CNS Annual Meeting 2027Exhibitor guide: booth costs, dates and deadlines

A 10×20 inline is where most device makers start: our rentals run $7,500 to $15,000, and CNS charged $42 to $45 a square foot for inline space in 2026, so $8,400 to $9,000 for the floor. A custom 20×20 island runs $50,000 to $120,000 to build. Navigation carts, close-view cameras and demo freight move the total.

Earlier than the October date suggests. For 2026, CNS opened applications with a $100-per-10×10 early-bird saving for a 50% deposit by January 31, kept 75% of fees on cancellations from February, and all of them from June 1. Space goes out by priority points. We need design sign-off by mid-August 2027.

Yes. Our rental covers the frame, printed fabric walls, lighting, an instrument counter with a lockable cabinet, sign holders for clearance status, freight, install and dismantle on one fixed proposal. A CNS inline comes with bare pipe and drape, eight feet at the back and rails at three, plus a name sign, so the rental swaps that drape for a branded wall.

Largely, yes. Arizona has a right-to-work law, and full-time employees of yours may carry in and build, while forklift and equipment-assisted handling go through the official contractor. In 2026 Freeman crews left at 4:30 pm, and staff who stayed later could not re-enter once out. We run the build so your team arrives to a finished booth.

You can, with the right sign. Under the 2026 rules a pending 510(k) or PMA device carries a notice that it is not cleared by the FDA for sale in the United States, and a device in development carries the investigational-use caution. The sign sits near the device and on graphics showing it. We print both.

Not as live procedures. The 2026 prospectus lets X-ray equipment be displayed but never operated, allows a laser only inside a safety shield, and bars procedures on live tissue on the exhibit floor. We plan imaging demos around recorded scans on a large screen and build a shielded enclosure for any laser.

The exhibitor pays it, at the rate in the contractor's service kit, which CNS has not issued for 2027. As a planning figure, Purple's venue guide uses about $140 a hundredweight with a 200-pound minimum from our experience at the Phoenix Convention Center, the city's main hall. Instrument trays and carts add weight, so we consolidate crates and show drayage as its own line.

That is how we build it. The same walls, counters and sign holders reconfigure for the AANS Annual Scientific Meeting in the spring and the NASS Annual Meeting, with graphics swapped per audience. In the months between, it waits in our storage and travels crated to the next advance warehouse on your calendar.

We do. In 2026 CNS released its Exhibitor Service Kit in July to companies paid in full, with Freeman handling furniture, electrical and Meeting Suite orders. We place every order from the 2027 kit, send giveaway samples and raffle rules to CNS for approval by its September dates, and book your move-in slot.

The 2027 CNS Annual Meeting runs October 23–27, 2027 in Phoenix, Arizona, per the Congress of Neurological Surgeons' future meetings list. Exhibit hall days for Phoenix are not confirmed yet. At the 2026 meeting in Washington, D.C. (October 31 to November 4) the hall is open Monday to Wednesday, November 2 to 4.

In Phoenix, Arizona. Fly-in teams land at Phoenix Sky Harbor International, where the free PHX Sky Train links the terminals with Valley Metro Rail at 44th and Washington streets for the ride downtown. CNS books hotels through MCI, its official registration and housing partner.

The 2024 meeting in Houston drew 3,398 medical registrants and more than 5,300 registrants in total, which CNS called a record. The 2025 Los Angeles meeting set a new record for registrations with more than 5,000 abstracts submitted, and the 2026 prospectus cites over 3,700 attendees from 77 countries.

The Congress of Neurological Surgeons, a neurosurgical education society headquartered in Schaumburg, Illinois, whose membership passed 12,000 neurosurgeons worldwide in 2025. Corcoran Expositions manages the exhibits for CNS, and MCI runs registration and housing. In 2026 CNS was also the only CME provider for the meeting.

Apply through the CNS online exhibit space application with a 50% deposit; in 2026 applications without a deposit were not processed, and payments over $20,000 went by check. CNS decides each applicant's eligibility and accepts equipment, supplies and services presented for use by neurosurgeons. Returning companies place in priority points order.