ACEP Scientific Assembly 2027Exhibitor guide: booth costs, dates and deadlines

Ultrasound, airway and software companies at ACEP mostly start with a 10×20 inline: rental runs $7,500 to $15,000, a custom build $15,000 to $45,000. A 20×20 custom island runs $50,000 to $120,000. Scanning beds, mirrored displays and Boston drayage move the number. ACEP bills space separately: $3,700 per 10×10 inline and $16,000 for a 20×20 island in 2026.

ACEP's payment rule is set in days before opening: applications sent more than 215 days out carry a 50% deposit, the balance is due 190 days out, and cancelling less than 215 days before opening leaves you liable for the full space fee. Island drawings follow at least 30 days before opening. We want design sign-off by mid-July 2027.

Yes. A rental covers the frame, fabric graphics, lighting, a low front counter with literature racks and a scanning or demo table, and we price the freight, the install and the teardown together on a fixed quote. ACEP's inline package adds only pipe and drape, a 7×44-inch ID sign and badges, so carpet, furniture and power go on our order list.

Only small, hand-built displays. Massachusetts has no right-to-work law, so booth building at the Menino center is union carpentry (Local 327) ordered via the official contractor, and ACEP admits no outside crew without an EAC form and insurance on file. We file both and supervise the install ourselves.

Product literature, and nothing else. ACEP's 2026 giveaway list applies PhRMA, AdvaMed and AMA guidance, so device and drug companies skip the mugs and gift cards other exhibitors may offer. Any drawing happens outside exhibit hours with prizes approved in writing. We put literature racks and a QR follow-up in the counter instead.

Yes, within ACEP's rules: live-model scanning follows the College's Ultrasound Leadership guidelines, minors may not serve as models, contracted demo staff wear sports attire, and the demo table sits at least a foot behind the aisle line. Lasers and X-ray equipment need ACEP's prior written authorization. We design the scanning bed, screening and display around those limits.

You pay it, at the official contractor's tariff, which ACEP publishes only in its exhibitor kit. Purple's Boston venue guide records one 2026 rate sheet from another show in this building: $323.95 per hundredweight crated via the advance warehouse, $404.94 for freight arriving at the docks, 200 pounds minimum. Scanning beds and carts add weight fast, so our proposal estimates drayage per crate.

Boston hosts three big clinical meetings in a row in 2027: ANESTHESIOLOGY on October 15–19 and AHA Scientific Sessions on November 5–8 share the Menino center with ACEP. We build the scanning station and counters to travel between them with new graphics, and store the booth between shows.

We do. Freeman was ACEP's general services contractor in 2026, with carpet, furniture, electrical and internet ordered through its online kit once space is paid in full. We place those orders, send ACEP the outside-contractor form with our insurance certificate, and submit giveaway and survey requests 30 days ahead.

ACEP27, the 2027 Scientific Assembly, runs Monday, October 25 to Thursday, October 28, 2027, in Boston. Exhibit hall days for 2027 are not confirmed yet; at ACEP26 in Chicago the hall opened Monday, October 5 to Wednesday, October 7. Next come Las Vegas on September 17–20, 2028 and Philadelphia on October 1–4, 2029.

In Boston's Seaport District. ACEP's own pages name only the city, and the Signature Boston event calendar books the American College of Emergency Physicians into the Menino Convention & Exhibition Center on Summer Street, still called the BCEC by most exhibitors. onPeak is ACEP's only endorsed hotel provider.

ACEP25 in Salt Lake City drew 8,051 total attendees, including 2,001 residents and 303 international attendees from 59 countries, with 272 exhibitors, according to ACEP Now. ACEP said more than 250 companies would exhibit at ACEP26 in Chicago in October 2026.

The American College of Emergency Physicians, the national specialty society for emergency medicine, runs the Assembly and its exhibit hall. ACEP Show Management approves giveaways, surveys, island plans and outside contractors, and its interpretation of the exhibit rules is final.

Start with ACEP's Exhibits & Sponsors pages, which carry the space rates, application and rules. Products must relate to emergency medicine or the physician's practice and meet FDA guidelines, and recruiting or staffing firms complete the Employment Practices Survey. Booths left unstaffed, built too tall or torn down early lose ACEP priority points.