SATELLITE 2027Exhibitor guide for Washington: booth costs, key dates, deadlines

SATELLITE 2027 runs March 8–11, 2027, with the conference all four days and the exhibition March 9–11: Tuesday 10 a.m. to 5:45 p.m., Wednesday 9 a.m. to 6 p.m. and Thursday 9 a.m. to 1 p.m., per the 2027 Exhibitor Services Manual.

SATShow Week fills the Walter E. Washington Convention Center in downtown D.C., near Mount Vernon Square, and GovMilSpace shares its exhibit hall. Exhibitors arrive by Metro at the Convention Center station or from DCA and Dulles.

The 2027 exhibit space rate is $64 per square foot: $6,400 for a 10×10, $12,800 for a 10×20 and $25,600 for a 20×20, each with conference passes and booth badges scaled to size. Our 10×20 rentals add $7,500 to $15,000; a custom 20×20 runs $50,000 to $120,000.

A turnkey area for companies seeking Seed, startup or Series A funding, with fewer than 100 employees, independently owned and founded in the past five years. Packages are $3,950 for a 10×10 and $7,900 for a 10×20, including backwall graphics, a lit counter, carpet, stools, electrical and labor, first come, first served.

An inline booth gets 8 feet in its rear half and 4 in its front half, perimeter booths to 12 feet, and islands and split islands to 25 feet. Hanging signs are allowed only over islands and split islands of 20×20 or larger, up to 25 feet, per the 2027 manual.

Exhibitors may work without union carpenters in booths of 10×20 or smaller, and two full-time employees get one hour at move-in and one at move-out on larger booths. Power tools are never allowed, and Teamsters Local 639 run all freight and equipment. We file as your EAC for everything else.

Certificates of insurance are due February 8, 2027, Shepard advance orders and the light rigging discount close February 10, and EAC notice, Hi-Tech electrical, heavy rigging and Smart City internet orders close February 15. An Exhibitor Appointed Contractor carries its own insurance for March 4 through March 12, and we file both for you.

Shepard's advance warehouse at 7079 Oakland Mills Road, Columbia, Maryland accepts crated freight from February 10, 2027, with February 25 the deadline without a surcharge and a late charge after March 1. Direct shipments arrive from March 4 via the RFK Stadium Lot 8 marshalling yard.

SATShow Week 2026 drew 14,738 attendees from 100+ countries and 6,400+ companies, including more than 3,300 from outside the U.S. and 5,000+ from government, defense and civil space. For 2027 the organizer expects 15,000+ attendees and 500+ companies on the floor.

GovMilSpace is the satellite event for government, military and intelligence professionals, powered by Defense Daily, held with SATELLITE as SATShow Week and sharing its exhibit hall. It has its own prospectus and sales contact, so a booth can be sold into either audience.

Exhibit Hall registration for 2027 is free through December 11, 2026, then $199 to February 19, 2027 and $349 to the show. Conference launch pricing is $2,199 through December 11, then $2,499. That makes an early invitation from your booth worth sending now.

Signs may hang only over islands and split islands 20×20 or larger. Shepard hangs signs under 200 pounds without electrical or motors (order by February 10, 2027 for the discount); heavier, lit or truss-mounted signs go to Hi-Tech/GLP Rigging by February 15.

We design modules that also fit SPIE Defense + Commercial Sensing in Orlando, Space Tech Expo in Anaheim or ITW in National Harbor. We keep it stored between events and print new graphics for each audience, defense or commercial.

Move-in begins March 4, 2027 for booths of 600 square feet and larger, from 1 to 5 p.m., and the exhibition opens March 9 at 10 a.m. The advance warehouse takes freight without surcharge until February 25, 2027, per the 2027 Exhibitor Services Manual.