WSWA Access LIVE 2027Exhibitor guide: booth costs, dates and deadlines
- Show dates
- February 1–4, 2027
- Venue
- Gaylord Texan Resort & Convention Center, Grapevine
- Attendance 2024
- 2,600+
4.9 client rating3,000+ exhibitors10,000+ booths builtSince 2015
Quick answers
WSWA Access LIVE 2027 in 30 seconds
The short version for exhibitors. Every figure has its source further down the page.
- When is WSWA Access LIVE 2027?
- February 1–4, 2027, at Gaylord Texan Resort & Convention Center, Grapevine.
- How big is WSWA Access LIVE?
- 2,600+ attendees (2024 edition).
- What does booth space cost?
- $4,000 members, $4,400 non-members per 10×10, general rate to Dec. 11, 2026, paid to the organizer.
- What does a 10×20 booth cost all-in?
- $7,500 – $15,000 for a Purple rental with design, graphics, lighting, install and dismantle. Space and show services are billed by the show.
- What is the next exhibitor deadline?
- Brand Battle entries close; finalists hear by December 11 and confirm by December 16: November 20, 2026.
Everything about WSWA Access LIVE 2027 in one place
WSWA Access LIVE 2027 fact sheet
| Official name | WSWA Access LIVE 2027, the Wine & Spirits Wholesalers of America convention |
|---|---|
| Dates | February 1–4, 2027 |
| Exhibit hall open | Access HQ open February 2, 9:30 a.m. to 5 p.m., and February 3, 10 a.m. to 4 p.m. |
| Venue | Gaylord Texan Resort & Convention Center 1501 Gaylord Trail, Grapevine, TX 76051 |
| Organizer | Wine & Spirits Wholesalers of America (WSWA) |
| Size (2024) | 2,600+ attendees source |
| Who attends | Wine and spirits wholesalers and distributors, suppliers, on- and off-premise retailers, importers, exporters and industry service providers |
| Booth space | $4,000 members, $4,400 non-members per 10×10, general rate to Dec. 11, 2026 source |
| Next deadline | Brand Battle entries close; finalists hear by December 11 and confirm by December 16: November 20, 2026 source |
| Nearest airport | Dallas Fort Worth International Airport (DFW) About 6 miles, a 15-minute drive, per WSWA; Dallas Love Field (DAL) is about 22 miles away |
| Hotels | WSWA's own room block at the Gaylord Texan, the host hotel; WSWA uses no third-party housing company Official hotel page → |
| Official website | accesslive.wswa.org |
Official WSWA Access LIVE resources
WSWA Access LIVE 2027 calendar
WSWA Access LIVE 2027 dates and deadlines
The dates the organizer has published, in order, each linked to the page that states it. The next one is highlighted.
- Brand Battle entries close; finalists hear by December 11 and confirm by December 16Wine, spirits, low/no-alcohol and hard seltzer brands launched since 2024 or sold in under five states source
- General pricing ends: booth rates rise the next day and cancelled booths, suites and registrations earn no refundExhibitors, suite holders and registrants source
- WSWA hotel block at the Gaylord Texan closes, and the last day to update company and product descriptions in the Access LIVE AppAttendees booking rooms; exhibitors source
- Alcohol product, or pull instructions, due at your Texas-licensed wholesaler; Alcohol Beverage Product List and $150 Tasting Competition entries dueExhibitors pouring alcohol source
- Discounted Freeman furniture and décor, Encore electrical and AV, and resort catering orders end; last Tasting Competition entries at $195Exhibitors source
- Point-of-sale and non-alcoholic deliveries due at the Freeman warehouse; later arrivals pay a late feeExhibitors shipping materials source
- Access HQ set-up, 8 a.m. to 6 p.m., and the 4:30 p.m. Opening General Session that starts Access LIVE 2027Exhibitors and attendees source
- Access HQ opens 9:30 a.m. to 5 p.m. after the Brand Battle breakfast; the final floor day, February 3, runs 10 a.m. to 4 p.m.Exhibitors, suite holders and buyers source
01 Purple at WSWA Access LIVE 2027
Two floor days to win a distributor: WSWA Access LIVE 2027 booths in Grapevine
Distributor executives give Access HQ two days, so we build a booth or suite that shows your portfolio by state, pours cleanly and seats a conversation about terms. Your bottles reach it through a Texas-licensed wholesaler and Freeman's Product Distribution Center, and we install with labor aged 21 and over, as WSWA requires.
- Feb 1–4 · Gaylord Texan
- Access HQ open Feb 2–3
- 300+ booths, 70 suites
What makes WSWA Access LIVE different, and how we build for it
Access LIVE, formerly the WSWA Annual Convention & Exposition, is the wholesale tier's own event, hosted by WSWA since 1943 and back in the Dallas area for the first time in more than four decades.WSWA says the distributors in attendance sell 80% of U.S. wine and spirits. Access HQ opens for just two days around The Hub, the LIVE Stage and the SipSource Data Center, while Main Street Suites host closed-door meetings. Brand Battle opens the first floor day on February 2, TASTE pours that evening, and the Hot, New, Now! Award committee walks the aisles anonymously. A booth here exists to earn the next distributor meeting.
A portfolio they can place: price tiers, the states where you already sell, depletion goals and marketing support, shown in a minute and then discussed seated with the executive who decides what their sales force carries.
A properly poured taste, shelf and menu fit, case pricing and the name of the wholesaler who carries you in their state, because under the three-tier system they buy through that wholesaler, not from you.
Supply facts they can plan around: production volumes, allocation, label approval status and landed cost, from a rep who can talk logistics as comfortably as flavor.
Your team in Grapevine
Two shops, one project manager, every hall
We build in our own production shop in Fishkill, NY, and our Las Vegas hub, ship to the Gaylord Texan Resort & Convention Center, and install with our own project manager on the floor and vetted local labor. Predictable 30–45-day turnarounds, secure storage and pre-show QA.
Your team walks into a lit, stocked booth. You just show up.
Inside WSWA Access LIVE 2027
Rules that shape your booth
Alcohol product, or instructions to pull it, must reach your wholesaler licensed in Texas by January 8, 2027; January 9 to 15 arrivals pay a late fee and nothing ships after January 15. We build locking storage and keep alcohol out of your booth freight.
All attendees and setup personnel must be at least 21, and anyone helping with set-up or tear-down needs a badge or a wristband from the Access LIVE Registration counter that day. We assign install and dismantle labor aged 21 and over and collect their wristbands each morning.
Flyers, brochures and promotional materials need written WSWA approval, and only official exhibitors and suite holders may solicit business. We build sell sheets into a screen or QR panel on the backwall and send anything printed to WSWA for sign-off first.
A Main Street Suite comes with the hotel's standard tables and chairs when you meet a $500 daily food and beverage minimum; miss it and a furniture fee is added. We plan your hosted bar and catering against that minimum before adding any furniture of our own.
Roller bags, carts, wagons and large luggage are not allowed in Access HQ once the hall opens, and security may inspect. We build restock storage into the counter so your team carries nothing through the aisles while the hall is open.
Programs worth planning for
In its 11th year, Brand Battle is a Shark Tank-style contest for wine, spirits, low/no-alcohol and hard seltzer brands launched since 2024 or sold in under five states; entries close November 20, 2026, and finalists can buy a $2,500 package with a 10×5 Innovation Pavilion booth.
Blind judging by The Tasting Alliance for wine, spirits, RTD and non-alcoholic entries from registered exhibitors and suite holders; $150 per product by January 8, 2027, $195 through January 15, with winner placards for booths and suites.
The February 2 evening reception, 5:30 to 7:30 p.m., where registered exhibitors, Main Street Suite holders and sponsors pour at a six-foot table with linen, ice and a company sign for $650; tables are limited to the first 100 purchased.
An anonymous committee of WSWA members and media walks the floor, suites and TASTE for a craft wine, spirits or non-alcoholic brand launched on or after January 1, 2024; the winner gets a year of Silver-level WSWA Associate Membership.
Access LIVE is the convention America's wine and spirits wholesalers run for their own trade: choose it over Vinexpo Americas in Miami Beach when your next step is a seated meeting with a U.S. distributor rather than broad international exposure. Compare every food and beverage show we build for →
02 Booths & pricing for WSWA Access LIVE 2027
Popular booth sizes at WSWA Access LIVE
Access HQ sells space by the 10×10, each with an 8-foot draped back wall and 36-inch side rails; Brand Battle finalists can take a 10×5 Innovation Pavilion booth, and Main Street Suites run 500 to 1,500 sq ft. We recommend a branded 10×20 for launch brands and a furnished suite for distributor meetings.
Two Access HQ spaces side by side: tasting at one end and a seated table at the other for state-by-state distribution and pricing talks.
Shown: NIMS Food, a Purple inline booth
See 10×20 rental booths →
Three Access HQ spaces side by side: a pour counter with its locking cabinet, the portfolio wall of price tiers and states, and a seated corner where a wholesaler executive reads the market plan.
Shown: Ducon, a Purple inline booth
See 10×30 rental booths →
About 400 sq ft of kit, which fits inside the smallest 500 sq ft Main Street Suite: a back bar, a lounge and one closed meeting table.
Shown: Simmons, a Purple island exhibit
See 20×20 rental booths →
Sized for the larger Main Street Suites of up to 1,500 sq ft: category walls, a hosted bar, two meeting tables and lockable stock, a kit that also stands as an island at other shows.
Shown: Amazon, a Purple large-format exhibit
See 20×30 rental booths →In Purple's price
- Design and a 3D rendering, revised until it is right
- Structure, printed graphics, counters and storage as specified
- Lighting and power distribution inside the booth
- Installation and dismantle, with our project manager on the floor
- Every show-service order and deadline tracked for you
Billed by the show and its contractor
- Booth space (paid to the organizer)
- Material handling / drayage, where the space rate does not include it
- Electrical service, internet and rigging
- Booth cleaning and any union labor the venue requires
Rates to plan with for WSWA Access LIVE:
- Booth space $4,000 members, $4,400 non-members per 10×10, general rate to Dec. 11, 2026 source
- Late booth rate $4,400 members, $4,900 non-members per 10×10 after Dec. 11, 2026 source
- Main Street Suite $6,000 to $18,000 for 500 to 1,500 sq ft, 2027 source
- Drayage About $100 per hundredweight, 2026 planning figure
We estimate every one of these on your proposal, so the total is on paper before you sign.
Prices are all-in 2026 rental ranges for design, structure, graphics, installation and dismantle; custom builds are quoted per project. Get an exact number for WSWA Access LIVE with the booth cost calculator or read the 2026 booth cost guide.
Send the show, your booth size and what the space needs to do. We reply within one business day and send a rendering and a fixed proposal, usually within a week. No charge.
Your team walks into a lit, stocked booth. You just show up.
03 Built by Purple
Booths we have designed, built and installed
Case study · Machu Picchu Foods
Machu Picchu Foods at a food and beverage trade show
A layered, walk-through environment inspired by the landmark itself, turning curiosity into sampling conversations.
Different category, same task: Machu Picchu Foods built a walk-through booth that drew people in to taste, and at Access LIVE that pull must reach distributor executives.
Read the Machu Picchu Foods case study All case studies →“If you’re looking for a trade show booth expert who shows up and gets the job done right, Purple Exhibits is the real deal.”
Magdalena Kulisz, Service Manager, Miss Immigrant USA · more client reviews
Trusted by exhibitors including
04 Designing for wine, spirits and beverage alcohol suppliers at WSWA Access LIVE
Four things we get right for WSWA Access LIVE exhibitors
1Replace the 8-foot drape with a portfolio
Every Access HQ space comes with an 8-foot draped back wall and 36-inch side rails. We swap the drape for a printed, lit backwall that groups your SKUs by category and price tier and lists the states where you already sell, the first things a wholesaler asks about before tasting anything.
2Store what the wholesaler delivers
Your wine or spirits arrive through your Texas-licensed wholesaler and Freeman's Product Distribution Center, never in your crates, and carts are banned once the hall opens. We build a locking cabinet under the pour counter for the delivered cases, with ice, rinse and dump space out of sight, so restocking never crosses the aisle.
3Fit suites into 9-foot rooms
Marriott's room specs list the Appaloosa, Mustang and Palomino rooms in the Lone Star tower at 9 feet high and the Austin, Dallas, Fort Worth and San Antonio rooms at 11 feet. We design Main Street Suite back bars, shelving and light boxes that travel through hotel corridors in pieces and stand clear of those heights.
Seat the terms talk, brief the judges
Distributor talks end at a table, not a counter, and the Hot, New, Now! committee of WSWA members and media walks the floor anonymously, weighing presentation, engagement and tasting. We fit a seated corner with a screen for your market plan and depletion goals, and keep the launch year and brand story readable from the aisle.
Concept rendering
Every proposal comes with a rendering like this
You see the booth in 3D before we cut a single panel: layout, graphics, lighting and product positions, revised until it is right. Shown: a Purple concept for Seafoodia.
Start my WSWA Access LIVE concept05 Gaylord Texan Resort & Convention Center · Grapevine
Logistics for WSWA Access LIVE 2027, handled
The Gaylord Texan sits about a 15-minute drive from DFW Airport. Under Texas right-to-work law your full-time staff can build with their own tools, but WSWA requires every attendee and all setup personnel to be at least 21. Freeman handles show services: point-of-sale and non-alcoholic deliveries reach its warehouse by January 22, 2027, and drayage runs about $100 per hundredweight (2026 planning figure). Alcohol never ships with the booth; your Texas-licensed wholesaler handles it and Freeman's Product Distribution Center brings it to your space. Encore holds electrical and AV, the resort holds catering, and both price best when ordered by January 15. We file every order and certificate, and our project manager leads install on February 1.
Hall rules, drayage estimates and freight deadlines for this building are in our Gaylord Texan Resort exhibitor guide.
Hall guide
Access LIVE splits exhibitors between the Access HQ exhibit hall and Main Street Suites spread across the convention center and the Lone Star tower. Room heights change sharply between them, so the build changes too.
About 300 booths around The Hub, The Exchange, the LIVE Stage, the SipSource Data Center and the lunch zone; Marriott lists this space, its Longhorn Exhibition Hall, at 24 feet high.
Our advice: We weigh WSWA's $300 premium-location charge against a spot on the route to lunch and the LIVE Stage, where wholesalers gather at midday.
Rooms named Austin, Dallas, Fort Worth, Grapevine, San Antonio and Texas share Level 1 with Access HQ; Marriott lists the Austin, Dallas, Fort Worth and San Antonio rooms at 11 feet high.
Our advice: On the same level as Access HQ, these suites catch drop-in guests, so we open the doorway with a lit bar front and keep freestanding walls well under the ceiling.
Pecos and Del Rio on Level 1, Appaloosa, Mustang and Palomino on Level 3, Bluebonnet and Primrose on Level 4, with room heights listed at 9 to 10 feet.
Our advice: Upper-level rooms suit invitation-only meetings; we pack the fit-out in pieces that move through hotel corridors and keep display towers below 9 feet.
WSWA holds Main Stage sessions in this 49,025 sq ft ballroom, including the Brand Battle Championship breakfast on February 2 and the Hot, New, Now! announcement on February 3.
Our advice: Brand Battle finishes before Access HQ opens at 9:30 a.m., so we complete your booth on February 1 and your team can watch, then pour.
What Purple handles
- Freeman furniture and décor orders placed before the January 15 price rise
- Encore electrical for lit shelves and screens, plus resort catering for suites
- Pour counters with locking stock cabinets, built in our Fishkill, NY shop
- Install and dismantle labor aged 21 and over, led by our project manager
- Main Street Suite fit-outs sized for rooms 9 to 11 feet high
- Insurance certificates naming WSWA and Ryman Hospitality Properties
Timeline, counted back from move-in
General booth rate ends and cancellations stop being refunded: December 11, 2026. After December 11 a 10×10 costs $4,400 for WSWA members and $4,900 for non-members and cancelled space earns no refund, so settle your footprint with us before then.
We need design sign-off by late November 2026.
- Late November 2026Design sign-off: Access HQ footprint or Main Street Suite plan, backwall artwork direction and pour counter layout agreed.
- December 2026Space secured before the December 11 rate step; production in Fishkill, NY within our 30- to 45-day build window.
- January 8–15, 2027Product, or instructions to pull it, received by your Texas-licensed wholesaler and the Alcohol Beverage Product List submitted by January 8; Freeman, Encore and catering orders placed by January 15.
- By January 22, 2027Point-of-sale materials and non-alcoholic deliveries at the Freeman warehouse; we ship your booth freight on the same schedule, apart from any alcohol.
- January 31–February 1, 2027Early move-in by appointment on January 31, full Access HQ set-up February 1 from 8 a.m. to 6 p.m., led by our project manager.
- February 2–3, 2027Access HQ open 9:30 a.m. to 5 p.m., then 10 a.m. to 4 p.m.; after the February 3 close we dismantle and send the booth to storage or the next show.
Purple planning timeline. Official move-in, freight target and order deadlines come from your exhibitor kit and assigned schedule; we confirm them against your booth when you book.
Printable budget & deadline sheetTravel to WSWA Access LIVE 2027
Getting to WSWA Access LIVE 2027: airport and hotels
Fly in
Dallas Fort Worth International Airport (DFW)
About 6 miles, a 15-minute drive, per WSWA; Dallas Love Field (DAL) is about 22 miles away
Stay
WSWA's own room block at the Gaylord Texan, the host hotel; WSWA uses no third-party housing company
Find the venue
Gaylord Texan Resort & Convention Center
1501 Gaylord Trail, Grapevine, TX 76051
Travel facts from accesslive.wswa.org.
WSWA Access LIVE by the numbers
WSWA Access LIVE year by year
How WSWA Access LIVE 2027 compares with other food and beverage shows
The food and beverage shows closest to WSWA Access LIVE on the calendar, with the latest size each organizer has published. Each name opens our exhibitor guide for that show.
| Show | Dates | City | Latest published size |
|---|---|---|---|
| Winter FancyFaireSpecialty Food Association (SFA) | January 17–19, 2027 | San Francisco, CA | 12,000+ attendees · 1,000+ exhibitors (2026) |
| IPPEU.S. Poultry & Egg Association (USPOULTRY) | January 26–28, 2027 | Atlanta, GA | 32,550 attendees · 1,375 exhibitors (2026) |
| Unified Wine & Grape SymposiumUnified Wine & Grape Symposium | January 26–28, 2027 | Sacramento, CA | 650+ exhibitors (2026) |
| The NGA ShowClarion Events in partnership with the National Grocers Association | January 31–February 2, 2027 | Las Vegas, NV | 3,500+ attendees · 350+ exhibitors (2026) |
| WSWA Access LIVEWine & Spirits Wholesalers of America (WSWA) | February 1–4, 2027 | Grapevine, TX | 2,600+ attendees (2024) |
| The NAFEM ShowNorth American Association of Food Equipment Manufacturers (NAFEM) | February 11–13, 2027 | Orlando, FL | 22,000+ registered attendees (2019) |
| Natural Products Expo WestNew Hope Network | March 2–5, 2027 | Anaheim, CA | 66,000 registered attendees · 3,200+ brands (2026) |
| New York Restaurant ShowRestaurant Events | March 7–9, 2027 | New York, NY | 9,000+ professionals · 280+ companies (2025) |
| Seafood Expo North AmericaDiversified Communications | March 7–9, 2027 | Boston, MA | 1,215 companies (2026) |
| Bar & Restaurant ExpoForge (formerly Questex) | March 22–24, 2027 | Las Vegas, NV | Nearly 10,000 attendees (2026) |
WSWA Access LIVE exhibitor questions
Questions exhibitors ask us before WSWA Access LIVE
How much does a booth at WSWA Access LIVE 2027 cost?
For most brands the right tier here is a branded 10×20: rentals start at $7,500, and a custom 10×20 with a lit bottle wall runs $15,000 to $45,000. Lockable stock cabinets, a working pour counter and suite furniture beyond the hotel's standard tables move the number. WSWA bills the space itself, $4,000 to $4,900 per 10×10 depending on membership and the December 11, 2026 rate step, and Freeman and Encore bill their services directly.
When is the deadline to book a booth for Access LIVE 2027?
December 11, 2026 is the date that matters: after it a 10×10 rises to $4,400 for WSWA members and $4,900 for non-members, and cancelled booths, suites and registrations earn no refund. We need design sign-off by late November to fit our 30- to 45-day build, and your product, or instructions to pull it, must reach your Texas-licensed wholesaler by January 8, 2027.
Can we rent a booth for Access LIVE, and what comes with it?
Yes. WSWA's package is an 8-foot draped back wall with 36-inch side rails; our rental replaces it with a printed backwall, lit shelves for your bottles, a pour counter with a locking cabinet, flooring, freight to Freeman, installation and dismantle, all on one fixed proposal. After the February 3 close the frame comes back to us.
Can we set up our own booth at the Gaylord Texan?
Texas is right-to-work: full-time company staff can put up their own exhibit, whatever its size, with their own tools. WSWA adds its own rule: all attendees and setup personnel must be at least 21, and anyone helping with set-up or tear-down needs a badge or a wristband from the Access LIVE Registration counter that day. Electrical stays with Encore.
How do we get our wine or spirits to the booth in Texas?
Every bottle comes through a wholesaler licensed in Texas. Brands already distributed in Texas must use that wholesaler; domestic brands without Texas distribution can use Southern Glazer's Wine and Spirits or Reyes Beverage Group. Product, or instructions to pull it, must reach the wholesaler by January 8, 2027, the day the Alcohol Beverage Product List is due, and Freeman's Product Distribution Center brings the cases to your space.
What does drayage cost at the Gaylord Texan, and who pays it?
Freeman receives your booth freight, and drayage is billed by weight: plan about $100 per hundredweight, the 2026 planning figure in our Gaylord Texan venue guide. Point-of-sale and non-alcoholic deliveries must reach the Freeman warehouse by January 22, 2027 or pay a late fee, and alcohol never travels in your booth freight. We keep a 10×10 kit light and put the drayage estimate on your proposal.
Should we book an Access HQ booth or a Main Street Suite?
Pick Access HQ for discovery: about 300 booths share the Longhorn Ballroom with The Hub, the LIVE Stage and the lunch zone. Pick a Main Street Suite, 500 to 1,500 sq ft for $6,000 to $18,000, to host invited wholesalers behind a closed door. Suite tables and chairs come with a $500 daily food and beverage minimum, and Lone Star tower rooms are listed at 9 to 10 feet high.
Can we reuse our Access LIVE booth at other shows?
We design the backwall and pour counter to travel: the same kit fits Vinexpo Americas in Miami Beach, Bar & Restaurant Expo in Las Vegas and Access LIVE 2028 at the Gaylord Palms in Orlando, February 28 to March 3. Between shows we store it, reprint graphics when your state list changes and ship it to the next advance warehouse.
We import our wines. Can you help us exhibit at Access LIVE from outside the US?
We run the U.S. side: booth freight to the Freeman warehouse, Freeman and Encore orders, install with labor aged 21 and over, and storage after the show. For the product itself, WSWA routes brands with no U.S. wholesaler through Southern Glazer's Wine and Spirits for importation and the COLA waiver process, so open that conversation well before the January 8, 2027 product deadline.
When is WSWA Access LIVE 2027?
Access LIVE 2027 runs Monday, February 1 to Thursday, February 4, 2027. Exhibitors set up Access HQ on February 1 from 8 a.m. to 6 p.m., and the Opening General Session starts at 4:30 p.m. that day. The exhibit hall then opens February 2, 9:30 a.m. to 5 p.m., and February 3, 10 a.m. to 4 p.m.
Where is WSWA Access LIVE 2027 held?
At the Gaylord Texan Resort & Convention Center, 1501 Gaylord Trail in Grapevine, Texas, which is also the host hotel. Access HQ fills the Longhorn Ballroom on Level 1 and Main Stage sessions use the Texas Ballroom. WSWA names Dallas Fort Worth International (DFW), about 6 miles away, as the closest airport and Dallas Love Field as the second.
How many people attend WSWA Access LIVE?
WSWA counted over 2,600 attendees from all three tiers, with more than 90 wholesaler companies represented, when Access LIVE 2024 met in Las Vegas. Its 2018 convention at Caesars Palace drew over 2,700 people and more than 400 exhibitors. For the 2027 edition in Grapevine, WSWA is selling 300+ booths and 70 meeting suites.
Is WSWA Access LIVE open to the public?
No. Access LIVE is a registered event for the beverage alcohol trade: suppliers, wholesalers and distributors, retailers, importers and exporters, bartenders, beverage directors, service providers and media. Everyone must be at least 21 and wear an official 2027 badge from the Access LIVE Registration counter, and there are no one-day passes. WSWA membership is optional for attendees and exhibitors.
Who organizes WSWA Access LIVE?
The Wine & Spirits Wholesalers of America, the Washington, D.C. association of the wholesale tier, which has hosted this event since 1943 and ran it as the WSWA Annual Convention & Exposition before renaming it Access LIVE. WSWA sells Access HQ booths itself through its interactive 2027 floorplan, at lower rates for members, while Freeman and Encore run show services.
Before you sign with anyone
Five questions to ask any exhibit builder for WSWA Access LIVE:
- Is every fee on the proposal, including what the show contractor bills?
- Who builds the booth: your own shop or a subcontractor?
- Will your project manager be on the floor for install and dismantle?
- What exactly is in the rental, and what is billed by the show?
- Where does the booth go after the show, and what does storage cost?
Common situations
Already own a booth? We refresh the graphics, repair what is worn, ship it, install it and store it between shows. You keep the structure you paid for.
Exhibiting from outside the US? We are your team on the ground: freight to the advance warehouse, show-service orders, installation and storage, with one project manager answering your emails in your time zone.
Short on time? A rental with your graphics can be ready in two to three weeks. We tell you on the first call what is realistic for your date.
Get a proposal
Tell us about your WSWA Access LIVE booth
What happens next
- We reply within one business day with questions about your products, goals and footprint.
- You get a concept rendering and a fixed proposal, usually within a week. Every last fee listed upfront, in full, on paper.
- We build in 30–45 days, ship to the advance warehouse and install before the hall opens.