AHA Scientific Sessions 2027Exhibitor guide: booth costs, dates and deadlines

For a first Sessions, the tier that fits is usually a 10×20 inline: rentals run $7,500 to $15,000 and custom builds $15,000 to $45,000, while a custom 20×20 island runs $50,000 to $120,000. See-through structure, imaging monitor feeds and Boston labor move the number. AHA bills space on top, $48 per square foot in 2026, or $9,600 for a 10×20.

For the 2026 meeting, AHA wanted booth layouts for approval and early move-in requests by September 12, and Freeman's discount closed October 6, about a month before move-in. We plan Boston on the same rhythm, so we need your design signed off by late August 2027 to build in 30 to 45 days and file every form on time.

A Purple rental comes with the frame, fabric graphics with your FDA status lines printed in, lighting, a device counter with a monitor mount and lockable storage, with shipping, setup and teardown priced together on one fixed proposal. On a rented island we keep the walls open enough to meet AHA's see-through rule. After Boston the hardware returns to us.

Yes, with your own full-time employees. MCCA guidelines for the Menino center let them unpack, assemble and dismantle the booth with power tools, while forklifts stay with the general contractor's union crew and AHA's kit can set tighter limits. Any outside installer also needs AHA's EAC Notification of Use form and proof of insurance on file before its firm deadline, which we file for you.

Only over an island of 20×20 or larger; AHA allows none over inline or perimeter booths. The sign tops out at 20 feet, lighting must be built into it, and the official contractor (Freeman in 2026) installs every hanging piece. AHA wants written notice five weeks before move-in and the sign delivered a week before the first move-in day, so we send both.

You pay it, billed by weight by the show's material handler. Purple's Boston venue guide uses a published 2026 kit for this building: $323.95 per hundredweight for crates through the advance warehouse and $360.23 crated direct to the hall, 200-pound minimum. AHA's own kit sets your rate, so we consolidate device crates with the booth and put the estimate on the proposal.

AHA's rules require FDA-regulated products to meet FDA guidelines or be approved, and a company without approval must mark the product as for display and education only, not approved or available in the U.S. Every product also has to be listed on your space application. We print the required line on the product panel and keep it there all show.

Games of chance that make people pay are banned. With AHA's prior approval you may hold a drawing for a modest prize open to every attendee, drawn after the conference closes. Giveaways follow the AMA ethical guidelines and each item is submitted for approval through the exhibitor service kit, so we build a lead counter that does not depend on a prize.

We build Sessions booths in modules so the same structure can follow you to ACC.27 in Houston, Heart Rhythm or TCT in San Francisco with new graphics. Between meetings it sits in our storage, the FDA status lines get updated as your clearances change, and we ship it to whichever advance warehouse the next show names.

Scientific Sessions 2027 runs Friday, November 5 to Monday, November 8, 2027, at the Menino center in Boston, and the Resuscitation Science Symposium shares those dates. Science & Technology Hall days for 2027 are not confirmed yet. In Chicago in 2026 the hall ran Saturday to Monday, November 7 to 9, closing at 3 p.m. on the last day.

In Boston's Seaport, at 415 Summer Street: the Thomas M. Menino Convention & Exhibition Center, the building exhibitors long knew as the BCEC. Logan International is about eight minutes away by taxi, and the Silver Line's World Trade Center stop sits across from the building. AHA lists the 2028 meeting in New Orleans, November 10–13.

AHA counted 12,700+ total attendees at Scientific Sessions 2025 in New Orleans, 10,400+ of them professionals, with physicians at 49 percent and scientists at 23 percent. The 2024 meeting in Chicago drew 12,900+, the 2023 meeting in Philadelphia 12,900 and the 2022 Chicago meeting 12,000+.

It is a professional meeting run by the American Heart Association. Exhibitors receive unlimited Exhibit-Only badges for booth staff, and Guest of Exhibitor badges let invited customers into the Science & Technology Hall during open hours. No one under 18 attends conference activities unless AHA grants a written exception, and none may enter during move-in or move-out.