MEDevice Boston 2027Exhibitor guide: booth costs, dates and deadlines

A 10×20 rental runs $7,500 to $15,000 with us and a custom 10×20 $15,000 to $45,000; that is the size we recommend here. The price moves with your demo hardware, counter lighting and whether we build a lockable sample case. Informa sells the package itself, priced by your account manager, and Freeman bills its own services separately.

In 2026 all three packages, Basic, Professional and Premium, came as a 10×10 or a 10×20, each with a draped 6-foot table, two chairs, carpet, a wastebasket and a booth sign. Professional adds lead retrieval and Hosted Buyer appointments; Premium adds a 45-minute speaking slot and the Hosted Buyer Reception. Staff badges come at ten per 100 square feet of footprint.

Informa splits booth payment into three installments: the first within 30 days of applying, then nine months and six months before the show, with exact dates in your contract. Space is chosen by priority points, so earlier bookings get better spots. For our build we need design sign-off in early March 2027 to finish production before the freight ships.

Yes. A MEDevice Boston rental is a 10×20 kit with a back wall printed with your graphics, a lit sample counter that replaces the package table, LED lighting, a meeting table and storage, with shipping, setup and teardown priced on a single fixed proposal. Rented booth property also scores in the show's Sustainable Booth Contest, and afterwards the kit returns to us.

Only small displays you can carry and assemble by hand. Without a right-to-work law in Massachusetts, anything larger goes up with Carpenters Local 327 through Freeman, the official MEDevice Boston contractor, or through an exhibitor-appointed contractor like us. We file the EAC paperwork and insurance certificate and run the install ourselves.

Entry is free through the Exhibitor Portal for contracted exhibitors, up to three products each. Products must have reached the market within the past 12 months; prototypes and new company launches are excluded. In the gallery Informa supplies the sign, you may add an 8.5×11 spec sheet, and no samples, brochures or giveaways are allowed, so we keep those at your booth.

Freeman bills material handling to each exhibitor at the rate in the MEDevice Boston kit. For planning we use the figure in Purple's BCEC venue guide: $323.95 per cwt, a 2026 advance-warehouse rate published for another show in this building, with a 200-pound minimum. Demo machines add weight fast, so we log each crate and show drayage as its own proposal line.

The organizer's 2027 floor plan places the show in Exhibit Level Hall C, the same hall used in 2026. In 2026 registration and badge pickup sat in the lobby inside Hall C, and the conference and workshops ran on Meeting Level 1, reached by escalator from that lobby. We plan freight and the install around that single hall.

We design the 10×20 kit so its counter and back wall travel to MD&M East in New York, MD&M West in Anaheim or OMTEC near Chicago, with new graphics for each audience. Between shows we store it, refresh the panels and reload the sample trays, then ship it to the next advance warehouse.

MEDevice Boston 2027 runs Tuesday, May 11 and Wednesday, May 12, 2027, in Boston's Seaport District. That moves the show to spring: the 2026 edition ran August 26–27. Expo hall hours for 2027 are not confirmed yet. With MD&M East in New York the following week, suppliers can plan both shows on one shipping run.

At the Thomas M. Menino Convention & Exhibition Center, still widely called the BCEC, at 415 Summer Street in Boston's Seaport District, in Exhibit Level Hall C. The venue puts Logan Airport an eight-minute taxi ride away, with a free Silver Line ride from the airport to the World Trade Center stop opposite the building.

Informa's 2026 prospectus counts 1,500+ attendees, 200+ exhibitors and 30+ speakers, with 74% of attendees from New England's medtech corridor and 75% of buyers holding purchasing power. Among 2025 attendees, 87% said they plan to attend again and 81% would recommend the show to a colleague.

No. It is a trade event for the medical device industry, and no one under 18 may enter the expo hall or conference rooms. Companies that make or supply medical device components but do not exhibit are classed as Non-Exhibiting Manufacturers, limited to two badges at $1,500 each and barred from soliciting buyers or exhibitors.

Informa Markets sells the space: you review the floor plan, pick a package size and your top three locations, then contract with an account manager. Priority points decide placement, one point per $3,500 spent on space and sponsorship plus one for exhibiting. Once you have a location, we design the booth to fit it.