AAO-HNSF Annual Meeting & OTO EXPO 2027Exhibitor guide: booth costs, dates and deadlines
- Event dates
- September 18–21, 2027
- Exhibit hall
- Not confirmed yet
- Venue
- New Orleans, LAVenue not confirmed yet
4.9 client rating3,000+ exhibitors10,000+ booths builtSince 2015
Quick answers
AAO-HNSF Annual Meeting & OTO EXPO 2027 in 30 seconds
The short version for exhibitors. Every figure has its source further down the page.
- When is AAO-HNSF Annual Meeting & OTO EXPO 2027?
- September 18–21, 2027, at New Orleans, LA (venue not confirmed yet).
- When is the exhibit hall open?
- Not confirmed yet for 2027. In 2026 the OTO EXPO opened October 17 to 19 in Los Angeles.
- How big is AAO-HNSF Annual Meeting & OTO EXPO?
- 230+ exhibitors (2026 edition).
- What does booth space cost?
- $40 per sq ft ($8,000 for a 10×20), plus $250 per corner, 2026 rate, paid to the organizer.
- What does a 10×20 booth cost all-in?
- $7,500 – $15,000 for a Purple rental with design, graphics, lighting, install and dismantle. Space and show services are billed by the show.
Everything about AAO-HNSF Annual Meeting & OTO EXPO 2027 in one place
AAO-HNSF Annual Meeting & OTO EXPO 2027 fact sheet
| Official name | AAO-HNSF 2027 Annual Meeting & OTO EXPO |
|---|---|
| Event dates | September 18–21, 2027 |
| Exhibit hall dates | Not confirmed yet In 2026 the OTO EXPO opened October 17 to 19 in Los Angeles |
| Venue | New Orleans, LA |
| Organizer | American Academy of Otolaryngology–Head and Neck Surgery Foundation (AAO-HNSF) |
| Size (2026) | 230+ exhibitors source |
| Who attends | Otolaryngologists and head and neck surgeons, researchers, academics, fellows, residents and medical students, plus clinicians and practice administrators |
| Booth space | $40 per sq ft ($8,000 for a 10×20), plus $250 per corner, 2026 rate source |
| Nearest airport | Louis Armstrong New Orleans International Airport (MSY) The RTA 202 Airport Express bus runs to downtown New Orleans, per New Orleans & Company |
| Hotels | the organizer's housing block, posted on the Annual Meeting hotel and travel page Official hotel page → |
| Official website | entnet.org |
Official AAO-HNSF Annual Meeting & OTO EXPO resources
AAO-HNSF Annual Meeting & OTO EXPO 2027 calendar
AAO-HNSF Annual Meeting & OTO EXPO 2027 show dates
The 2027 show days, each linked to the page that states it.
01 Purple at AAO-HNSF Annual Meeting & OTO EXPO 2027
Scopes on screen, surgeons seated: AAO-HNSF 2027 booths in New Orleans
We build OTO EXPO booths where an otolaryngologist can watch an endoscope image on a large monitor, hold the instrument and sit down to talk cases. Louisiana labor law lets your own employees lend a hand at install, and our project manager files the carpet, freight and contractor paperwork AAO-HNSF requires.
- Sept 18–21, 2027
- 5,400+ attendees in 2025
- 230+ exhibitors in 2026
What makes AAO-HNSF Annual Meeting & OTO EXPO different, and how we build for it
The AAO-HNSF Annual Meeting is the Academy's own congress for ear, nose and throat surgery, so the OTO EXPO floor is narrow in specialty and deep in detail: endoscopy towers, sinus and airway tools, hearing implants, sleep devices and practice software. The exhibit hall runs three days inside a four-day meeting, and in 2025 every attendee could collect a free box lunch in the hall from noon to 1 p.m., an hour with no sessions scheduled against it. Companies teach on the floor through OTO Pavilion Presentations, startups take turnkey Innovation Park kiosks, the Otolaryngology Private Practice Section hosts Coffee Talks inside the hall, and the Presidents' Reception drew over 1,800 participants in 2024.
The scope, shaver, navigation probe or implant in hand, a monitor showing the view through the instrument, and a peer-level conversation about technique and outcomes.
Office-based procedure economics, in-office CT, allergy, hearing and sleep service lines, plus EMR and revenue tools, discussed at a table rather than over a counter.
Hands-on time with instruments they will train on, simulation, and contacts for education grants and courses, often between poster sessions.
Your team in New Orleans
Two shops, one project manager, every hall
We build in our own production shop in Fishkill, NY, and our Las Vegas hub, ship to New Orleans, and install with our own project manager on the floor and vetted local labor. Predictable 30–45-day turnarounds, secure storage and pre-show QA.
Your team walks into a lit, stocked booth. You just show up.
Inside AAO-HNSF Annual Meeting & OTO EXPO 2027
Rules that shape your booth
AAO-HNSF builds the OTO EXPO on the IAEE Guidelines for Display Rules and Regulations and sells footprints from 10×10 up to 50×80 (2026 terms). We draw back-wall heights, line of sight and island structures to those guidelines before you approve the design.
AAO-HNSF's 2026 meeting policy bans photography and videography in the OTO EXPO and of presenters' slides. We load approved procedure loops on your monitors and print the steps a surgeon would otherwise photograph on a rail graphic at each station.
AAO-HNSF requires carpet in every OTO EXPO booth, ordered from the general service contractor or brought in, and a certificate of insurance before move-in (2026 rules). We build flooring into the proposal and file the certificate with your contractor orders.
In 2025 and 2026 exhibitor set-up ended at 5 p.m. on the Friday before the Saturday opening, when every booth had to be complete and its empty crates moved to storage, with extra charges after. Our project manager schedules install so crates leave the aisle well before that cutoff.
Each 100 square feet of OTO EXPO space includes two exhibitor badges and one full conference badge, badges cannot be shared, and extra staff pay an added fee (2026 terms). We size counters and stations to the team your footprint actually badges.
Programs worth planning for
Turnkey kiosks for startups and emerging ENT companies, $2,000 in 2026 with counter, storage, screen, laptop and power; the CEO and the Board's Executive Committee make the final selection.
Company-run 30- or 60-minute sessions for up to 75 attendees on the OTO EXPO floor, $15,000 or $30,000 in 2025; and the 2025 slots listed in the prospectus sold out.
Lockable hard-walled rooms on the show floor in 10×10, 10×20 and 20×20 sizes, $12,000 to $22,000 in 2026, with carpet and one branded exterior wall; furniture and AV are the exhibitor's.
Booths are judged by the Annual Meeting Program Committee in small, medium and large categories, so a 10×20 competes with booths its own size (2026 format).
The AAO-HNSF Annual Meeting is the U.S. specialty meeting for ENT surgeons; choose it over the AAA + HearTECH Expo, the audiologists' show, when your buyer is the otolaryngologist who performs the procedure or owns the practice. Compare every medical devices show we build for →
02 Booths & pricing for AAO-HNSF Annual Meeting & OTO EXPO 2027
Popular booth sizes at AAO-HNSF Annual Meeting & OTO EXPO
AAO-HNSF sells space by the square foot, from 10×10 inlines to islands as large as 50×80, at $40 linear and $44 island in 2026. We recommend a 10×20 inline for a single scope or hearing platform, and a 20×20 island when you need two procedure stations plus a seated case-review area.
A scope tower or navigation cart on one side with a 55-inch monitor at standing eye level, and a hands-on counter for instruments or hearing devices on the other.
Shown: Eagle Chemical, a Purple inline booth
See 10×20 rental booths →
The center bay holds a seated table for practice-owner talks about in-office procedures, with an endoscopy station on one flank and a sinus or sleep device counter on the other, each lit from above.
Shown: Tipmed, a Purple inline booth
See 10×30 rental booths →
An island with two procedure stations facing different aisles, a hanging sign where AAO-HNSF permits it, a case-review lounge and a lockable closet for scopes and spare tips.
Shown: Pixee, a Purple island exhibit
See 20×20 rental booths →
Separate zones for rhinology, otology and head and neck lines, a small theater for surgeon talks outside the OTO Pavilion schedule, and a closed meeting room.
Shown: Olon / Infa Group, a Purple large-format exhibit
See 20×30 rental booths →In Purple's price
- Design and a 3D rendering, revised until it is right
- Structure, printed graphics, counters and storage as specified
- Lighting and power distribution inside the booth
- Installation and dismantle, with our project manager on the floor
- Every show-service order and deadline tracked for you
Billed by the show and its contractor
- Booth space (paid to the organizer)
- Material handling / drayage, where the space rate does not include it
- Electrical service, internet and rigging
- Booth cleaning and any union labor the venue requires
Rates to plan with for AAO-HNSF Annual Meeting & OTO EXPO:
- Booth space, linear $40 per sq ft ($8,000 for a 10×20), plus $250 per corner, 2026 rate source
- Booth space, island $44 per sq ft ($17,600 for a 20×20), 2026 rate source
- Innovation Park kiosk $2,000 per turnkey 8×6.5 ft kiosk, 2026 rate source
- Private Meeting Suite $12,000 (10×10) to $22,000 (20×20), 2026 rate source
We estimate every one of these on your proposal, so the total is on paper before you sign.
Prices are all-in 2026 rental ranges for design, structure, graphics, installation and dismantle; custom builds are quoted per project. Get an exact number for AAO-HNSF Annual Meeting & OTO EXPO with the booth cost calculator or read the 2026 booth cost guide.
Send the show, your booth size and what the space needs to do. We reply within one business day and send a rendering and a fixed proposal, usually within a week. No charge.
Your team walks into a lit, stocked booth. You just show up.
03 Built by Purple
Booths we have designed, built and installed
Case study · Pixee Medical
Pixee Medical at a medical technology congress
A focused, demo-first booth for augmented-reality surgical guidance, built so every visitor could try the technology while traffic kept moving.
Different specialty, same job: the Pixee Medical booth let every visitor try augmented-reality guidance hands-on, which is what an ENT scope or navigation demo needs at the OTO EXPO.
Read the Pixee Medical case study All case studies →“We were very happy with the experience and with the support provided throughout the project. The booth looked great, the coordination process was smooth, and everything was handled professionally, which made the event much easier for our team.”
Miriam Valdes, Communications Manager, INdermal · more client reviews
Trusted by exhibitors including
04 Designing for ENT surgical instrument, endoscopy, sinus, hearing, sleep and head and neck device companies at AAO-HNSF Annual Meeting & OTO EXPO
Four things we get right for AAO-HNSF Annual Meeting & OTO EXPO exhibitors
1Put the endoscope view on a big screen
OTO EXPO visitors judge an ENT device by the image through it: the sinus ostium, the larynx, the eardrum. We mount a 55- to 75-inch monitor above each scope or navigation station so the second row sees what the demonstrator sees, and we run every cable inside the counter so the station resets in seconds.
Plan staffing around the noon lunch
In 2025 AAO-HNSF served a free box lunch on the exhibit floor from noon to 1 p.m. each day, with no sessions scheduled against it. We design an open booth front with standing-height ledges, so a surgeon holding lunch can stop, watch a two-minute demo and leave a badge scan.
Show the procedure without filming it
AAO-HNSF's 2026 meeting policy bans photography and videography in the OTO EXPO, so no visitor leaves with a phone clip of your demo. We load your own approved procedure loops onto the monitors and print the key steps on a rail graphic beside each scope station.
Seats for the practice-owner conversation
The Otolaryngology Private Practice Section holds its Coffee Talks inside the OTO EXPO, so practice owners are on the floor comparing office-based services. We add a two- to four-seat table with a tablet for ROI models, away from the scope station, so a practice decision gets twenty quiet minutes.
Concept rendering
Every proposal comes with a rendering like this
You see the booth in 3D before we cut a single panel: layout, graphics, lighting and product positions, revised until it is right. Shown: a Purple concept for Purple AI.
Start my AAO-HNSF Annual Meeting & OTO EXPO concept05 New Orleans, LA
Logistics for AAO-HNSF Annual Meeting & OTO EXPO 2027, handled
AAO-HNSF names New Orleans as the 2027 host city, and we plan the build around that market's rules: Louisiana has no union-shop requirement, which lets your own employees help assemble the exhibit, though the official contractor keeps drayage, power and rigging. In 2026 The Expo Group served as general service contractor, carpet was required in every booth and a certificate of insurance was due before move-in. We crate scopes, monitors and counters to the advance warehouse, put drayage on its own proposal line, and our project manager leads the install with vetted local labor, so the booth is finished before the Friday afternoon cutoff the meeting has used in 2025 and 2026.
Hall guide
AAO-HNSF lists New Orleans for 2027 without a building, but the OTO EXPO carries the same named areas from year to year. These are the floor features exhibitors planned around in 2025 and 2026.
A presentation area on the OTO EXPO floor seating up to 75 attendees for 30- or 60-minute company sessions, $15,000 or $30,000 in 2025, with standard AV supplied.
Our advice: If you buy a Pavilion slot, we print a booth graphic pointing to the session time so attendees walk from the talk straight to your demo.
Turnkey 8×6.5-foot kiosks with a waist-high counter, storage, a screen, a laptop and power for startups and emerging ENT companies, $2,000 each in 2026.
Our advice: We size a kiosk graphic set and a tabletop demo kit to the counter, so a small team sets up in under an hour.
Hard-walled 10×10, 10×20 and 20×20 rooms on the show floor, with 8-foot walls, a locking door, no ceiling, carpet and one branded exterior side.
Our advice: We furnish the suite with seating, a screen and wall graphics that match your booth so both spaces read as one brand.
In 2025 the free daily box lunch ran on the exhibit floor from noon to 1 p.m., with coffee and popcorn breaks at stations around the hall.
Our advice: We ask about your booth's distance from these areas when the floor plan comes out and staff up for the noon hour.
What Purple handles
- Booth design around scope, navigation and hearing device demos
- Monitor walls, procedure video loops and in-counter cabling
- Carpet, electrical, lead retrieval and contractor orders
- Certificate of insurance filed before move-in
- Crated scopes and monitors shipped to the advance warehouse
- Install and dismantle led by our own project manager
Timeline, counted back from move-in
We need design sign-off by early July 2027.
- Early July 2027Design sign-off, with scope stations, monitor sizes, power and a seated meeting area drawn for your assigned space.
- July to mid-August 2027Production in Fishkill, NY: counters with cable channels, monitor mounts, fabric graphics and lockable scope storage built and tested.
- Late August 2027Crates ship to the official contractor's advance warehouse; carpet, electrical, lead retrieval and certificate of insurance filed.
- Days before September 18Move-in; our project manager and vetted local labor install, then power every monitor and scope station before the hall opens.
- September 18–21, 2027Annual Meeting in New Orleans; we stay on call through every OTO EXPO hour for monitor, lighting or power issues.
- After the OTO EXPO closesDismantle; demo instruments packed to your return plan, and the booth goes to storage or your next show.
Purple planning timeline. Official move-in, freight target and order deadlines come from your exhibitor kit and assigned schedule; we confirm them against your booth when you book.
Printable budget & deadline sheetTravel to AAO-HNSF Annual Meeting & OTO EXPO 2027
Getting to AAO-HNSF Annual Meeting & OTO EXPO 2027: airport and hotels
Fly in
Louis Armstrong New Orleans International Airport (MSY)
The RTA 202 Airport Express bus runs to downtown New Orleans, per New Orleans & Company
Stay
the organizer's housing block, posted on the Annual Meeting hotel and travel page
Travel facts from neworleans.com.
AAO-HNSF Annual Meeting & OTO EXPO by the numbers
AAO-HNSF Annual Meeting & OTO EXPO year by year
How AAO-HNSF Annual Meeting & OTO EXPO 2027 compares with other medical devices shows
The medical devices shows closest to AAO-HNSF Annual Meeting & OTO EXPO on the calendar, with the latest size each organizer has published. Each name opens our exhibitor guide for that show.
| Show | Dates | City | Latest published size |
|---|---|---|---|
| Plastic Surgery The MeetingAmerican Society of Plastic Surgeons (ASPS) | September 16–19, 2027 | Baltimore, MD | 3,565 attendees (2019) |
| ASTRO Annual MeetingAmerican Society for Radiation Oncology (ASTRO) | September 18–22, 2027 | Chicago, IL | 9,451 in-person attendees · 2,965 staff exhibitors (2025) |
| AAO-HNSF Annual Meeting & OTO EXPOAmerican Academy of Otolaryngology–Head and Neck Surgery Foundation (AAO-HNSF) | September 18–21, 2027 | New Orleans, LA | 230+ exhibitors (2026) |
| NASS Annual MeetingNorth American Spine Society (NASS) | September 22–25, 2027 | Boston, MA | – |
| ANESTHESIOLOGYAmerican Society of Anesthesiologists (ASA) | October 15–19, 2027 | Boston, MA | 200+ exhibitors (2026) |
| ACS Clinical CongressAmerican College of Surgeons | October 16–19, 2027 | San Diego, CA | 10,559 in-person attendees · 160+ companies (2025) |
| HLTH USAHLTH | October 17–20, 2027 | Las Vegas, NV | 12,250+ attendees · 950+ sponsors and exhibitors (2025) |
| TCTCardiovascular Research Foundation (CRF) | October 18–21, 2027 | San Francisco, CA | 100+ exhibitors (2026) |
| CNS Annual MeetingCongress of Neurological Surgeons (CNS) | October 23–27, 2027 | Phoenix, AZ | 5,300+ registrants attendees (2024) |
| ACEP Scientific AssemblyAmerican College of Emergency Physicians (ACEP) | October 25–28, 2027 | Boston, MA | 250+ companies (2026) |
AAO-HNSF Annual Meeting & OTO EXPO exhibitor questions
Questions exhibitors ask us before AAO-HNSF Annual Meeting & OTO EXPO
How much does a booth at AAO-HNSF 2027 cost?
Most OTO EXPO exhibitors fit a 10×20 inline: a Purple rental runs $7,500 to $15,000 and a custom build $15,000 to $45,000. AAO-HNSF adds the space, $8,000 for a 10×20 linear booth at its 2026 rate of $40 per square foot. Here the big monitors over each scope station, lockable instrument storage and carpet move our number the most.
What is the deadline to book space at AAO-HNSF 2027?
AAO-HNSF sells 2027 space through its Exhibitor/Sponsor Portal. In 2026 a 50% deposit was due at purchase, the balance came due in July, and cancellations after that date forfeited the full amount. For a September 18, 2027 opening we need design sign-off in early July 2027, which leaves a full production window in Fishkill.
Can we rent a booth for the OTO EXPO, and what does a rental include?
A rental for AAO-HNSF covers the frame, fabric graphics with your approved claims, LED lighting, a demo counter with cable channels, a monitor mount sized to your scope image, lockable storage, freight, installation and dismantle on one fixed proposal. Carpet is mandatory at this show, so we include it. Afterward the structure returns to our inventory.
Can our own staff set up the booth in New Orleans?
Yes, within limits. Under Louisiana's right-to-work law, people on your own payroll can put the exhibit together; forklift work, power and anything hung overhead stay with the show's official contractor. Our project manager and hired local hands finish the build before your clinical specialists fly in.
Can we film or photograph demos in our OTO EXPO booth?
No. AAO-HNSF's 2026 meeting policy bans photography and videography in the OTO EXPO, along with photos of presenters' slides. We plan the booth around procedure loops your team has already approved, shown on large monitors, and print the key steps beside each station so surgeons take the message with them instead of a recording.
Is there a lower-cost option for an ENT startup?
AAO-HNSF runs Innovation Park for startups and emerging ENT companies: in 2026 a $2,000 turnkey 8×6.5-foot kiosk with a waist-high counter, storage, a display screen, a laptop and power, with final decisions made by the CEO and the Board's Executive Committee. You supply graphics and extra AV. We print kiosk graphics and pack a demo kit that fits the counter.
Can we hold private meetings on the OTO EXPO floor?
AAO-HNSF sells Private Meeting Suites on the show floor: $12,000 for a 10×10, $16,500 for a 10×20 and $22,000 for a 20×20 in 2026, each with 8-foot walls, a locking door, carpet and branding on one exterior side. We furnish the inside with a table, seating, a screen and wall graphics.
Do you handle The Expo Group orders for AAO-HNSF?
The Expo Group was the 2026 general service contractor, with ordering opening at the end of June. For 2027 we file whichever official contractor AAO-HNSF names: carpet, electrical, internet, material handling and lead retrieval, plus the certificate of insurance, and we track every confirmation so nothing is ordered twice or missed.
Can we reuse our AAO-HNSF booth at other shows?
We build scope stations and monitor walls to reconfigure, so the booth can follow you to the AAA + HearTECH Expo for hearing lines, the ATS International Conference for sleep and airway, or the ACS Clinical Congress for surgical tools. Between shows it stays in our storage and gets fresh graphics for each audience.
When is the AAO-HNSF 2027 Annual Meeting?
The AAO-HNSF 2027 Annual Meeting & OTO EXPO runs Saturday, September 18 to Tuesday, September 21, 2027, in New Orleans. OTO EXPO hall days for 2027 are not confirmed yet; in Los Angeles in 2026 the hall opened Saturday, October 17 to Monday, October 19. We plan freight to land the week before the meeting.
Where is AAO-HNSF 2027 held?
In New Orleans, Louisiana, per the Academy's future-meetings list, which also places the 2028 meeting in Orlando (September 9–12) and 2029 in Los Angeles. The 2026 meeting runs October 17–20 at the Los Angeles Convention Center. Louis Armstrong New Orleans International Airport (MSY) serves the city.
How many people attend the AAO-HNSF Annual Meeting?
The 129th Annual Meeting in Indianapolis opened October 11, 2025 with more than 5,400 attendees from the U.S. and over 75 countries, and the program carried more than 500 oral presentations and 580 posters. AAO-HNSF lists 230+ OTO EXPO exhibitors for its 2026 Los Angeles meeting.
Who organizes the AAO-HNSF Annual Meeting & OTO EXPO?
The American Academy of Otolaryngology–Head and Neck Surgery Foundation, headquartered at 1650 Diagonal Road in Alexandria, Virginia, runs the meeting and sells OTO EXPO space through its Exhibitor/Sponsor Portal. Its exhibitor page lists device makers, surgical instrument firms, drug companies, telemedicine and EMR vendors, OTC brands and financial management firms among the hall's categories.
Before you sign with anyone
Five questions to ask any exhibit builder for AAO-HNSF Annual Meeting & OTO EXPO:
- Is every fee on the proposal, including what the show contractor bills?
- Who builds the booth: your own shop or a subcontractor?
- Will your project manager be on the floor for install and dismantle?
- What exactly is in the rental, and what is billed by the show?
- Where does the booth go after the show, and what does storage cost?
Common situations
Already own a booth? We refresh the graphics, repair what is worn, ship it, install it and store it between shows. You keep the structure you paid for.
Exhibiting from outside the US? We are your team on the ground: freight to the advance warehouse, show-service orders, installation and storage, with one project manager answering your emails in your time zone.
Short on time? A rental with your graphics can be ready in two to three weeks. We tell you on the first call what is realistic for your date.
Get a proposal
Tell us about your AAO-HNSF Annual Meeting & OTO EXPO booth
What happens next
- We reply within one business day with questions about your products, goals and footprint.
- You get a concept rendering and a fixed proposal, usually within a week. Every last fee listed upfront, in full, on paper.
- We build in 30–45 days, ship to the advance warehouse and install before the hall opens.