WM Symposia 2027Exhibitor guide for Phoenix: booth costs, key dates, deadlines

WM2027 runs March 7–11, 2027 in Phoenix. The exhibit hall opens with the Welcome Reception on Sunday, March 7, 5 to 8 p.m., is open Monday and Tuesday from 9:30 a.m. until 6:30 p.m., and shuts at 4 p.m. on Wednesday, March 10.

At the Phoenix Convention Center, 100 North 3rd Street in downtown Phoenix. WM Symposia lists three official conference hotels, and room links arrive in your registration confirmation; the hotel block closes February 16, 2027 or earlier if it sells out.

WM's 2027 rates run $5,800 for a 10×10, $10,700 for a 10×20 and $17,600 for a 20×20, up to $48,000 for a 40×60, with a 50% deposit at booking. Our build is quoted separately: a 10×20 rental runs $7,500 to $15,000, and mock-ups move the number most at WM.

One 500-watt power hookup, or two for booths larger than 10×10, an exhibitor sign, a wastebasket, a vacuum before opening and daily trash service. Carpet and furniture are required and not included, and every booth carries exhibit-hall registrations, from two for a 10×10 to six for a 40×40.

WM Symposia reports 2,900+ participants representing 30 countries with an 80% return rate, 200+ exhibitors and 900+ presentations. The WM2027 conference page quotes 3,900+ attendees from 900 organizations, so we plan booth staffing for the larger number.

WM exhibitors are radioactive waste packaging and handling, decommissioning, remediation, measurement and engineering firms, plus DOE sites and national labs. WM2027 sponsors include Diamond-level Amentum, AtkinsRealis, Bechtel, BWXT, Fluor and HII, Platinum-level Honeywell, Navarro and Veolia, and Bronze-level Mirion and Tetra Tech.

December 31, 2026. By then you assign your included attendee registrations in the Exhibitor Portal, and cancellations before that date get a full refund minus a 5% processing fee. WM also requires its terms and a current certificate of insurance before your passes work.

WM sells a small-business tabletop for $1,740 and a small-business 10×10 for $4,060. To qualify a company needs $5 million or less in annual revenue, 25 employees or fewer, five years or less in business and no affiliation with a larger firm. Universities can take a $1,707 tabletop.

Your own full-time employees can carry materials in and build the booth here, since Arizona has no union-only rule. Anything that needs a forklift or pallet jack still goes through the official contractor or Stagehand Local 36, and Sunday morning move-in is hand-carry only.

WM sells a semi-trailer 10×70 display space for $16,240 and a 20×70 exhibit space for $32,480, with registrations included. We build the awning, wraps and welcome counter around your trailer and coordinate its arrival with the move-in schedule.

By late December 2026. WM asks booths over 400 square feet to submit their design to show management, and a January build leaves time to ship before the February 16 hotel cutoff and the March 6 move-in.

WM bars anyone under 18 without its prior written consent, and an approved minor must register and stay with a registered adult. Students are welcome: WM runs a Student Poster Competition, Roy G. Post Foundation scholarships and student networking in the poster lounge.

Nobody may photograph or video any part of the technical program without WM Symposia's written consent and the presenter's. Your own booth is a different matter, but we keep a no-filming notice ready for prototypes you do not want shared.

The same mock-ups and walls travel to the ANS Annual Conference near Orlando and the ANS Winter Conference in Washington as a reduced tabletop set. We design the large WM build in modules so one part can go to a hotel expo while the rest stays in storage.