ViVE 2027Exhibitor guide: booth costs, dates and deadlines

Plan on a custom 10×20 at $15,000 to $45,000, or $7,500 to $15,000 as a rental; a custom 20×20 island runs $50,000 to $120,000. At ViVE the figure moves with demo screens, a lockable meeting room and whether your crew builds on Friday straight time or Sunday double time. ViVE prices the floor space itself inside sponsorship packages its sales team quotes.

Show management wants plans for every custom booth of 10×20 and larger by Friday, February 5, 2027: floor plan, location and orientation, elevations and materials. Custom build-outs inside private meeting rooms need renderings, an EAC form and a certificate of insurance the same day, and T3 Expo's EAC form deadline follows on February 9. We need your design signed off in early January to file on time.

Yes. A Purple rental replaces the stock back wall of a turnkey package with your own structure, graphics and demo counters, on one fixed proposal with freight, install and dismantle. ViVE treats it as a custom booth, so we file the plans, bring the flooring every custom booth must supply, and order power and internet through the venue's service portal.

Your full-time employees may set their own exhibit under the Nashville labor guidelines in T3 Expo's kit, but hand-carry is one trip, with no dollies or flatbeds, and never through the loading docks. A cartload from your own vehicle is capped at eight pieces under 300 pounds, two trips each way. A built booth goes up with T3 labor or a registered EAC, which is our route.

On a 20×20 or larger island, nothing, sign included, may rise past 20 feet overall, and walls usually stay between 8 and 12 feet. A 10×20 inline keeps an 8-foot back wall, ViVE's 7.75-foot white wall stays in place, and side panels stay within 5 feet wide by 3 feet high. Signs hang only over 20×20 and larger booths.

You do, through T3 Expo: its 2027 kit bills $1.46 per pound for freight through the advance warehouse, $1.48 for direct delivery, and $72 for a small package of 50 pounds or less. Freight arriving after March 3, 2027 pays 30 percent more per pound. We consolidate crates, ship on target and show the handling estimate as its own proposal line.

ViVE puts every booth on Music City Center's Level 3 show floor, and T3 Expo addresses direct freight to Halls A–D at 700 Korean Veterans Boulevard. The halls total 353,143 square feet under a 32-foot-6-inch ceiling, so ViVE's 20-foot cap sets your height, not the building. We draw for your exact spot once the floor plan assigns it.

The same booth can follow you to HLTH in Las Vegas or HIMSS in Chicago: we build panels that regroup from a 10×20 into part of an island. Between shows we reprint the headers for each audience, CIOs and CISOs in Nashville and a broader digital health crowd at HLTH, and ship to the next contractor's warehouse.

We read T3 Expo's ViVE 2027 kit, file the EAC form by February 9 and place labor, material handling and furniture orders before the February 16 advance discount. Rigging is ordered through Music City Center, and dedicated internet and power through the venue's ordering portal. You get a copy of every order, and the totals sit on your proposal.

ViVE 2027 runs Sunday, March 14 to Wednesday, March 17, 2027, at Music City Center in Nashville. Onsite registration opens Sunday, the show floor is open Monday and Tuesday from 8:00 AM to 5:45 PM, and it closes at noon on Wednesday. Custom islands start moving in on Friday, March 12.

At Music City Center, 201 Rep. John Lewis Way South in downtown Nashville, with the show floor on the building's Level 3. Connections Housing runs ViVE's official hotel block. ViVE 2026 ran at the Los Angeles Convention Center, and ViVE 2028 moves to Fort Lauderdale, April 23–26, 2028.

No. Everyone at ViVE registers for a full-access ticket in a category such as provider or payer executive, solution provider, startup, investor or government, and ViVE completes an eligibility review within three business days. There are no exhibitor-only passes, so every booth staffer and every guest you invite onsite needs a full ticket.

ViVE was co-created by CHIME and HLTH and is produced by HLTH Inc., which also produces HLTH USA in Las Vegas. CHIME members get their own pass rate, opening at $1,195 and never above $1,895. For 2027, T3 Expo is the official service contractor, and Music City Center supplies rigging and booth catering.

ViVE's 2027 site expects 7,000+ executives in Nashville, from health systems, payers, investors, startups, pharma and government. At the 2026 edition in Los Angeles, Provider & Payer Connect alone ran more than 5,000 one-to-one meetings with a 96 percent satisfaction rate, which tells you how much of the selling happens by appointment.