Researcher in a black shirt facing the camera in an old wood-paneled pharmacy lab lit by warm window light

The research & trials issue · 2027

Oncology, research & clinical trial conferences 2027The data gets presented. The decisions get made in the hall.

Oncology, research and clinical trial conferences in the U.S., 23 meetings in one guide. The biggest is the ASCO Annual Meeting (June 4–8, 2027, McCormick Place, Chicago; 45,700 registrations in 2026, per ASCO), followed by the AACR Annual Meeting (April 2–7, 2027, Orange County Convention Center, Orlando) and SfN’s Neuroscience meeting (November 14–18, 2026 in Washington, DC). Every one is a society or program-led meeting: exhibits sit beside posters and sessions, many halls assign booths by priority points, and published 2027 rates run from ASCO’s $106 per square foot inline to DIA’s $6,000 per 10×10.

Find my next meeting See the calendar

iCAD island booth by Purple Exhibits with a tall blue tower, overhead sign, backlit demo screens and a lit white counter — **Built by Purple**iCAD: a lit tower, a header ring and demo screens

0 trade shows23 conferencesBy the Purple Exhibits team.
Updated November 9, 2026.

ONCOLOGYNEUROSCIENCE & BIOLOGYDRUG DEVELOPMENT SCIENCECLINICAL OPERATIONSREGULATORY & MEDICAL AFFAIRSHEOR & RESEARCH ETHICS

01 THE TOP 10

Biggest U.S. research and clinical trial conferences Ten meetings. Ranked by the people in the room.

Ranked by each organizer’s latest published figure. ASCO, AACR and SfN’s Neuroscience meeting are in a class of their own; the clinical operations, regulatory and evidence meetings sit between 4,000 and 5,000.

Ranked by the most recent figure each organizer publishes; registrations, attendees and expected counts are measured differently and years vary, so read each number with its label. Sources: ASCO Annual Meeting · AACR Annual Meeting · Neuroscience 2026 · ASHG Annual Meeting · SCOPE Summit for Clinical Ops Executives · ISPOR 2027 · Biophysical Society Annual Meeting · DIA Global Annual Meeting · SOT Annual Meeting & ToxExpo · Cell Bio 2026.

The lookbookPodium & protocol 2027

Every finding has a face. Someone stood at the lectern for it.

The investigator at the podium, the reviewer with the abstract book, the nurse who will give the drug, the scientist in the back row with the hard question. Research meetings are made of people who came to judge evidence. Plan the booth for them.

Scientist in a white dress presenting slides to a seated audience in a small session room — 01Slide one, small room.

Woman in round glasses and a red coat reading by a tall window, a reviewer with the abstract book — 02Reading the abstract book.

Two presenters at a podium, one speaking into a microphone while the audience listens — 03Two voices, one podium.

Young physician in a white coat and blue scrubs holding an open textbook in a dark red study — 04Chapter and verse.

A printed figure with its citation reads better than a looping slide.
From the exhibitor guide on this page

Black and white view of a full tiered auditorium facing a projected slide during a plenary — 05The plenary, full.

Black and white portrait of a bearded man in glasses and a blazer applauding a talk — 06Applause for the late-breaker.

Chicago River and downtown towers lit at night, the city that hosts ASCO and the SCT meeting — 07Chicago after ASCO hours.

Woman seated on the steps at night facing the lit Washington Monument across the reflecting pool — 08Washington, between sessions.

02 TWENTY-THREE MEETINGS, ONE PROGRAM BOOK

U.S. research, oncology & clinical trial conferences Which session hall holds your next collaborator?

Two kinds of meeting sit in this guide. Research societies and oncology: ASCO, AACR, SITC, ONS Congress, Neuroscience (SfN), Cell Bio, the Biophysical Society, ASBMB, IMMUNOLOGY2027, ASHG, SOT ToxExpo, AAPS PharmSci 360, Drug Discovery Chemistry and PEGS Boston. Clinical operations, regulatory and evidence: SCOPE, ACRP, SCT, DIA, RAPS Convergence, MAPS Americas, ISPOR and PRIM&R. Filter by month, city or audience and save the ones that fit.

Each profile lists dates, city and venue, who attends, who exhibits, which companies it suits, what to know before you sign, and a link to the organizer.

Trade shows & expos0

Society halls: big floors beside the program.

Floor time: Three to four days of exhibit hours inside a five-day meeting, at McCormick Place, the Orange County Convention Center, the Walter E. Washington Convention Center and the San Diego Convention Center
How you exhibit: Inline booths and islands sold by priority points at ASCO, AACR, SfN, ASHG and the other society meetings
Budget: Higher: per-square-foot space, required flooring, union labor, drayage and show-week hotels in Chicago, Orlando and Washington
Best for: Reaching thousands of clinicians or lab scientists at once and launching tools or data to a whole field

Browse 0 trade shows

Conferences & summits23

Program meetings: set booths in hotel and resort halls.

Floor time: Dedicated exhibit hours, meals and receptions in the hall, often at a resort or a downtown hotel
How you exhibit: Fixed booth sizes, sponsor packages and theater slots at SCOPE, ACRP, SCT, Drug Discovery Chemistry, PEGS, MAPS and PRIM&R
Budget: Lower for the build: graphics, a counter and a screen that travel in cases
Best for: Clinical operations, regulatory and specialist science buyers who come to compare vendors

Go to the conferences section

Popular cities

03 THE PROGRAM COMES FIRST

How exhibiting works at research and clinical meetings 2026–2027 The hall opens between sessions. Plan for the coffee break, not the whole day.

Every event here is a conference with an exhibit hall attached. Society meetings such as ASCO, AACR and SfN run large convention-center halls with priority points; clinical and regulatory meetings such as SCOPE, ACRP, SCT and Drug Discovery Chemistry run in resort and hotel halls with set booth sizes and dedicated exhibit hours. Each card says how space is sold there.

Conferences & summits 23 conferences

Nov152026Research societies & oncology Coming soon Large exhibit hall alongside poster sessions and lectures Purple guide

Neuroscience 2026 (SfN Annual Meeting)

Washington, District of Columbia · SouthConsider it if you sell instruments, reagents or services used in neuroscience labs.Exhibits: November 15–18, 2026, 9:30 a.m.–5 p.m. · Meeting: November 14–18, 2026Show guide

When & where Exhibits: November 15–18, 2026, 9:30 a.m.–5 p.m. · Meeting: November 14–18, 2026 · Walter E. Washington Convention Center · Washington, District of Columbia

Typical audience

Neuroscientists, lab heads, postdocs and graduate students from universities, institutes, government and industry.

Exhibitor types

Microscopy, electrophysiology, imaging, antibody and reagent, animal model, lab equipment and research software companies, plus publishers.

A good choice if…

Consider it if you sell instruments, reagents or services used in neuroscience labs.

Good to know

SfN requires every exhibitor to supply carpet or installed flooring for the whole booth, and first-time companies pass an eligibility review before they can book.

Booth & eligibility: 2026 rates: commercial inline 10x10 $6,950 (advance, by May 1) or $7,645 (standard); corner fee $420/$465; commercial island $7,510/$8,265 per 100 sq ft; nonprofit 10x10 $1,390/$1,530; U.S. government institutes $695/$765. Carpet or installed flooring required for the whole booth. Priority points: one per 10x10 purchased, up to five, plus points for sponsorship, advertising, Product Theater and Expo Suites.
For new brands: Companies that have never exhibited submit a First-Time Exhibitors Form; SfN decides eligibility within two business days. Exhibits must be educational: instruments, products or services used in teaching or research, or relevant books and publications.
Co-located with: Product Theaters and Expo Suites sold alongside booth space.
Future dates: 2027: October 23–27, Chicago; 2028: November 11–15, San Diego.
Sources: SfN 2026 exhibitor information ↗ SfN first-time exhibitors ↗ SfN meetings ↗

Our Neuroscience 2026 (SfN Annual Meeting) booth guide Official site ↗Date source ↗

Nov162026Clinical operations & regulatory Coming soon 30 premium exhibitor booths alongside sessions Purple guide

PRIM&R Annual Conference

Denver, Colorado · WestConsider it if you sell IRB, compliance or research oversight products to institutions.November 16–18, 2026Show guide

When & where November 16–18, 2026 · Colorado Convention Center · Denver, Colorado

Typical audience

IRB and human research protection staff, IACUC and animal care professionals, research compliance officers and research ethics leaders.

Exhibitor types

IRB and compliance software vendors, independent review boards, research training providers and animal research suppliers.

A good choice if…

Consider it if you sell IRB, compliance or research oversight products to institutions.

Good to know

PRIM&R requires booths to be staffed for all show hours and can remove exhibits it judges objectionable without refunding costs.

Our PRIM&R Annual Conference booth guide Official site ↗

Dec122026Research societies & oncology Coming soon Exhibit hall alongside posters and sessions Purple guide

Cell Bio 2026 (ASCB | EMBO Meeting)

San Diego, California · WestConsider it if you sell imaging systems, cell culture products or reagents to cell biology labs.December 12–15, 2026Show guide

When & where December 12–15, 2026 · San Diego Convention Center · San Diego, California

Typical audience

Cell biologists, imaging specialists, lab heads and trainees from academia and industry.

Exhibitor types

Microscopy and imaging companies, cell culture and reagent suppliers, lab equipment makers and publishers.

A good choice if…

Consider it if you sell imaging systems, cell culture products or reagents to cell biology labs.

Good to know

ASCB does not publish booth prices on the meeting page; space is sold through its exhibit sales team.

Our Cell Bio 2026 (ASCB | EMBO Meeting) booth guide Official site ↗

Feb202027Research societies & oncology Exhibit hall alongside posters and sessions Purple guide

Biophysical Society Annual Meeting

Philadelphia, Pennsylvania · NortheastConsider it if you sell instruments for structural biology, protein characterization or single-molecule work.Event: February 20–24, 2027 · Exhibits: February 21–23, 2027Show guide

When & where Event: February 20–24, 2027 · Exhibits: February 21–23, 2027 · Pennsylvania Convention Center · Philadelphia, Pennsylvania

Typical audience

Biophysicists, structural biologists, protein scientists and imaging researchers, 4,500+ in all.

Exhibitor types

Microscopy, spectroscopy, calorimetry, single-molecule and electrophysiology instrument makers, plus reagent and software companies.

A good choice if…

Consider it if you sell instruments for structural biology, protein characterization or single-molecule work.

Good to know

The prospectus lists exhibit hours of 10 a.m. to 5 p.m. on February 21 and 22 and 10 a.m. to 4 p.m. on February 23, so plan staffing around a short final day.

By the numbers: Over 4,500 scientists in the global biophysics community (2027 prospectus).
Booth & eligibility: 2027: inline 10x10 $3,250; corner fee $350. Exhibit hours February 21–22, 10 a.m.–5 p.m.; February 23, 10 a.m.–4 p.m.
Sources: BPS 2027 exhibitor prospectus ↗

Our Biophysical Society Annual Meeting booth guide Official site ↗Date source ↗

Mar12027Clinical operations & regulatory Exhibit hall with Innovation Theater alongside conference tracks Purple guide

SCOPE Summit for Clinical Ops Executives

Orlando, Florida · SouthConsider it if you sell clinical trial services or technology to sponsors and CROs.Event: March 1–4, 2027 · Exhibits: March 2–3, 2027Show guide

When & where Event: March 1–4, 2027 · Exhibits: March 2–3, 2027 · Rosen Shingle Creek · Orlando, Florida

Typical audience

Clinical operations, outsourcing, data and feasibility leaders from pharma, biotech, CROs and research sites; 5,000+ attendees from 1,200+ organizations.

Exhibitor types

325+ CROs, eClinical software firms, patient recruitment companies, site networks and clinical supply providers.

A good choice if…

Consider it if you sell clinical trial services or technology to sponsors and CROs.

Good to know

SCOPE names Maxum Expo Services as the only third-party exhibit services company it uses, so booth services run through that contractor.

By the numbers: 5,000+ clinical research professionals from 1,200+ organizations in 30+ countries; 62% in decision-making roles; 325+ exhibiting companies.
Booth & eligibility: Booth rates not on the public site. Maxum Expo Services is the only third-party exhibit services company the organizers use.
For new brands: Small biopharma, biotech start-ups and virtual pharma companies get 25% off registration with the LEAN keycode. Awards: Participant Engagement Award, Site Innovation Award, Best of Show.
Co-located with: Innovation Theater on the exhibit floor.
Sources: SCOPE Summit ↗

Our SCOPE Summit for Clinical Ops Executives booth guide Official site ↗

Mar142027Clinical operations & regulatory Exhibit area alongside sessions Purple guide

MAPS Americas Annual Meeting (Medical Affairs Professional Society)

Miami Beach, Florida · SouthConsider it if you sell services or software to pharma medical affairs teams.Event: March 14–17, 2027 · Exhibits: not confirmed yetShow guide

When & where Event: March 14–17, 2027 · Exhibits: not confirmed yet · Fontainebleau Miami Beach · Miami Beach, Florida

Typical audience

Medical affairs leaders, MSLs, medical information and publications teams from 400+ organizations; 1,800+ attendees.

Exhibitor types

Medical communications agencies, MSL and insights software firms, publication planning and data analytics companies.

A good choice if…

Consider it if you sell services or software to pharma medical affairs teams.

Good to know

MAPS lists 2027 exhibits as sold out, with only a few sponsorships left.

Our MAPS Americas Annual Meeting (Medical Affairs Professional Society) booth guide Official site ↗Date source ↗

Mar142027Research societies & oncology Three-day ToxExpo alongside sessions and posters Purple guide

SOT Annual Meeting & ToxExpo (Society of Toxicology)

San Antonio, Texas · SouthConsider it if you sell preclinical safety testing, research models or toxicology lab products.Event: March 14–17, 2027 · Exhibits: March 15–17, 2027Show guide

When & where Event: March 14–17, 2027 · Exhibits: March 15–17, 2027 · Henry B. González Convention Center · San Antonio, Texas

Typical audience

Toxicologists from pharma, chemical and consumer product companies, CROs, government agencies and universities.

Exhibitor types

Preclinical CROs, research model suppliers, in vitro and lab equipment companies, consulting firms and lab suppliers.

A good choice if…

Consider it if you sell preclinical safety testing, research models or toxicology lab products.

Good to know

ToxExpo runs three days inside the four-day meeting; SOT sets separate commercial and nonprofit booth rates and shares them through its exhibit sales team.

Our SOT Annual Meeting & ToxExpo (Society of Toxicology) booth guide Official site ↗

Apr22027Research societies & oncology Large exhibit hall alongside sessions, with Exhibitor Spotlight Theaters Purple guide

AACR Annual Meeting

Orlando, Florida · SouthConsider it if you sell research tools, services or platforms to cancer research labs and oncology drug developers.Event: April 2–7, 2027 · Exhibits: April 4–6, 2027Show guide

When & where Event: April 2–7, 2027 · Exhibits: April 4–6, 2027 · Orange County Convention Center · Orlando, Florida

Typical audience

Laboratory cancer researchers, clinical investigators, translational scientists and drug developers from academia and industry; 23,026 attendees in 2026.

Exhibitor types

Life science tools, reagent, lab equipment, diagnostics, CRO and biopharma companies serving cancer research.

A good choice if…

Consider it if you sell research tools, services or platforms to cancer research labs and oncology drug developers.

Good to know

Companies that have never exhibited at the AACR Annual Meeting go through an Exhibits Committee approval review, and their chosen booth is held during that review.

By the numbers: 23,026 attendees at the 2026 meeting in San Diego.
Booth & eligibility: Booth space assigned by priority points (points for square feet and for each prior year of participation). Island drawings due February 1, 2027; islands up to 20 ft, hanging signs up to 22 ft. First-time exhibitors book online without a booking code and pass an Exhibits Committee review.
For new brands: First-time exhibitors go through an AACR Exhibits Committee check; their chosen booth is held while it runs.
Co-located with: Exhibitor Spotlight Theaters and Exhibitor Meeting Rooms in Hall A; Satellite Educational Symposia and Affiliate Meetings around the program.
Sources: AACR Annual Meeting 2027 ↗ AACR 2027 exhibits ↗ AACR 2027 exhibitor prospectus ↗

Our AACR Annual Meeting booth guide Official site ↗Date source ↗

Apr32027Research societies & oncology Exhibit hall alongside posters and sessions Purple guide

ASBMB Annual Meeting

Boston, Massachusetts · NortheastConsider it if you sell reagents or instruments to biochemistry and molecular biology labs in the Boston area and beyond.Event: April 3–6, 2027 · Exhibits: April 3–6, 2027Show guide

When & where Event: April 3–6, 2027 · Exhibits: April 3–6, 2027 · John B. Hynes Veterans Memorial Convention Center · Boston, Massachusetts

Typical audience

Biochemists and molecular biologists, lab heads, postdocs and students from universities and industry.

Exhibitor types

Reagent, protein analysis, lab equipment and instrument companies, plus publishers.

A good choice if…

Consider it if you sell reagents or instruments to biochemistry and molecular biology labs in the Boston area and beyond.

Good to know

ASBMB opens registration in December, and booth rates are not on the public meeting pages.

Our ASBMB Annual Meeting booth guide Official site ↗Date source ↗

Apr142027Research societies & oncology Exhibit hall alongside education sessions Purple guide

ONS Congress (Oncology Nursing Society)

Washington, District of Columbia · SouthConsider it if your oncology product or service is used or explained by nurses.Event: April 14–18, 2027 · Exhibits: April 15–17, 2027Show guide

When & where Event: April 14–18, 2027 · Exhibits: April 15–17, 2027 · Walter E. Washington Convention Center · Washington, District of Columbia

Typical audience

Oncology nurses in clinical practice, advanced practice, research, management and education.

Exhibitor types

Oncology drug makers, infusion and access device companies, patient support programs and CE providers.

A good choice if…

Consider it if your oncology product or service is used or explained by nurses.

Good to know

ONS sets commercial, career-fair and patient-advocacy exhibitors apart on the floor, and nurses visit the hall between education sessions.

Our ONS Congress (Oncology Nursing Society) booth guide Official site ↗

Apr192027Research societies & oncology Exhibit hall in a hotel ballroom alongside tracks Purple guide

Drug Discovery Chemistry

San Diego, California · WestConsider it if you sell discovery chemistry services or tools to small-molecule drug hunters.Event: April 19–22, 2027 · Exhibits: not confirmed yetShow guide

When & where Event: April 19–22, 2027 · Exhibits: not confirmed yet · Hilton San Diego Bayfront · San Diego, California

Typical audience

Medicinal chemists, discovery scientists and research leaders from pharma and biotech; about 850 attendees from 25 countries in 2026.

Exhibitor types

85+ chemistry CROs, compound library and building block suppliers, screening services and discovery software firms (2026).

A good choice if…

Consider it if you sell discovery chemistry services or tools to small-molecule drug hunters.

Good to know

Drug Discovery Chemistry runs in a hotel, so ceiling heights, freight doors and booth sizes are tighter than in a convention center.

Our Drug Discovery Chemistry booth guide Official site ↗

Apr302027Clinical operations & regulatory Expo hall with dedicated meals and receptions Purple guide

ACRP 2027 (Association of Clinical Research Professionals)

San Diego, California · WestConsider it if you sell to clinical research sites and the people who run trials day to day.Event: April 30–May 3, 2027 · Exhibits: April 30–May 2, 2027Show guide

When & where Event: April 30–May 3, 2027 · Exhibits: April 30–May 2, 2027 · Marriott Marquis San Diego Marina · San Diego, California

Typical audience

Clinical research coordinators, associates, site managers, investigators and sponsor and CRO staff.

Exhibitor types

CROs, site networks, eClinical and eConsent software firms, patient recruitment and training companies.

A good choice if…

Consider it if you sell to clinical research sites and the people who run trials day to day.

Good to know

ACRP requires booths to be staffed during all dedicated exhibit hours and bars breakdown before the Sunday reception ends; the expo hall is closed on May 3.

Booth & eligibility: 2027: standard 10x10 $7,468; corner 10x10 $7,777; inline 10x20 $14,420; endcap 10x20 $15,296; island 20x20 $29,994. Two Expo-Only registrations can be upgraded to Full Conference for $599 each. Booth activity request form due 30 days before move-in.
Co-located with: Sponsor & Exhibitor Welcome Reception April 30; networking receptions May 1 and 2 in the hall.
Sources: ACRP 2027 become an exhibitor ↗

Our ACRP 2027 (Association of Clinical Research Professionals) booth guide Official site ↗Date source ↗

Apr302027Research societies & oncology Exhibit hall alongside posters and sessions Purple guide

IMMUNOLOGY2027 (AAI Annual Meeting)

Los Angeles, California · WestConsider it if you sell flow cytometry, antibodies or other immunology research tools.Event: April 30–May 4, 2027 · Exhibits: May 1–3, 2027Show guide

When & where Event: April 30–May 4, 2027 · Exhibits: May 1–3, 2027 · Los Angeles Convention Center · Los Angeles, California

Typical audience

Immunologists, lab heads, postdocs and trainees from academia, government and industry.

Exhibitor types

Flow cytometry, antibody and reagent, cell analysis, research model and lab equipment companies.

A good choice if…

Consider it if you sell flow cytometry, antibodies or other immunology research tools.

Good to know

AAI has not named the 2027 venue on the meeting site, so the building is not confirmed yet.

Our IMMUNOLOGY2027 (AAI Annual Meeting) booth guide Official site ↗

May102027Research societies & oncology Interactive exhibit hall with Best of Show Awards and Innovation Showcase Purple guide

PEGS Boston (The Essential Protein & Antibody Engineering Summit)

Boston, Massachusetts · NortheastConsider it if you sell biologics discovery, protein production or analytics services.Event: May 10–14, 2027 · Exhibits: not confirmed yetShow guide

When & where Event: May 10–14, 2027 · Exhibits: not confirmed yet · Omni Boston Hotel at the Seaport · Boston, Massachusetts

Typical audience

Protein engineers, antibody and biologics discovery scientists and research leaders; 2,200+ participants.

Exhibitor types

120+ antibody discovery CROs, protein expression and analytics firms, lab instrument and reagent companies.

A good choice if…

Consider it if you sell biologics discovery, protein production or analytics services.

Good to know

PEGS runs in a hotel exhibit hall, so ceiling heights and freight access are tighter than in a convention center.

Our PEGS Boston (The Essential Protein & Antibody Engineering Summit) booth guide Official site ↗

May162027Clinical operations & regulatory Exhibits alongside sessions Purple guide

Society for Clinical Trials Annual Meeting (SCT)

Chicago, Illinois · MidwestConsider it if you sell trial design, data or statistics services to academic and industry trialists.Event: May 16–19, 2027 · Exhibits: not confirmed yetShow guide

When & where Event: May 16–19, 2027 · Exhibits: not confirmed yet · Chicago Marriott Downtown Magnificent Mile · Chicago, Illinois

Typical audience

Trialists, biostatisticians, clinical trial methodologists and trial operations staff from academia, government and industry.

Exhibitor types

Trial software, data management, randomization and statistical services companies.

A good choice if…

Consider it if you sell trial design, data or statistics services to academic and industry trialists.

Good to know

SCT meets at a hotel, and meeting registration opens in 2027.

Our Society for Clinical Trials Annual Meeting (SCT) booth guide Official site ↗

May232027Clinical operations & regulatory Exhibit hall alongside sessions Purple guide

ISPOR 2027

Denver, Colorado · WestConsider it if you sell real-world data, HEOR or market access services.Event: May 23–26, 2027 · Exhibits: not confirmed yetShow guide

When & where Event: May 23–26, 2027 · Exhibits: not confirmed yet · Colorado Convention Center · Denver, Colorado

Typical audience

Health economics and outcomes research, market access and real-world evidence professionals from pharma, payers, academia and government in 100+ countries.

Exhibitor types

HEOR consultancies, real-world data providers, analytics firms and market access agencies.

A good choice if…

Consider it if you sell real-world data, HEOR or market access services.

Good to know

Short courses run on May 23 and the last session day is a half day on May 26, so the busiest floor days are May 24 and 25.

Our ISPOR 2027 booth guide Official site ↗Date source ↗

Jun42027Research societies & oncology Large exhibit hall alongside sessions Purple guide

ASCO Annual Meeting

Chicago, Illinois · MidwestConsider it if you market oncology drugs, diagnostics or services to cancer clinicians.Event: June 4–8, 2027 · Exhibits: June 5–7, 2027Show guide

When & where Event: June 4–8, 2027 · Exhibits: June 5–7, 2027 · McCormick Place · Chicago, Illinois

Typical audience

Medical, surgical and radiation oncologists, oncology nurses and pharmacists, researchers and industry; 44,900 attendees in 2025.

Exhibitor types

Pharmaceutical and biotech companies, diagnostics and precision oncology firms, CROs and oncology practice service providers.

A good choice if…

Consider it if you market oncology drugs, diagnostics or services to cancer clinicians.

Good to know

Booth space selection order follows ASCO priority points, with points for the 2027 cycle accrued April 2026 to March 2027.

By the numbers: 44,900 total attendance at the 2025 meeting, including 13,750 international professionals; more than 450 organizations exhibiting (2027 Exhibit at ASCO page).
Booth & eligibility: 2027: inline $106.00/sq ft, island $121.00/sq ft, corner premium $600 per open corner; inline includes 8 ft back drape and 3 ft side rails. Booth selection by priority points (2027 cycle accrued April 2026 to March 2027).
Co-located with: Exhibits in Hall A, Level 3, South Building, open 9 a.m. to 5 p.m. Saturday to Monday; Ancillary Events run around the program.
Sources: Exhibit at ASCO 2027 ↗ ASCO 2027 exhibit sales: booth rates ↗ ASCO previous meeting demographics ↗

Our ASCO Annual Meeting booth guide Official site ↗Date source ↗

Jun282027Clinical operations & regulatory The Exchange exhibit hall alongside sessions Purple guide

DIA Global Annual Meeting

San Diego, California · WestConsider it if you sell clinical development, regulatory or pharmacovigilance services or software.Event: June 28–July 1, 2027 · Exhibits: June 28–30, 2027Show guide

When & where Event: June 28–July 1, 2027 · Exhibits: June 28–30, 2027 · San Diego Convention Center · San Diego, California

Typical audience

Regulatory, clinical, safety, R&D and commercial professionals from pharma, biotech and device companies, plus regulators; 4,100+ attendees in 2026.

Exhibitor types

CROs, regulatory and safety software vendors, consultancies, data and technology firms.

A good choice if…

Consider it if you sell clinical development, regulatory or pharmacovigilance services or software.

Good to know

The Exchange closes at 2 p.m. on June 30 and dismantle starts right after, a day before the meeting ends.

By the numbers: 4,100+ life sciences professionals (2026 meeting in Philadelphia).
Booth & eligibility: 2027: standard $6,000 per 10x10; corner fee $250 per corner; premium locations priced on request. Each 100 sq ft includes three full conference registrations and one DIA Celebrate ticket. Move-in June 26–27; hall hours June 28 10 a.m.–6 p.m., June 29 9 a.m.–4 p.m., June 30 9 a.m.–2 p.m.
For new brands: In 2026 The Exchange added Innovation Theaters, Content Hubs and the Whale Tank pitch competition in the LIFT Series.
Co-located with: DIA Celebrate; Scientific, Strategic, Operational and Human tracks.
Sources: DIA 2027 exhibits ↗ DIA 2027 ↗ DIA 2026 press release ↗

Our DIA Global Annual Meeting booth guide Official site ↗Date source ↗

Sep192027Clinical operations & regulatory Exhibit hall alongside sessions and workshops Purple guide

RAPS Convergence

Minneapolis, Minnesota · MidwestConsider it if you sell regulatory, submission or quality services to drug and device makers.Event: September 19–21, 2027 · Exhibits: not confirmed yetShow guide

When & where Event: September 19–21, 2027 · Exhibits: not confirmed yet · Minneapolis Convention Center · Minneapolis, Minnesota

Typical audience

Regulatory affairs professionals from pharma, biotech and medical device companies, plus regulators and consultants.

Exhibitor types

Regulatory consultancies, CROs, submission publishing and regulatory information software vendors, and testing labs.

A good choice if…

Consider it if you sell regulatory, submission or quality services to drug and device makers.

Good to know

RAPS lists the city and dates but not the building, and the call for proposals opens in November 2026.

Our RAPS Convergence booth guide Official site ↗

Oct232027Research societies & oncology Large exhibit hall alongside poster sessions and lectures Purple guide

Neuroscience 2027 (SfN Annual Meeting)

Chicago, Illinois · MidwestConsider it if you sell neuroscience lab tools and want the 2027 edition after Washington.Event: October 23–27, 2027 · Exhibits: not confirmed yetShow guide

When & where Event: October 23–27, 2027 · Exhibits: not confirmed yet · McCormick Place · Chicago, Illinois

Typical audience

Neuroscientists, lab heads, postdocs and graduate students from universities, institutes, government and industry.

Exhibitor types

Microscopy, electrophysiology, imaging, antibody and reagent, animal model, lab equipment and research software companies, plus publishers.

A good choice if…

Consider it if you sell neuroscience lab tools and want the 2027 edition after Washington.

Good to know

SfN assigns booths by priority points (one per 10×10 bought, up to five, plus points for sponsorships and ads), so first-time exhibitors pick after returning companies.

Our Neuroscience 2027 (SfN Annual Meeting) booth guide Official site ↗

Oct262027Research societies & oncology Exhibit and poster hall alongside sessions Purple guide

ASHG Annual Meeting (American Society of Human Genetics)

Nashville, Tennessee · SouthConsider it if you sell genomics tools, genetic testing or bioinformatics.Event: October 26–30, 2027 · Exhibits: not confirmed yetShow guide

When & where Event: October 26–30, 2027 · Exhibits: not confirmed yet · Nashville, Tennessee

Typical audience

Human geneticists, genomics researchers, clinical geneticists and genetic counselors; 7,554 attendees from 75+ countries in 2025.

Exhibitor types

Sequencing, genotyping, bioinformatics, genetic testing and lab reagent companies (239 exhibiting and sponsoring companies in 2025).

A good choice if…

Consider it if you sell genomics tools, genetic testing or bioinformatics.

Good to know

ASHG's exhibitor FAQ gives October 27–29 for Nashville while the meeting page gives October 26–30, so the exhibit days are not confirmed yet.

By the numbers: 7,554 total attendance, 239 exhibiting and sponsoring companies, 75+ countries, 2,861 posters, 24,000+ leads collected over three days (2025 meeting, per the 2026 prospectus).
Booth & eligibility: 2026 rates (Montréal): inline 10x10 $4,870 early / $4,965 standard / $5,660 late; corner $5,000 / $5,100 / $5,690; island $52.85/sq ft early. 2027 rates not published yet.
For new brands: New Exhibitor Pavilion for companies that have exhibited at ASHG two times or fewer: one turnkey 10x10 with furniture and carpet, $4,045 by August 31 or $4,450 after (2026).
Co-located with: Industry-led sessions (50+ hours in 2025); exhibitor suites.
Future dates: 2028: October 25–29, San Diego; 2029: October 16–20, Boston; 2030: October 22–26, Los Angeles.
Sources: ASHG future and past meetings ↗ ASHG 2026 exhibitor prospectus ↗ ASHG 2026 exhibits FAQ ↗

Our ASHG Annual Meeting (American Society of Human Genetics) booth guide Official site ↗Date source ↗

Nov32027Research societies & oncology Exhibit hall alongside sessions Purple guide

SITC Annual Meeting (Society for Immunotherapy of Cancer)

National Harbor, Maryland · SouthConsider it if your product or service supports immuno-oncology research or trials.Event: November 3–7, 2027 · Exhibits: not confirmed yetShow guide

When & where Event: November 3–7, 2027 · Exhibits: not confirmed yet · Gaylord National Resort & Convention Center · National Harbor, Maryland

Typical audience

Cancer immunotherapy researchers, clinicians, translational scientists and drug developers.

Exhibitor types

Immuno-oncology drug developers, life science tools and assay companies, CROs and biomarker labs.

A good choice if…

Consider it if your product or service supports immuno-oncology research or trials.

Good to know

SITC opened 2026 space to returning exhibitors in March and to new exhibitors in May, so first-time companies choose from what is left.

Our SITC Annual Meeting (Society for Immunotherapy of Cancer) booth guide Official site ↗Date source ↗

Nov142027Research societies & oncology Exhibit hall alongside five programming tracks Purple guide

AAPS PharmSci 360

Anaheim, California · WestConsider it if you sell services, instruments or software to drug development scientists across the pipeline.Event: November 14–17, 2027 · Exhibits: not confirmed yetShow guide

When & where Event: November 14–17, 2027 · Exhibits: not confirmed yet · Anaheim Convention Center · Anaheim, California

Typical audience

Pharmaceutical scientists in discovery, formulation, bioanalysis, clinical pharmacology and manufacturing, from industry, academia and government.

Exhibitor types

CROs and CDMOs, analytical instrument makers, excipient and formulation suppliers, modeling and simulation software firms and testing labs.

A good choice if…

Consider it if you sell services, instruments or software to drug development scientists across the pipeline.

Good to know

AAPS publishes booth pricing only in a prospectus sent on request, and the 2027 dates and city are not confirmed yet on the AAPS site.

Our AAPS PharmSci 360 booth guide Official site ↗Date source ↗

04 BY CITY

Research and clinical trial conferences by city Plan by city. One kit, several programs.

San Diego hosts four of the 23 meetings, from Cell Bio in December 2026 to DIA in June 2027. Chicago holds SCT, ASCO and Neuroscience 2027, and Washington, Boston, Orlando and Denver hold two each. Pairing meetings in one city saves freight, storage and hotel nights.

San Diego 4 events

Cell Bio at the convention center in December 2026, Drug Discovery Chemistry at the Hilton San Diego Bayfront and ACRP at the Marriott Marquis San Diego Marina in April and May, then DIA’s Exchange at the San Diego Convention Center in June 2027.

Cell Bio 2026 (ASCB | EMBO Meeting) Dec 2026
Drug Discovery Chemistry Apr 2027
ACRP 2027 (Association of Clinical Research Professionals) Apr 2027
DIA Global Annual Meeting Jun 2027

San Diego Convention Center guide

Chicago 3 events

SCT at the Chicago Marriott Downtown Magnificent Mile in May, ASCO in McCormick Place South Hall A in June and SfN’s Neuroscience 2027 in October.

Society for Clinical Trials Annual Meeting (SCT) May 2027
ASCO Annual Meeting Jun 2027
Neuroscience 2027 (SfN Annual Meeting) Oct 2027

McCormick Place guide

Boston 2 events

ASBMB at the Hynes in April and PEGS at the Omni Boston Hotel at the Seaport in May 2027.

ASBMB Annual Meeting Apr 2027
PEGS Boston (The Essential Protein & Antibody Engineering Summit) May 2027

Hynes Convention Center guide

Denver 2 events

PRIM&R in November 2026 and ISPOR in May 2027, both at the Colorado Convention Center.

PRIM&R Annual Conference Nov 2026
ISPOR 2027 May 2027

Orlando 2 events

SCOPE at Rosen Shingle Creek in March and AACR in the Orange County Convention Center West Building in April 2027.

SCOPE Summit for Clinical Ops Executives Mar 2027
AACR Annual Meeting Apr 2027

Orange County Convention Center guide

Washington 2 events

Neuroscience 2026 in November and ONS Congress in April 2027, both at the Walter E. Washington Convention Center.

Neuroscience 2026 (SfN Annual Meeting) Nov 2026
ONS Congress (Oncology Nursing Society) Apr 2027

Walter E. Washington Convention Center guide

Washington Monument framed between marble columns at night, seen from the Lincoln Memorial

Staff the booth for the coffee break; the program owns the rest of the day.
Why exhibit hours at a scientific meeting are short and full

05 THE MEETING YEAR, FROM ABSTRACT DEADLINE TO PODIUM

Research and clinical trial conference calendar 2026–2027 Twelve months in program order.

Neuroscience fills Washington, DC in mid-November 2026 while PRIM&R meets in Denver, and Cell Bio closes the year in San Diego in December. February 2027 brings the Biophysical Society to Philadelphia, and March runs SCOPE in Orlando, then SOT in San Antonio and MAPS on Miami Beach the same week. April is the densest month: AACR in Orlando, ASBMB in Boston, ONS Congress in Washington, Drug Discovery Chemistry in San Diego, then ACRP and IMMUNOLOGY2027 at the turn of May. PEGS, SCT and ISPOR fill May, ASCO and DIA take June, RAPS meets in Minneapolis in September, and SfN in Chicago and ASHG in Nashville close October 2027.

Conference marks conferences & summits. Everything else is a trade show.

Add every date to your calendar · Download the list (CSV)

November 2026

15–18Neuroscience 2026 (SfN Annual Meeting)Washington · Conference
16–18PRIM&R Annual ConferenceDenver · Conference

December 2026

12–15Cell Bio 2026 (ASCB | EMBO Meeting)San Diego · Conference

February 2027

20–24Biophysical Society Annual MeetingPhiladelphia · Conference

March 2027

1–4SCOPE Summit for Clinical Ops ExecutivesOrlando · Conference
14–17MAPS Americas Annual Meeting (Medical Affairs Professional Society)Miami Beach · Conference
14–17SOT Annual Meeting & ToxExpo (Society of Toxicology)San Antonio · Conference

April 2027

2–7AACR Annual MeetingOrlando · Conference
3–6ASBMB Annual MeetingBoston · Conference
14–18ONS Congress (Oncology Nursing Society)Washington · Conference
19–22Drug Discovery ChemistrySan Diego · Conference
30–May 3ACRP 2027 (Association of Clinical Research Professionals)San Diego · Conference
30–May 4IMMUNOLOGY2027 (AAI Annual Meeting)Los Angeles · Conference

May 2027

10–14PEGS Boston (The Essential Protein & Antibody Engineering Summit)Boston · Conference
16–19Society for Clinical Trials Annual Meeting (SCT)Chicago · Conference
23–26ISPOR 2027Denver · Conference

June 2027

4–8ASCO Annual MeetingChicago · Conference
28–Jul 1DIA Global Annual MeetingSan Diego · Conference

September 2027

19–21RAPS ConvergenceMinneapolis · Conference

October 2027

23–27Neuroscience 2027 (SfN Annual Meeting)Chicago · Conference
26–30ASHG Annual Meeting (American Society of Human Genetics)Nashville · Conference

November 2027

3–7SITC Annual Meeting (Society for Immunotherapy of Cancer)National Harbor · Conference
14–17AAPS PharmSci 360Anaheim · Conference

Trade shows by monthFebruary 2027 March 2027 April 2027 May 2027 June 2027 September 2027 October 2027 November 2027

Trade shows by cityWashington Denver San Diego Philadelphia Orlando Miami Beach San Antonio Boston Los Angeles Chicago Minneapolis Nashville National Harbor Anaheim

06 BOOTHS THAT READ LIKE A GOOD FIGURE

Booth ideas for research and clinical meetings One clear finding on the wall. A quiet seat for the follow-up.

Scientists and trial teams judge a booth the way they judge a slide: one message, clean data, no clutter. These are real booths we built for an oncology AI company, a pharma ingredient maker, a research collaboration platform, a care network, a surgical instrument maker and two pharma service companies, and what each idea brings to a society hall or a hotel ballroom.

Olon booth by Purple Exhibits with a large photo of a scientist, molecule graphics and a world map of sites

Olon · Purple Exhibits

Let a face carry the science.

A tall white wall carries one large photo of a scientist at work, molecule drawings run along the fascia and a world map marks the sites, so a society crowd reads who you are before they read a word.

Collective Minds inline booth by Purple Exhibits in charcoal and red with a white bar counter, stools and a monitor

Collective Minds · Purple Exhibits

One counter, one screen, one invitation.

A charcoal and red inline wall states the idea in a line, a white bar-height counter with stools holds the demo screen, and the team stands in front of it to bring researchers in from the aisle.

Serenity Hospice Care booth by Purple Exhibits in a hotel ballroom with a blue backlit wall and glowing white counters

Serenity Hospice Care · Purple Exhibits

Light the booth when the room is dim.

A blue backlit landscape wall and glowing white counters hold their color under ballroom chandeliers, the setting of SCOPE, ACRP, SCT, MAPS and Drug Discovery Chemistry, where the room sets the light.

SpecialtyRx inline booth by Purple Exhibits in a hotel ballroom with a purple graphic wall and four cream tub chairs

SpecialtyRx · Purple Exhibits

Four chairs make it a meeting.

A purple graphic wall with a large portrait sets the brand, and four cream tub chairs around a small table turn a hotel-ballroom inline into a place where a site director or a sponsor sits down for ten minutes.

Eagle Chemicals booth by Purple Exhibits with light wood walls, an anniversary graphic, a world map panel and bistro seats

Eagle Chemicals · Purple Exhibits

Put the history where the buyer can see it.

Light wood walls carry an anniversary graphic, a world map of reach and plant photos, and bistro seats sit inside, the way a CRO or a services firm can show years of delivered studies before the conversation starts.

Tipmed corner booth by Purple Exhibits with glass display cases, backlit product posters and white armchairs

Tipmed · Purple Exhibits

Put the evidence behind glass.

Lit glass cases hold the instruments and implants at eye level, backlit posters explain them and white armchairs sit a step away, the way a device or diagnostics company can show the physical product at a clinical meeting without crowding the aisle.

Sized for the program

The poster board10×20

In the space: A back wall with one claim and one cited figure, a counter with a screen, a two-seat table, storage for literature and the lead scanner, and two or three staff including one scientist.
Best for: Reagent, software and services companies at SfN, ASBMB, the Biophysical Society, ACRP, SCT and Drug Discovery Chemistry.
Good to know: Where the meeting sells one size only, as at hotel-hall meetings with set booths, we produce graphics, a counter and lighting for that space instead.

The methods row10×30

In the space: Two stations along the aisle, one for the product and one for the data or the services story, a back wall across the run, a standing table and three to five staff.
Best for: Tools companies showing an instrument and its results, and CROs showing a capability and a case study side by side.
Good to know: Label each station by the question it answers, such as imaging throughput or enrollment speed, so visitors walk to the right one.

The symposium island20×20

In the space: A data wall or LED screen on one face, demo counters on two, a closed meeting room for medical affairs or contract talks, a hanging sign where the hall allows and four to eight staff.
Best for: Oncology, diagnostics and tools companies at ASCO, AACR and SfN; large CROs and platforms at SCOPE and DIA.
Good to know: AACR caps islands at 20 ft and hanging signs at 22 ft and wants island drawings by February 1, 2027; plan heights before the graphics.

The plenary20×30+

In the space: Several demo or data stations, a small theater for scheduled talks, two meeting rooms, a reception desk to run the calendar and storage for staff and materials.
Best for: Companies with full portfolios at ASCO and AACR, and partners running scheduled sessions during breaks.
Good to know: Line the theater schedule up with the program breaks; a talk that competes with a plenary session plays to empty chairs.

07 WHO READS YOUR POSTER, WHO SIGNS YOUR CONTRACT

Choose the right research or clinical audience A clinician, a lab head, a trial lead. Three rooms, three kinds of proof.

The oncologist at ASCO wants evidence that changes practice; the postdoc at SfN wants the reagent that works on Monday; the outsourcing lead at SCOPE wants the vendor who hit enrollment on time. Pick the person first and the meeting follows.

Physician in a pink hijab with a stethoscope, arms folded, against a dark backdrop

Oncologists, oncology nurses & cancer investigators

For oncology drug, diagnostics, CRO and practice service companies meeting clinicians at ASCO and ONS Congress, and translational researchers and drug developers at AACR and SITC.

What mattersData with its citation, a medical affairs person for the scientific question, a clear line between promotion and science, and a booth that respects a 15-minute break between sessions.

Young researcher in glasses smiling from a row of red auditorium seats during a talk

Lab heads, postdocs & society scientists

For instrument, reagent, antibody, imaging and research software companies meeting neuroscientists at SfN, cell biologists at Cell Bio, biophysicists, biochemists, immunologists, geneticists and toxicologists at their society meetings.

What mattersWhether it works in their system, a protocol or application note they can take back, the price a grant can carry, and an application scientist who has run it.

Smiling doctor in glasses and teal scrubs explaining notes from an open folder

Discovery chemists, protein engineers & pharmaceutical scientists

For CROs, CDMOs, discovery services, analytical and modeling companies meeting drug developers at Drug Discovery Chemistry, PEGS Boston and AAPS PharmSci 360.

What mattersCase data from programs like theirs, turnaround times, capacity, and a scientist who can talk chemistry or formulation at the counter.

Black and white portrait of a clinical operations lead in a pale blazer, hands folded

Clinical operations, regulatory & medical affairs

For CROs, eClinical platforms, site networks, recruitment, safety, regulatory and evidence companies meeting sponsors and sites at SCOPE, ACRP, SCT, DIA, RAPS Convergence, MAPS Americas, ISPOR and PRIM&R.

What mattersEnrollment and timeline numbers from past studies, inspection readiness, integration with the systems they run, and a reference from a sponsor of their size.

08 EVERY CAREER STARTS WITH A FIRST POSTER

Research and clinical meetings for first-time exhibitors Your first hall. Your first priority point.

Society meetings reward the companies that come back: priority points, committee reviews and eligibility forms decide where a newcomer stands. Here is how first-time exhibitors get in at AACR, ASHG, SfN, SCOPE and DIA, with the organizer’s source for every rule.

Deadlines coming up

Nov 17, 2026IMMUNOLOGY2027: abstract submission closes ↗
Feb 1, 2027AACR 2027: island booth drawings due ↗
Feb 25, 2027ONS Congress 2027: early-bird registration ends ↗
Mar 24, 2027ACRP 2027: hotel block at the Marriott Marquis San Diego Marina closes ↗

Cancer research

AACR Annual Meeting

How to get in

First-time exhibitors reserve online by choosing the no-booking-code option, with payment.
New exhibitors pass an Exhibits Committee review; the chosen booth is held during the review.
Booths are assigned by priority points for square footage and years of participation.

Ways to be seen

Exhibitor Spotlight Theaters in Hall A for company presentations (application deadline in February 2027).

AACR 2027 exhibitor prospectus ↗ AACR 2027 exhibits ↗

Genomics

ASHG Annual Meeting

How to get in

Returning exhibitors book with a company booking code; new companies apply directly.
2027 Nashville rates are not published yet; 2026 inline 10x10 booths ran $4,870 to $5,660 depending on booking date.

Programs for new exhibitors

New Exhibitor Pavilion: one turnkey 10x10 with furniture and carpet for companies that have exhibited two times or fewer, $4,045 by August 31 or $4,450 after (2026).

ASHG 2026 exhibitor prospectus ↗

Neuroscience

Neuroscience (SfN Annual Meeting)

How to get in

Companies that have never exhibited submit the First-Time Exhibitors Form; SfN decides eligibility within two business days.
Exhibits must be educational: instruments, products or services used in teaching or research.
Booths are assigned by priority points, so first-time companies pick after returning exhibitors.

Lower-cost options

Nonprofit 10x10 booths at $1,390 advance and U.S. government institute booths at $695 advance (2026).

SfN first-time exhibitors ↗ SfN 2026 exhibitor information ↗

Clinical operations

SCOPE Summit

How to get in

325+ companies exhibit; booth services run through Maxum Expo Services.

Programs for small companies

Small biopharma, biotech start-ups and virtual pharma companies get 25% off registration with the LEAN keycode.
Participant Engagement Award, Site Innovation Award and Best of Show Awards.

SCOPE Summit ↗

Drug development

DIA Global Annual Meeting

How to get in

2027 booths are $6,000 per 10x10 plus $250 per corner, with three full registrations per 100 sq ft.

Ways to be seen

In 2026 DIA ran the Whale Tank pitch competition in the LIFT Series and Innovation Theaters for 20 to 30 minute exhibitor sessions.

DIA 2027 exhibits ↗ DIA 2026 offerings ↗

Research data and biologics

Bio-IT World and PEGS Boston

How to get in

Both Cambridge Healthtech events sell exhibit space through a sponsor prospectus on request.

Ways to be seen

Bio-IT World: Innovation Showcase and the Bio-IT Venture, Innovation and Partnering Conference.
PEGS Boston: Innovation Showcase and Best of Show Awards in the exhibit hall.

Bio-IT World ↗ PEGS Boston ↗

Rules and dates are the latest each organizer published. New-exhibitor pavilions and theater slots are limited, so apply when the window opens.

MAKE IT A FINDING, NOT A FLYER

A figure they recognize.
A citation they can check.
A reason to come back after the session.

The panel stops them for three seconds. A published figure with its reference, a person who can explain the method and a seat a few steps from the aisle give an investigator, a lab head or a trial lead a reason to take the second conversation.

Plan a booth that earns the follow-up

Open books, handwritten notes and reading glasses spread across a vintage study desk — Show the method.

Anatomical teaching model of a human torso with colored organs in low light — Show the biology.

Close-up of a speaker’s hands resting on a lectern under warm stage light — Then take the questions.

09 LET’S GET YOU PODIUM-READY

How to exhibit at a research or clinical trial conference Respect the science. Then make the hall work.

Research and clinical meetings run on society rules, short exhibit hours and audiences who came for the program. Here it is in parts: priority points, the poster hall, medical-legal review, the hotel meeting, the trial buyer, the calendar, freight and the follow-up.

01THE PRIORITY POINTSYour booth location is earned years ahead.

ASCO: Booth selection follows priority points; the 2027 cycle counts points accrued from April 2026 to March 2027.
AACR: Points come from square feet booked and from each prior year of participation; first-time exhibitors pass an Exhibits Committee review while their booth is held.
SfN: One point per 10×10 bought, up to five, plus points for sponsorship, advertising, the Product Theater and Expo Suites; first-time companies file an eligibility form and hear back within two business days.
What it means: A first year rarely gets the main aisle. Pick a smaller footprint you can hold every year and let the points build.

02THE POSTER HALLSend people from the poster to the booth.

At society meetings the data lives in the abstracts and posters, chosen through the society’s own review, and the booth sits in the same hall or next to it. ASHG’s 2025 meeting showed 2,861 posters, per ASHG, and ASM-style shared poster and exhibit halls put both in one room.

Plan both together: Know when your collaborators present and staff the booth for the visitors they send.
Show published work: A printed figure with its citation reads better than a looping slide.
Keep the line clear: Promotional graphics on the wall, scientific exchange with medical affairs.

03THE REVIEWBook medical-legal review into the schedule.

Investigational products: Federal rules bar promoting an investigational drug as safe or effective for the use under study, while scientific exchange stays allowed. Booth graphics stay off efficacy claims.
Approved products: Promotional graphics follow FDA rules for prescription drug promotion, including fair balance.
Timing: We send graphics for review with the first design round, not the week before print.
Society rules: SfN requires exhibits to be educational, and PRIM&R can remove exhibits it judges objectionable.

21 CFR 312.7 ↗ · 21 CFR 202.1 ↗

04THE HOTEL HALLBuild to the ballroom doors.

SCOPE meets at Rosen Shingle Creek, ACRP at the Marriott Marquis San Diego Marina, SCT at the Chicago Marriott Downtown Magnificent Mile, Drug Discovery Chemistry at the Hilton San Diego Bayfront and PEGS at the Omni Boston Hotel at the Seaport.

Size to the freight path: Hotel docks, service elevators and ballroom ceilings set the limits, so crates and panels are planned around them.
Use the named contractor: SCOPE names Maxum Expo Services as the only third-party exhibit services company it uses.
Staff every hour: ACRP and PRIM&R require booths staffed for all exhibit hours.

05THE TRIAL BUYERSell the delivered study, not the slide.

SCOPE reports 5,000+ clinical research professionals, 62% in decision-making roles, per SCOPE; DIA counted 4,100+ life sciences professionals at its 2026 meeting, per DIA.

One case, with numbers: Sites activated, patients enrolled, weeks saved, queries closed.
Know the role: Outsourcing leads, study managers, site directors and CRAs ask different questions.
Use the theater: SCOPE runs an Innovation Theater on the floor and DIA’s Exchange hosts Innovation Theaters and Content Hubs.

06THE CALENDARHold the dates that close first.

SCOPE: Registration rates rose after November 6, 2026.
IMMUNOLOGY2027: Abstract submission closes November 17, 2026.
AACR: Island drawings are due February 1, 2027.
ONS Congress: Early-bird registration ends February 25, 2027.
ACRP: The hotel block at the Marriott Marquis San Diego Marina closes March 24, 2027.
Back-to-back: AACR, ASBMB, ONS and Drug Discovery Chemistry all fall in April 2027; plan one booth kit that moves between them.

07THE FREIGHT & LABORCount back from the advance warehouse.

Start early: Each general contractor sets a deadline for freight at the advance warehouse. Our builds take 30 to 45 days, so we plan back from that date.
Our shops: We build in Fishkill, NY, within driving range of the Boston, Philadelphia and Washington meetings, and in Las Vegas for the West Coast run.
Hall rules: McCormick Place, the Orange County Convention Center and the San Diego Convention Center set who may install, rig and wire. Your project manager runs the install with the labor the show requires.
Flooring: SfN requires carpet or installed flooring for the whole booth; order it with the space.

08THE FOLLOW-UPSend the paper, not the brochure.

Scan every badge with a note: the model or indication, the method they use now, the study phase and who decides. Within a week, send the publication or application note discussed, a quote or a capability deck, and the name of the scientist or project lead who will own it.

Tag leads as clinician, lab scientist, drug developer, trial operations, regulatory or medical affairs. Research tools sales follow grant and budget cycles and services follow study timelines, so track opportunities over the year, not the week.

THE SUPPLEMENTARY MATERIALS

Answer the reviewer before the review.

Investigators, lab heads and trial teams take the next step on documents. Have this ready as a printed sheet and a short digital pack, so the follow-up meeting starts with the evidence.

New to the terms? See the glossary

ABSTRACT # 0001STATUS: ACCEPTED

1× One-page summary of what you offer and for which indication or model
1× Published papers, posters or application notes with citations
1× Method or protocol summary a scientist can check
1× Regulatory status of each product shown
1× Case studies with timelines, enrollment or throughput numbers
1× Quality, data integrity and inspection history
1× Systems and data standards you integrate with
1× Pricing model and how grants or study budgets can carry it
1× Medical affairs contact for scientific questions
1× References from similar labs, sites or sponsors
1× Confidentiality agreement ready to sign
1× One clear next step + U.S. contact

ACCEPTED FOR PRESENTATION

10 THE BUDGET BEHIND THE ABSTRACT

Research and clinical conference budget & ROI Price the hall. Then price the study it leads to.

Let’s put numbers on it. Enter your full meeting budget and your own deal economics to see what breaking even could look like over a realistic research tools or clinical services sales cycle.

Budget past the booth fee.

Space & presence: Booth space, priority-point purchases, flooring where required, design, graphics, screens, counters, meeting rooms and furniture.
Getting there: Freight, material handling, installation, rigging, dismantle and storage between meetings.
Running the booth: Electrical, internet, lead capture, cleaning, product theater or symposium slots and compliant refreshments.
Your people & follow-through: Scientists’, medical affairs and sales time, registrations, travel, show-week hotels and post-meeting follow-up.

Ask for itemized quotes and keep a contingency. Priority-point purchases, required flooring, theater slots, hotel suites and show-week rooms in Chicago, San Diego and Washington often weigh as much as the space. These categories are a planning checklist, not a price estimate.

36%

of the average exhibit budget goes to floor space; the rest is services, travel, design, shipping and promotion. CEIR, How the Exhibit Dollar Is Spent (2012), via TSNN ↗

Where the exhibit dollar goes.

Average share of exhibitor spending by category.

36%17%14%11%10%6%

Exhibit space 36%
Show services 17%
Travel & entertainment 14%
Exhibit design 11%
Shipping 10%
Promotion 6%
Lead management 4%
Staff training & other 2%

Source: CEIR, How the Exhibit Dollar Is Spent (2012), via TSNN ↗ Pharma and biotech exhibitors often add meeting rooms, equipment freight, demo utilities and partnering fees on top.

Real booth prices, published.

What pharma, biotech, lab and pharmacy organizers list for space. Most price by the square foot or by the 10×10; add the exhibit, freight, labor, electrical and travel.

Show	Published price	Source
ASCO Annual Meeting2027	$106/sq ft inline · $121/sq ft island · $600 per open corner	Source ↗
ACRP 20272027	10×10 $7,468 · corner $7,777 · 10×20 $14,420 · 20×20 island $29,994	Source ↗
SfN Neuroscience2026	Commercial 10×10 $6,950 advance / $7,645 standard · island $7,510 / $8,265 per 100 sq ft	Source ↗
DIA Global Annual Meeting2027	$6,000 per 10×10 · $250 per corner	Source ↗
ASHG Annual Meeting2026	Inline 10×10 from $4,870 · island $52.85/sq ft early · New Exhibitor Pavilion $4,045	Source ↗
Biophysical Society Annual Meeting2027	Inline 10×10 $3,250 · corner +$350	Source ↗

Clinic, bench or protocol? Five meetings, side by side.

ASCO vs. AACR vs. Neuroscience (SfN) vs. DIA vs. SCOPE: the five U.S. meetings that span oncology practice, cancer and brain research and the business of running trials, compared on what each organizer publishes.

Comparison of five U.S. research and clinical trial conferences for 2026–2027
Topic	ASCO	AACR	Neuroscience (SfN)	DIA	SCOPE
Who attends	Medical, surgical and radiation oncologists, oncology nurses and pharmacists, researchers and industry; 45,700 registrations in 2026, per ASCO	Laboratory cancer researchers, clinical investigators, translational scientists and drug developers; 23,026 attendees in 2026 including virtual, per AACR	Neuroscientists, lab heads, postdocs and graduate students; 21,093 registrants at Neuroscience 2025, per SfN	Regulatory, clinical, safety, R&D and commercial staff from pharma, biotech and device companies; 4,100+ at the 2026 meeting, per DIA	Clinical operations, outsourcing, data and feasibility leaders from sponsors, CROs and sites; 5,000+ professionals, 62% in decision-making roles, per SCOPE
Who exhibits	Pharma and biotech, diagnostics and precision oncology firms, CROs and practice service providers; more than 450 organizations	Life science tools, reagent, lab equipment, diagnostics, CRO and biopharma companies serving cancer research	Microscopy, electrophysiology, imaging, antibody, reagent, animal model and research software companies; 435 exhibiting companies in 2025	CROs, regulatory and safety software vendors, consultancies, data and technology firms in The Exchange	325+ CROs, eClinical software firms, recruitment companies, site networks and clinical supply providers
When & where	June 4–8, 2027 (exhibits June 5–7), McCormick Place South Building, Hall A, Chicago	April 2–7, 2027 (exhibits April 4–6), Orange County Convention Center West Building, Orlando	November 14–18, 2026 (exhibits November 15–18), Walter E. Washington Convention Center, Washington, DC; Neuroscience 2027 moves to Chicago October 23–27	June 28–July 1, 2027 (Exchange June 28–30), San Diego Convention Center	March 1–4, 2027, Rosen Shingle Creek, Orlando
How you get space	2027: $106 per sq ft inline, $121 island, $600 per open corner; selection by priority points	Priority points for square feet and years exhibited; first-time exhibitors pass an Exhibits Committee review; island drawings due February 1, 2027	2026 commercial 10×10 $6,950 advance or $7,645 standard; island $7,510 or $8,265 per 100 sq ft; flooring required	2027: $6,000 per 10×10, $250 per corner; three full registrations per 100 sq ft	Booth rates not on the public site; Maxum Expo Services is the only third-party exhibit services company used
Same stretch	DIA follows three weeks later in San Diego, June 28–July 1	ASBMB in Boston overlaps, April 3–6, and ONS Congress follows in Washington, April 14–18	PRIM&R meets in Denver the same week, November 16–18	ASCO runs three weeks earlier in Chicago, June 4–8	SOT in San Antonio and MAPS Americas on Miami Beach both run March 14–17

Figures are the latest each organizer published, with the year shown. Booth fees are space only; build, freight, labor and services are extra.

Second lookMethod & margin notes

The lectern. The paper. The model. Then the questions from the floor.

Small things decide whether a scientist trusts the booth: the citation under the figure, the method someone can explain, the person who stays after the session to answer.

Rows of empty red session seats under warm light before the doors open — 09Red rows, doors at eight.

Close-up of a microphone grille catching warm gold stage light — 10The mic, warmed up.

Black and white close-up of a phrenology head with its mapped regions of the brain — 11The old map of the brain.

Close rows of empty gray upholstered seats in a lecture hall — 12Seats for the late session.

Row of blue microphones on stands waiting for audience questions after a talk — 13Questions from the floor.

11 QUESTIONS FROM THE FLOOR

Research and clinical trial conference FAQ Plain questions. Cited answers.

Long-term-care pharmacy inline booth by Purple Exhibits with a navy portrait graphic, an LED wall and a cocktail table — Let’s settle the details.

What is the largest oncology or research conference in the U.S.?

The ASCO Annual Meeting, with 45,700 registrations in 2026, per ASCO. The AACR Annual Meeting follows with 23,026 attendees in 2026 including virtual, per AACR, then SfN’s Neuroscience meeting with 21,093 registrants in 2025, per SfN. The Top 10 on this page lists every figure with its source.

When and where is the ASCO Annual Meeting 2027?

June 4–8, 2027 at McCormick Place in Chicago, with the exhibit hall in the South Building, Hall A, Level 3, open June 5–7 from 9 a.m. to 5 p.m. ASCO lists more than 450 exhibiting organizations.

How much does a booth cost at ASCO 2027?

$106.00 per square foot inline and $121.00 per square foot for an island, plus $600 per open corner, per ASCO’s 2027 exhibit sales page. Inline space includes an 8 ft back drape and 3 ft side rails. Booth selection follows priority points accrued from April 2026 to March 2027. Build, freight, labor and services are extra.

When is AACR 2027, and how does AACR assign booths?

The AACR Annual Meeting runs April 2–7, 2027 at the Orange County Convention Center West Building in Orlando, with exhibits open April 4–6 in Halls A4–B4. AACR assigns space by priority points for square feet and for each prior year of participation; island drawings are due February 1, 2027, islands go up to 20 ft and hanging signs to 22 ft.

Can a company that has never exhibited book space at AACR or SfN?

Yes, after a review. At AACR, first-time exhibitors book online without a booking code and pass an Exhibits Committee review while their chosen booth is held. At SfN, companies that have never exhibited submit a First-Time Exhibitors Form, and SfN decides eligibility within two business days; exhibits must be educational, such as instruments, products or services used in research or teaching.

When and where is SfN’s Neuroscience meeting?

Neuroscience 2026 runs November 14–18, 2026 at the Walter E. Washington Convention Center in Washington, DC, with exhibits November 15–18. Neuroscience 2027 moves to Chicago on October 23–27, 2027, and SfN lists San Diego for November 11–15, 2028.

What does a booth at SfN Neuroscience cost?

SfN’s 2026 rates are $6,950 for a commercial inline 10×10 booked by May 1, or $7,645 at the standard rate, with corners at $420 or $465 and commercial islands at $7,510 or $8,265 per 100 sq ft. Nonprofit and U.S. government institute rates are lower. Every booth must have carpet or installed flooring.

When is the DIA Global Annual Meeting 2027, and what does a booth cost?

June 28–July 1, 2027 at the San Diego Convention Center, with The Exchange exhibit hall open June 28–30. DIA prices 2027 space at $6,000 per 10×10 plus $250 per corner, and each 100 sq ft includes three full conference registrations and one DIA Celebrate ticket. The Exchange closes at 2 p.m. on June 30.

What is SCOPE Summit, and who goes?

SCOPE is the Summit for Clinical Ops Executives, March 1–4, 2027 at Rosen Shingle Creek in Orlando. SCOPE reports 5,000+ clinical research professionals from 1,200+ organizations, 62% in decision-making roles, and 325+ exhibiting companies. Booth rates are not on the public site, and Maxum Expo Services is the only third-party exhibit services company the organizers use.

How much is a booth at ACRP 2027?

ACRP 2027 prices a standard 10×10 at $7,468, a corner 10×10 at $7,777, an inline 10×20 at $14,420, an endcap 10×20 at $15,296 and a 20×20 island at $29,994. The meeting runs April 30–May 3, 2027 at the Marriott Marquis San Diego Marina, with the expo hall open from the April 30 reception to May 2.

ASCO or AACR: which suits a cancer company better?

ASCO if you sell to clinicians, AACR if you sell to labs and drug developers. ASCO draws oncologists, oncology nurses and pharmacists and an exhibit floor of drug, diagnostics and practice service companies; AACR draws laboratory and translational cancer researchers and a floor of tools, reagent, CRO and biopharma exhibitors. Many oncology companies plan both: AACR in April in Orlando and ASCO in June in Chicago.

DIA or SCOPE: which fits a clinical trial services company?

SCOPE for trial operations buyers, DIA for the wider drug development and regulatory crowd. SCOPE in March gathers clinical operations, outsourcing and feasibility leaders and an exhibit floor of CROs, eClinical and recruitment companies; DIA in June adds regulatory, safety, R&D and commercial staff, plus regulators, in The Exchange. A regulatory-heavy offer often adds RAPS Convergence in Minneapolis in September.

Which research and clinical conferences are in San Diego in 2026–2027?

Four: Cell Bio 2026 (December 12–15, 2026, San Diego Convention Center), Drug Discovery Chemistry (April 19–22, 2027, Hilton San Diego Bayfront), ACRP 2027 (April 30–May 3, Marriott Marquis San Diego Marina) and the DIA Global Annual Meeting (June 28–July 1, San Diego Convention Center).

Which of these meetings are in Chicago?

Three in 2027: the Society for Clinical Trials Annual Meeting (May 16–19, Chicago Marriott Downtown Magnificent Mile), the ASCO Annual Meeting (June 4–8, McCormick Place) and SfN’s Neuroscience 2027 (October 23–27).

When is ASHG 2027, and is there a cheaper way in for new exhibitors?

The ASHG Annual Meeting is set for October 26–30, 2027 in Nashville; ASHG’s exhibitor FAQ lists October 27–29, so the exhibit days are not confirmed yet. ASHG runs a New Exhibitor Pavilion for companies that have exhibited twice or fewer: a turnkey 10×10 with furniture and carpet cost $4,045 by August 31 or $4,450 after in 2026.

When is the Biophysical Society 2027 meeting, and what is the booth rate?

February 20–24, 2027 at the Pennsylvania Convention Center in Philadelphia, with exhibits February 21–23. The 2027 inline 10×10 is $3,250 plus $350 for a corner. Exhibit hours are 10 a.m. to 5 p.m. on February 21 and 22 and 10 a.m. to 4 p.m. on February 23.

Can our booth discuss a drug that is still in trials?

Not as a promotion. Federal rules bar sponsors from presenting an investigational drug as safe or effective for the use under study, while scientific exchange stays allowed, so efficacy claims stay off booth graphics and scientific questions go to medical affairs. Data shown in the booth should be published and cited, and promotional pieces for approved products go through medical, legal and regulatory review.

Which of these meetings run in hotels instead of convention centers?

SCOPE (Rosen Shingle Creek, Orlando), MAPS Americas (Fontainebleau Miami Beach), Drug Discovery Chemistry (Hilton San Diego Bayfront), ACRP (Marriott Marquis San Diego Marina), PEGS Boston (Omni Boston Hotel at the Seaport) and SCT (Chicago Marriott Downtown Magnificent Mile). Hotel halls have tighter ceilings and freight paths, so the booth is built to travel light.

Is the MAPS Americas 2027 exhibit hall still open?

MAPS lists 2027 exhibits as sold out, with only a few sponsorships left. The meeting runs March 14–17, 2027 at the Fontainebleau Miami Beach, with 1,800+ medical affairs attendees expected, per MAPS.

Can Purple Exhibits build our booth for a research or clinical meeting?

Yes. We design and build custom booths from 10×20 inline to islands, with fixed proposals, 30–45 day builds and your own project manager on the floor. We build in Fishkill, NY and Las Vegas, plan to each hall’s rules and priority-point position, and send graphics for medical-legal review with the first design round.

12 SPEAK FLUENT PROTOCOL

Research and clinical trial conference glossary The words in the program book.

Abstract, late-breaker, CRA, IRB, eTMF, HEOR. The terms investigators, trial teams, regulatory staff and show managers use every day, in plain English, so nothing gets lost between the poster hall, the protocol and the exhibitor manual.

Show all 22 terms

The program

Abstract: The short written summary of a study that a researcher submits to a society meeting. A review committee picks which abstracts become talks or posters, and companies cannot buy their way into that selection.
Late-breaking abstract: A study accepted after the regular deadline because its results arrived late, often a major trial readout. These sessions draw the biggest crowds and shape what visitors ask about in the hall.
Plenary session: The general session everyone is invited to, with no parallel tracks against it. Exhibit halls go quiet during a plenary, so booth staff plan breaks around it.
Satellite symposium: An industry-funded educational session held next to the official program, usually in a nearby room at a set time. AACR calls its versions Satellite Educational Symposia.
Product theater: A short scheduled presentation slot on or beside the exhibit floor that a company buys to present its product. SfN sells Product Theaters alongside booth space, and AACR runs Exhibitor Spotlight Theaters.
Expo suite: A private room near the hall that an exhibitor rents for demos or meetings away from the aisle. SfN sells Expo Suites with its booth space and counts them toward priority points.

Research

Translational research: Work that carries a finding from the lab bench toward a test or treatment in people. AACR and SITC programs are built around it, which is why both labs and drug developers walk those halls.
Immunotherapy: Treatment that uses or strengthens the immune system to fight disease, most often cancer. It is the whole subject of the SITC meeting in Phoenix.
Principal investigator (PI): The scientist or physician who leads a study or runs a lab and usually controls its budget. A PI at a society meeting is often the person who approves a tools purchase.

Clinical trials

CRA (clinical research associate): The person who monitors a trial at its sites for the sponsor or CRO, checking data and protocol compliance. CRAs fill ACRP and SCOPE.
CRC (clinical research coordinator): The site staff member who runs the study day to day: screening and enrolling patients, scheduling visits and entering data. ACRP is their home meeting.
Site activation: The steps that take a hospital or clinic from selected to ready to enroll: contracts, budgets, ethics approval, training and supplies. Vendors at SCOPE often sell on how many weeks they take out of it.
eTMF (electronic trial master file): The digital archive of every essential document in a trial, kept ready for inspection. Software for it is a common sight on the SCOPE and DIA floors.
IRB (institutional review board): The committee that reviews research with human participants to protect their rights and safety. IRB staff are a core audience at PRIM&R.
IACUC: Institutional Animal Care and Use Committee: the body that reviews and oversees research with animals at an institution. PRIM&R counts about 500 animal care and use professionals in its audience, per PRIM&R.

Regulatory & evidence

Pharmacovigilance: Collecting and assessing reports of side effects once a drug is in use, to find safety signals. Safety software and services companies exhibit at DIA for this audience.
Medical affairs: The scientific team that sits between research and commercial work, answering clinicians’ questions and handling publications. MAPS Americas is built for it.
HEOR: Health economics and outcomes research: studies of what a treatment costs and what it does for patients outside a trial, used in pricing and payer decisions. It is the subject of ISPOR.
RWE (real-world evidence): Findings drawn from data collected in routine care, such as health records and claims, rather than a controlled trial. Data and analytics vendors sell it at ISPOR and DIA.

On the floor

Commercial and nonprofit rates: Society meetings often charge companies one booth price and universities, nonprofits and government institutes a lower one. SfN’s 2026 nonprofit 10×10 was $1,390 against $6,950 commercial.
New exhibitor pavilion: A shared area of turnkey booths for companies new to a meeting, with furniture and carpet included. ASHG’s is open to companies that have exhibited twice or fewer.
Unopposed exhibit hours: Hall hours with no sessions scheduled against them, when every attendee is free to walk the floor. ACRP lists 12 such hours for 2027.

12 MORE PHARMA & BIOTECH GUIDES

More pharma and biotech conference guides Other halls. Same plan.

Purple builds across the life-science calendar. These guides cover the rest of it.

All pharma & biotech shows

Every U.S. pharma and biotech trade show and conference of 2026–2027 on one calendar, with the Top 10, cities and costs.

Open the full pharma & biotech calendar

Biotech & lab science

BIO, SLAS, Pittcon, ADLM, ASMS and the partnering, lab automation and analytical events.

Open the biotech & lab guide

Pharma manufacturing & pharmacy

INTERPHEX, CPHI Americas, ASHP and the cleanroom, packaging and pharmacy shows.

Open the manufacturing & pharmacy guide

SpecialtyRx island by Purple Exhibits with a navy state-map wall, a curved overhead header and a white lounge

YOUR DATA. YOUR FIELD. YOUR HALL.

Ready when your abstract is. We’ll build the booth around it.

From the advance warehouse deadline to the follow-up with an investigator or a trial lead, let’s create a booth for a research or clinical meeting that reads like a clear figure, respects the program and keeps the serious conversations seated. Fixed proposals, 30–45 day builds and your own project manager on the floor.

Let’s plan your research or clinical booth

Booth design ↗Our work ↗All upcoming trade shows ↗

How we put this guide together, sources and photo credits

Researched and written by the Purple Exhibits team. Updated November 9, 2026. Show dates, venues, prices and rules come from each organizer’s published pages, linked on every show card. Fit notes, booth ideas and planning tools are our editorial guidance from building booths for pharma research & clinical exhibitors. Listings are not paid placements. The guide covers U.S. business-to-business events plus selected international shows.

Photos: Ángel Rkaoz / Pexels · Matheus Bertelli / Pexels · Fahad Puthawala / Pexels · Andrea Piacquadio / Pexels · J MAD / Pexels · Allen Boguslavsky / Pexels · Daniil Kondrashin / Pexels · Connor Scott McManus / Pexels · imtiaz hussain / Pexels · Erik Mclean / Pexels · Bryce Carithers / Pexels · Brett Sayles / Pexels · Willian Justen de Vasconcellos / Pexels · Ali Arapoğlu / Pexels · Spain Buddy / Pexels · meo / Pexels · Matvei / Pexels · General Kenobi / Pexels · creative photographer / Pexels · Marwen Larafa / Pexels · Tessy Agbonome / Pexels · Victor Koonoo / Pexels. Booth photographs: Purple Exhibits.

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