figure for the Walter E. Washington Convention Center is about $175 per hundredweight in 2026 and 2027, 200 pounds minimum. Crates sent to the advance warehouse avoid direct-to-show surcharges, and the estimate sits on your proposal before you sign.
Can we reuse our ADA booth at other diabetes and clinical shows?
We design the kit to reconfigure for ADCES in August, the AANP National Conference and the ACP Internal Medicine Meeting, so one investment covers your clinical season. Between shows we store the booth, refresh graphics when your claims change and send it on to the next meeting's warehouse.
Where do ADA meeting suites and halls sit in the building?
The convention center has five halls, with Halls A, B and C joined in one 473,000 sq ft run. ADA sells $10,000 suites inside the exhibit hall and $7,125 extended-hours rooms on the Concourse Level and Level 3, open Thursday noon to Monday 4:30 p.m. We build suite graphics and furniture alongside your booth.
We are exhibiting from outside the US. Can you help?
ADA's 2026 in-person attendance was led abroad by China, the United Kingdom, Canada, Denmark and Germany, and many exhibitors travel too. We handle the US side: design and build in Fishkill, freight to the advance warehouse, contractor orders, install, dismantle and storage between shows, all on one fixed proposal.
When is the ADA Scientific Sessions 2027?
ADA's exhibit management site lists the 2027 Scientific Sessions for Friday, June 18 to Monday, June 21, 2027, in Washington, D.C., at the Walter E. Washington Convention Center. The exhibit hall is open on all four days, starting with the Friday evening reception.
When is the exhibit hall open at ADA Scientific Sessions 2027?
ADA's 2027 schedule, which it marks as tentative, opens the hall with a networking reception on Friday, June 18 from 6:30 to 8:30 p.m., then 10 a.m. to 4 p.m. on Saturday and Sunday and 10 a.m. to 2 p.m. on Monday, June 21. Unopposed time is 12:30 to 1:30 p.m. each of the last three days.
How many people attend the ADA Scientific Sessions?
ADA's exhibit site counts more than 8,000 in-person professionals at the 2026 Scientific Sessions, and the prospectus names China, the United Kingdom, Canada, Denmark and Germany as the leading countries outside the U.S. that year. A 2027 attendance figure is not confirmed yet.
Is the ADA Scientific Sessions open to the public?
The meeting is for registered professionals, and name badges must be worn at all times and are non-transferable. ADA does not allow anyone under 18, even a paid registrant, into the exhibit hall, session rooms or the Poster Hall.
How do we get a booth at the ADA Scientific Sessions?
Apply through ADA's Exhibitor Hub, run by its exhibit manager A. Fassano & Co. Applications through February 28, 2027 need a 50% deposit and later ones full payment, with the last applications taken June 11, 2027. Each booth also earns priority points for picking 2028 space.
Before you sign with anyone
Five questions to ask any exhibit builder for ADA Scientific Sessions:
- Is every fee on the proposal, including what the show contractor bills?
- Who builds the booth: your own shop or a subcontractor?
- Will your project manager be on the floor for install and dismantle?
- What exactly is in the rental, and what is billed by the show?
- Where does the booth go after the show, and what does storage cost?
Common situations
Already own a booth? We refresh the graphics, repair what is worn, ship it, install it and store it between shows. You keep the structure you paid for.
Exhibiting from outside the US? We are your team on the ground: freight to the advance warehouse, show-service orders, installation and storage, with one project manager answering your emails in your time zone.
Short on time? A rental with your graphics can be ready in two to three weeks. We tell you on the first call what is realistic for your date.
Get a proposal
Tell us about your ADA Scientific Sessions booth
What happens next
- We reply within one business day with questions about your products, goals and footprint.
- You get a concept rendering and a fixed proposal, usually within a week. Every last fee listed upfront, in full, on paper.
- We build in 30–45 days, ship to the advance warehouse and install before the hall opens.